Eventeer Awards 2023 |Nominations are Now Open!
Eventeer Awards 2023 |Nominations are Now Open!
Bring your event to life with visually rich designs
Delight your exhibitors and event attendees
Offer an interactive webinar experience
Maximize the networking experience
Engage your audience with challenges & competitions
List, search & attend events
Deliver incredible value to your sponsors
Enjoy easy set up and full customization
Host custom events that win your attendees
Accommodate every attendee at your event
Upgrade event experience with a powerful app
What Our Customers Are Saying
Virtual events for universities
Virtual events for information technology industry
Virtual events for telecommunications sector
Virtual events for the financial services industry
Virtual events for event planners
Virtual shows for the retail industry
Virtual events for organizations in healthcare
Virtual events for non profits
Our ultimate guides and playbooks
New feature announcements
vFairs events from around the globe
Celebrating milestones for virtual, hybrid and in-person events
vFairs Platform and Feature Demos
Subscribe to the vFairs Newsletter
News stories and press releases
Best tips, how-tos and insights
vFairs customer success stories
Join the Eventpreneurs Slack community
EpicEvents Podcast by vFairs
Catch us at our upcoming shows.
Get Pricing Information
GET A FREE GUIDED DEMO
After a few tumultuous years, in-person events are back. However, they’re not the same anymore. This 2.0 version is safer, more structured, and is adaptable to new technologies.
Here’s our quick guide to help you host the newly returned in-person events with all the much needed health and safety protocols.
In-person events before the pandemic were quite different. With in-person content sharing, printed marketing collateral, manual check-in and badging process, hosts were pretty much dependent on manual work.
With the return of the new and improved in-person events, hosting has become structured with various safety protocols and technological advancements. Event platforms such as vFairs now offer immersive technology, complete on-site support, and event safety protocols to give you a peace of mind.
In-person events are now the perfect combination of onsite events with a hint of virtual and stronger safety protocols.
It’s time to start taking notes because these steps will help you cover everything for your upcoming in-person event.
Choosing the right platform makes a great difference. Before you choose the perfect platform for your event, ensure that the event company offers the following
Finding the perfect venue for your event will not only take most of your hosting stress away but will also make your event planning process much smoother. With the new expectations for hosting in-person events, you have to make sure you offer complete health and safety for your attendees.
Always consider what your attendees would be comfortable with.
You can always choose outdoor venue options where everyone can be spread out with fresh air. This can be a great way to avoid large gatherings. If indoors, make sure the seating is placed with enough distance and the room isn’t stuffy.
What you’ll need is a fully planned floor map and the details of extra logistics and costs, such as technical infrastructure, wi-fi setup, and more.
As a host, your priority will always be attendee health. Therefore, touchless check-in and badging systems are crucial. With the event mobile app, interactive gamification can be done with QR codes on the app.
Ensure your event platform uses innovative solutions to keep health and safety in check.
Another addition to health and safety protocols can be onsite health screenings. With this, you will have the opportunity to test people onsite. You could also offer UVCC222 devices that can be placed at entry points and guests can just walk through the devices to sanitize their clothing and belongings.
You can also have sanitizer stations placed at different places within the venue or the room for your attendees. The sanitizer stations can be a great way to promote your brand or your sponsor’s brand.
An event mobile app is equally important for an in-person event as it is for a virtual or a hybrid one. The mobile app will allow attendees to chat, find exhibitors, share contact details, and easily check in on an event.
With vFairs event mobile app, attendees can easily personalize their schedule and choose the sessions they would want to add to their personal calendars. For those who are unable to attend sessions in time, they always have access to replays. vFairs event mobile app comes with the following features:
Even if you’re hosting an in-person event, event technology can bring in a wider audience and improve your overall onsite event experience. Incorporating mobile technology to your event will definitely add value. Here are some ways you can add such features to your in-person event:
Onsite networking comes easy to many but might be a hassle for some for various reasons. Therefore, event platforms such as vFairs offer completely contactless networking and information sharing to make sure your attendees are comfortable at the event.
Small gatherings are more targeted and have the potential for curated networking. This is a great way for people to get matched to people with similar interests and roles which maximizes the networking experience at your event.
If executed perfectly, curated networking experience can be super effective and can be the main selling point for your events. Therefore as a host, you need to make sure you get the attendee networking experience right. You can utilize attendee search and profile filtering technology during event registration for this purpose.
Contactless check-ins, content sharing, appointment booking, and payment options can drastically reduce physical contact with surfaces. With the option of onsite badge printing, the process can be done easily and can reduce the wait time in line.
With unexpected changes and new concerns coming up you always need to have a backup plan for your event. A great backup plan will save you your investment in case things go south.
Therefore, while hosting onsite events, always ensure that you have the capacity and technology to go hybrid in case things do not work in your favor. With plan B comes more responsibility, and work. Your speakers should be trained to deliver their sessions with and without technology.
Make sure your team has the ability to deliver the same outstanding event experience even if it has to go virtual.
This is what great hosting is like.
vFairs understands the ever changing needs of the events industry and now offers the new and improved version of their in-person solution known as vFairs VenueGear.
vFairs VenueGear comes fully equipped to make hosting onsite events easier with full onsite support, online ticketing and registration, all-in-one mobile app, check-in gear, and more.
Here are a few takeaways that could really help you prioritize your event list:
Want to learn more about vFairs VenueGear? Here’s a blog to tell you all you need to know about how to host the newly returned in-person events with vFairs.
Share This Article:
Subscribe For Updates (We Don't Spam)
Don't settle for mediocre event technology. Our all-in-one virtual, hybrid & in-person event platform can help you host epic events of all kinds -- from conferences to trade shows, job fairs to internal events, and more.
Kindly select one of the available time slots. We'll email you a confirmation & calendar invite right after.