How Greenheart International Increased Interview Capacity by 250% with vFairs

The Challenges

Inefficient Setup and Long Wait Times: The process of manually admitting attendees, confirming their display names, and checking their audio/video connections created long delays, leading to frustration among attendees and employers.
Limited Control for Employers: Employers had no control over the interview process in Zoom’s breakout rooms, often causing disruptions and awkward interview dynamics. The lack of communication beforehand also hindered the flow of interviews.
Scalability Issues: Due to manual coordination, Greenheart was limited to conducting a maximum of 200 interviews per day, far below the demand from candidates and employers. This restriction prevented the event from meeting placement goals and limited the number of participants they could accommodate.

The Solution

Self-Admission and Automated Registration: Through vFairs, attendees could register ahead of time and admit themselves into the event, bypassing the need for manual checks and reducing wait times.
Employer-Controlled Scheduling: Employers gained full control over their interview schedules, allowing them to manage their time and communicate with candidates beforehand.
Scalable Interview Capacity: vFairs enabled Greenheart to remove attendee caps and scale up the number of interviews conducted daily, allowing them to meet their placement goals.

Why vFairs?

Greenheart chose vFairs for its ability to offer a scalable, user-friendly platform that could handle large volumes of interviews and provide a seamless experience for both employers and candidates. Unlike Zoom, which required manual intervention and was limited in terms of capacity, vFairs provided a more efficient and professional environment for Greenheart’s virtual hiring events. The platform’s flexibility, along with its lead capture and employer scheduling features, made it the ideal choice for scaling up their operations.

In the Spotlight: Chat Queueing

The standout feature that played a pivotal role in Greenheart’s success was vFairs’ Chat Queueing feature. This allowed employers to manage their interviews at their own pace, creating a more efficient and personalized experience. Employers could reach out to candidates to join their queue, communicate with candidates beforehand, and avoid the disruptions that were common in Zoom’s breakout rooms.

The Results

Greenheart International’s virtual event was transformed with the help of vFairs, enabling them to meet their ambitious goals, scale their operations, and offer a seamless experience for both employers and candidates. The result was a highly successful event that enhanced the efficiency and reach of Greenheart’s mission to connect international students with U.S. employers.

250% increase in interview capacity compared to the previous Zoom-based events.
Significant improvement in attendee satisfaction due to reduced wait times and smoother event flow.
Greenheart successfully accommodated more candidates and employers, enabling more cultural exchange opportunities during the hiring season.

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