vFairs VenueGear: 8 Things You’ll Love About Our New Offering

In-person events are back and vFairs has vowed to make them better for event organizers and attendees alike. Preparing for an in-person event can be a lot more stressful than hosting a virtual event. In addition, hybrid events are the order of the day for many organizers as well, with their own set of complexities. However, event technology has also come a long way and vFairs VenueGear is here to save the day.

In-person events require a lot of attention to detail and honestly there is a lot that can go wrong. Event organizers have to worry about arranging a venue, printing out aesthetic marketing collateral, fuss over transportation and logistical expenses, and so much more. Whether it is your first time as an event host, or you think you are a pro, the right tech can really change the game. 

If you are planning to host an in-person event, vFairs VenueGear is the all-encompassing event tech stack that you need and will love.

Extraordinary In-Person Events with VenueGear

We have all probably attended at least one physical event that didn’t go as planned. There weren’t enough seats, the registration desk had a long queue, the venue was just too small, etc. Even the minutest issues can completely ruin the onsite experience for the attendees.

If you have ever had any or more of these issues, our VenueGear is what you need. Here is how it can help you level up your in-person events.

1: Easy Attendee Registration

This illustration shows how the vFairs VenueGear solution can help you design a customized landing page.
vFairs VenueGear solution can help you design a customized landing page.

Before the day of the event, one of the most significant and high-impact experiences is the attendee registration. The smoother it goes, the better your attendees will feel about coming to the event. Manual registrations are a thing of the past and VenueGear can help you manage all your attendee and exhibitor registrations online. vFairs can help you design a custom landing page that can make registering attendees an easy breezy experience. Some of the features that you can add are:

  • Custom attendee registration forms
  • Custom exhibitor booth registration forms
  • CRM integration
  • Email marketing tools
  • Pricing page
  • Access to a remarkable Attendee Management Interface  

With a vFairs landing page you don’t have to worry about ticket payment captures either. The platform can help you make payment procedures easier with trust-worthy payment gateways and integrations. Whether you want your attendees to pay through PayPal, Fatora, Stripe, or credit/debit cards, all of that is possible. The platform will auto-generate a ticket for your attendees so they can check-in to the event with ease.

2: Check-In Gear

This illustration shows check-in gear available with the vFairs VenueGear solution
Check-in gear available with the vFairs VenueGear solution

Checking in attendees at a large event can be a major hassle. You don’t want to spend all day in front of a desk manually taking attendance as the queue gets longer and longer. VenueGear can help you seamlessly check-in all your attendees. The registration tech stack can include:

  • A dedicated vFairs badge printing app
  • Laptop
  • Tablet
  • Internet connectivity apparatus (ethernet network switch, router)
  • Badge printer

The check-in gear is a fast, convenient, and efficient way to let in your attendees. Moreover, you can also easily manage each attendee’s attendance on event days or the time of their check-in. This data can come in really handy later on.

3: Badge Printing Made Easy

 

This illustration shows a sample vFairs VenueGear badge and lanyard
A sample design for a vFairs VenueGear badge and lanyard.

The exclusive vFairs badge printing app is an all-in-one solution for easy check-ins. The app lets you print a unique badge for each attendee with their name and other details on it in real-time. You don’t have to pre-print all the badges or waste time editing a design on the spot. The app can make all that as easy as pie.

The vFairs team can also help in designing a custom badge and lanyard for your event. We can also provide the badges, adhesive labels, and lanyards at the venue. So, we have you covered for the design, the actual badges, and all the tech you need to print them with.

4: vFairs Event App 

This illustration shows some of the networking features of the vFairs event mobile app.
Some of the networking features of the vFairs event mobile app.

An all-in-one event app can make your event attendees fall in love with you. This is not an overstatement, we’ve seen that happen. The vFairs event app can bring everything in one place so your attendees can only focus on making the most of the actual event. Event attendees can prioritize booths or webinars that they’d like to attend through an in-app calendar. They can take notes as they go, play some trivia, replay sessions, network through chat, and even search for attendees and exhibitors. 

One of the best features of the app is the ability to share contact information with just a scan. The app lets all attendees fill in their contact information and then generates a unique QR code for each. So, if the attendees want to share their contact information, they simply have to scan the other person’s QR code. It is simple, touchless, and a lifesaver for introverts.  

5: Scavenger Hunt to Add Some Pizzazz

This illustration shows how the QR scavenger hunt looks in the vFairs mobile app.
How the QR scavenger hunt looks in the vFairs mobile app.

In-person events don’t have to be all about webinars, booths, and the serious stuff. You can also make them a more immersive experience by adding some fun elements. The vFairs VenueGear solution can help you add a QR Scavenger Hunt to your in-person events. 

The clues can be widespread throughout the venue. Attendees can use the app to scan the QR code whenever they find an item. It makes tracking all the players and tabulating a points table much easier for the hosts.  

6: Dress Up Your Event

This illustration shows a photowall demonstrated on a TV

Marketing collateral like posters, wall mounts, standees, and other promotional paraphernalia can truly level up your event. It can make it look much more professional and can leave a lasting impression on the attendees. It is starting to sound too good to be true but the vFairs VenueGear can help you with this too!

vFairs can help you completely elevate how your event venue looks. You can add a photo wall with a backdrop and camera, leaderboard, wall-mounted TV screens sprawled across the floor, and build a social media wall. The TV screens can present promo videos, project the photo wall, show sponsor content, etc.  

7: Onsite Support

All event organizers need a helping hand to seamlessly manage everything that’s happening at the event venue. There is too much work to be done, and we understand that. We are here to make your live days go much smoother and help you breathe easier. A certified member of the vFairs technical staff can be on ground with you throughout the event. They can configure all the tech, set up the registration desk, and make sure the event runs like well-oiled machinery. 

8: Go Green with vFairs

vFaris green and global campaign

We have all gone to an event, visited a couple of booths, and then binned the printed brochures the reps have given us. We are all guilty of throwing away presentation handouts when we no longer need them. Not only is this a waste of resources, it is also unsustainable and inefficient. vFairs is on a mission to go Green and Global and VenueGear can help you make your in-person events more environmentally friendly. 

Attendees and exhibitors don’t have to print out anything. The event app offers all exhibitors to make unlimited downloadable resources available to booth visitors. Presentations, videos, brochures, product catalogs, etc., can all be uploaded online. Visitors can scan QR codes to drop their business cards at booths as well. The whole thing is touchless, sustainable, and much more efficient.

Summing Up

The vFairs Venue Gear solution has a lot to offer that can help you take your in-person or hybrid events to the next level. The sophisticated tech stack is seamless and easy to use and the onsite support can double-up on that promise. vents are no longer what they used to be, and VenueGear is one of the flag-bearers for bringing this positive change.

vFairs VenueGear: 8 Things You’ll Love About Our New Offering

Syeda Hamna Hassan

Hamna is a Content Writer at vFairs. Even though she has a degree in Environmental Sciences, writing is what comes naturally to her. She has over 5 years of experience writing content for SaaS, IT, and telecommunications industries. She is a football fan and re-watches FC Barcelona’s game highlights in her spare time.

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vFairs VenueGear: 8 Things You’ll Love About Our New Offering

Syeda Hamna Hassan

Hamna is a Content Writer at vFairs. Even though she has a degree in Environmental Sciences, writing is what comes naturally to her. She has over 5 years of experience writing content for SaaS, IT, and telecommunications industries. She is a football fan and re-watches FC Barcelona’s game highlights in her spare time.
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