4.8/5
4.7/5
Gartner Magic Quadrant Leader

Badge Printing

Badge Printing That Goes From Attendee List to Printed Badge in Under 10 Seconds

Design custom badges, print on-demand or in bulk, scan QR codes for check-in - all from one app. No dedicated badge staff required.

Ready to simplify badge printing at your next event?

Trusted By Fortune 500 Organizations Worldwide

Accelerate Check-Ins With Drag-and-Drop Badge Design Software & Self-Serve Kiosks

vFairs offers a reliable solution for event badge printing & check-in. Speed up check-in queues, print custom badges, and manage attendees’ first impressions of your event with ease.

Custom Branded Badge Designs

Design Branded Badges, Passes, and Tickets with a few clicks

Design custom badges with a drag-and-drop editor.
Build separate templates for VIPs, speakers, exhibitors, sponsors, and staff.
Create single or double-sided badges to suit your event.
Add QR codes, custom fields, and sponsor logos easily.

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Event Badge Printing

Pre-Print in Bulk, Print on Demand at the Door, or Run Both at One Event

Pre-print badges before the event for known attendees, sorted alphabetically or by track.
Print badges on demand the moment an attendee scans in at the desk.
Run pre-print and on-demand desks side by side during peak arrival.
Print multiple badges at once from the user list.
Supports printers, including Zebra, Epson, InkJet, etc., for all badge types.

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Event Check-Ins

Speed Up Event Check-In & Badge Printing Queues

Let attendees check in using QR codes or name search.
Enable AI-powered facial recognition check-ins for faster entry.
Tie every scan back to a named attendee in your registration data.
Check-in both pre-registered attendees and cater to walk-ins.
Check-in attendees at session entrances using QR codes.

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Branded Self-Serve Kiosk Stations

Setup Self-Serve Kiosks That Wear Your Brand

Customize the kiosk screen with your event's colors, logo, and welcome copy.
Choose touch screens, tablet stands, and floor-standing units.
Trigger badge printing automatically the moment the kiosk completes check-in.
Run kiosks in parallel with staffed desks during peak arrival.

Dedicated Onsite Badge Support

Have a vFairs Specialist Setup the Printers & Print Badges At The Event

Breathe easy during peak hours with a dedicated specialist by your side.
Let us setup the desk and kiosks on the day of the event to ensure smooth sailing.
Your dedicated onsite support will take care of walk-ins and pre-registered attendees.

Real-Time Analytics

Track Attendance Rates With Real-Time Analytics

Watch badge prints, check-ins, and session tap-ins on a live dashboard.
Manage check-ins and control session capacity easily.
Download PDF reports for all check-in and badge data.
Sync with CRMs and Martech tools for smoother data flow.

Where vFairs Makes a Difference

The Challenge:

Slow check-ins. Long wait times. Frustrated attendees.

On-site check-ins and badge printing can be time-consuming and error-prone, causing delays, frustration, poor experience.

Event organizers risk:

Slow, inefficient check-ins & printing errors.
Limited ability to track attendance in real-time.
Lack of customizable branding for badges.

The Solution:

On-demand badge printing. Fast check-ins.

Your onsite attendees need assistance and the right tech to network, engage, and find their way around the event.

Event planners are able to:

Print badges on-demand for fast, seamless check-ins.
Customize badge designs that reflect their brand.
Track attendance and analyze data in real-time.

What Sets Us Apart

From custom designs to print badges on the spot, vFairs offers a complete event management solution built for events of all sizes.

One Platform for Registration, Badges And Check-In

Run your whole event flow on vFairs instead of stitching together tools. One platform powers registration, badge design & printing, check-in & attendance tracking.

Custom Badge Designs That Match Your Brand

Design event badges with an easy drag-and-drop editor that reflects your brand and includes the right details to help attendees connect and network with ease.

A Dedicated Project Manager at Every Step

Get peace of mind with a vFairs project manager who guides your setup, answers your questions, and keeps your event on track, from kickoff through go-live.

What Our Customers Are Saying

“40 minutes in and there were no lines. At the beginning a big rush came in and I was a bit worried but everybody had their QR code or they had their name and the badge printed instantly. It was the perfect solution for us.“

Sarah Delicave

Senior Director for Customer Experience

The on-site candidates were mind-blown with the vFairs badge printer. The badges were color-coded and personalized for different candidates, making it easier for school reps to identify them.

Jose Covarrubia
Recruitment Support Technician at TCOE

I can confidently say that our vendors were extremely happy because they had a booth scanner that actually worked at a tradeshow. Our event team was also really happy with vFairs because the badge printing was so smooth it cut down our check-in times at the event significantly.

Jessica Kaley
Marketing & Events Team Lead at VLCM

I got my badge printed within a couple of minutes. It was harmless, took no time at all, I left happy.

John DeLuca
Business Development Team Lead at Learn Different

We wanted to enhance our event experience and vFairs completely blew it away. Everything was phenomenal, from people checking in to using the app for seeing the agenda during the conference.

Wouter Lassauw
Marketing Director at Aviagen

Frequently Asked Questions

What's included with vFairs events onsite?

vFairs onsite events include everything you need for smooth badge printing and check-in. This includes badge printing software, self-service kiosks, printers, branded badge templates, and real-time attendee tracking. Our solution also supports AI-powered facial recognition for faster, contactless entry. On-site staffing support and setup guidance are available as needed.

How can I get a quote for badges and hardware?

We recommend finalizing your badge printing and onsite hardware setup at least 3–4 weeks before your event. This ensures enough time for shipping, setup, testing, and custom badge design approval.

What types of badges do you offer?

We offer a wide variety of event badges, including single-sided, double-sided, PVC, paper, and eco-friendly options. All badges are fully customizable and compatible with QR codes, barcodes, session tracking, and access control.

How do I create a custom badge?

Creating a custom badge is easy with our built-in drag-and-drop badge designer tool. Choose from pre-designed templates or create your own by uploading your branding, selecting fonts, and adding dynamic fields like attendee names, titles, and QR codes.

What kind of printers are compatible with vFairs?

vFairs badge printing software is compatible with industry-standard event badge printers such as Zebra, Evolis, and other thermal and direct-to-card printers. We also offer pre-configured hardware bundles for a hassle-free experience.

Can I get a personalized badge designed for my event?

Yes! Our team can help you design fully personalized badges that reflect your event’s branding, colors, and layout preferences. From logos to sponsor placements to access levels, we’ll help you create the perfect badge.

See vFairs Badge Printing in Action

A quick demo is all it takes. Watch how thousands of organizations cut check-in times with fast, custom onsite badge printing.

Book a Demo