How long does it take to set up a virtual education fair?

We recommend giving your team at least four weeks to set up a vFairs virtual education fair. This includes everything from event planning and software onboarding to event design, content upload, and trial runs.

How long can a virtual education fair last?

Your vFairs virtual education fair can stay live for as long as you like. That means you can also keep it live for up to a year by purchasing our yearly license.

How many schools, exhibitors, and attendees can vFairs support?

vFairs can support unlimited booths and attendee registrations. However, you can have up to 25,000 users logged in at one time.

How do you navigate a virtual college fair?

On the day of the event, attendees log in to the virtual college fair website and access a virtual venue with an exhibitor floor. After heading to the floor, they can scroll through multiple college booths, explore prospectuses, talk to school reps, and apply for programs.

How do you make a virtual campus tour?

Start with a panoramic view of the outside view of the campus. Capture indoor videos of all the key buildings that students will be interested in. Highlight the amenities and resources.

Check In & Badging Solution For Events

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Check In & Badging Solution For Events In United States

Experience Frictionless Onsite Check-in & Event Badge Printing with vFairs

Get customized scan, self-check-in, and instant badge printing options that match your event’s needs to redefine efficiency.

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Celebrated by G2, Chosen by Innovators

Create a Great First Impression at Your Onsite Events

Whether you want to improve the attendee check-in experience or add a personalized touch to event badges, you can do it all and more.

Rapidly Check Attendees In

Personalized QR codes for check-in
Regular iPads, tablets, and smartphones as badge printing kiosks
Laptops, routers, badge printers, and tablets, for lease
Self-check-in option to scan and go

Customize Badge Designs

Create custom badge layouts and templates
Showcase your logos and branding
Populate badges with custom information
Assign unique QR codes for networking and lead capture
Place sponsor logos

Effortlessly Print Badges

Badge printing by name or QR code
Bulk badge pre-printing
Attendee profile search by badge scan

Get All the Check-In Equipment You Need

Lease laptops, internet routers, event badge printers, tablets, and smartphones with event check-in software to make your onsite check-in counters run like a well-oiled machine.

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Track Attendance Metrics

Track check-ins by QR code scans
Real-time reporting and dashboards for attendance
Integrate with CRM, ATS, and marketing software

Your Challenges

Manually searching for attendee badges and information
Inefficient or no check-in data collection processes
Lack of customization options for badges
Unprofessional attendee experience due to long queues

How We Help

Efficient attendee search through the event check-in app
Attendance and check-in data collection through QR code scans
Easily customizable design and printable fields
Bulk badge printing options & QR code scans for quicker check-ins

Capture and Retrieve Leads

Print custom QR codes on badges
Scan badges to capture leads
Let attendees exchange contact information
Export data in CSV file

Reliable Onsite Support

Certified on-site staff
On-ground support for setup
Designated Project Managers

Badge Printing App Tour

Explore how to check-in attendees and print badges effortlessly with the vFairs badge printing app. Try everything from app setup and onsite use to attendance analytics.

Design, Set Up & Print Badges In Seconds

Design Your Event’s Badge

Customize your badge design, size, and colors as per your company branding. Add attendees’ personalized info, highlight sponsors, and maximize event impact.

Set Up a Check-In Counter

Set up check-in counters with QR code scanners or offer self-check-in kiosks with instant badge printers. Leverage optional onsite hardware like laptops, WiFi routers, and iPads and let our onsite support team run the operation for you.

Print Badges Effortlessly

Check-in attendees with a simple QR code scan or use the badge printing app to search for attendees. Print directly onto PVC badges, use customized lanyards, and bulk print in advance for a hassle-free experience.

Why Go For vFairs Badge Printing and Event Check-In Experience

On-demand Badge Printing

Save time and effort with pre-printing event badges. Quick and hassle-free name badging.

Streamlined Check-In Process

Improve the attendee check-in experience with reduced wait times and zero bottlenecks.

Real-Time Registration Data

Make informed decisions for future events by collection real-time attendee data and other metrics.

Reduced Costs

Automated check-in process to reduce the need for staff and other resources.

High-tech Badging Gear

A sophisticated tech stack that includes the check-in and badge printing app, branded lanyards, iPad tablets, PCs for registration, tablet stands, and more.

Harness Badge Printing and Check-in App for All Event Types

Trade Shows

Enhance brand visibility at tradeshows by printing custom badges tailored to exhibitors and attendees.

Conferences

Empower conference organizers with efficient badge printing and check-in solutions.

Job Fairs

Streamline candidate check-in and showcase employer branding at career fairs.

Career Fairs

Ease employer and attendee check-in at job fairs with vFairs' badge printing and event check in app.

What Else Can You Do with vFairs?

Registration & Ticketing

Manage registrations, sell tickets, and simplify access for a seamless attendee experience through the app.

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Mobile App

Empower attendees with our versatile mobile app for seamless event engagement and interaction.

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Integrated Marketing Tools

Leverage built-in marketing tools to promote your event, nurture leads, and boost engagement.

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What Our Customers Are Saying

See how vFairs customers have hosted successful in-person events with our solution for badge printing and check-in for events.

The on-site candidates were mind-blown with the vFairs badge printer. The badges were color-coded and personalized for different candidates, making it easier for school reps to identify them.

Jose Covarrubias

Recruitment Support Technician

Having the ability to print QR codes made the event run smoothly. We had people lining up who hadn’t registered prior to the event. They would just scan the QR code and have a smooth entrance to the job fair, reducing a lot of stress on their side

Ana Bernstein

Director, JVS

The use of vFairs technology has made this already amazing event even better and more powerful than it’s ever been. Taking this from a 600 in person attendee count, and 400 virtual attendee count – to an event with nearly 1000 attendees to chat, network and do deals with! Super Powerful stuff.

Nicole Elliott

Leader of Events

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.