vFairs Pricing
Customized Plans for All Event Goals & Types

Choose the right plan for your event goals and scale — so you can deliver exceptional in-person and virtual experiences with ease.

vFairs All-in-One Events Platform Packages

Basic Annual License

Best for organizations hosting less than 5 events a year with basic registration & planning needs.

Contact For Pricing
  • 1,000 registrations included
  • With Dedicated Project Management Support
  • Basic Customer Support
  • vFairs Basic Platform Offering for any type of Events (Virtual, In Person and Hybrid)
  • Always on website option available
  • Unlimited events
  • Unlimited content

Premium Annual License

Best for organizations that need advanced end-to-end management of their virtual, hybrid or in-person events with ability to handle high attendee volumes.

Contact For Pricing
  • 2,000 registrations included
  • With named Project Management and Customer Success Reps
  • Premium Customer Support
  • vFairs Platform Premium Features Offering for any type of Events (Virtual, In Person and Hybrid)
  • Always on website option available
  • Unlimited events
  • Unlimited content

Enterprise Annual License

Best for organizations that need a complete enterprise-grade event management platform with white-glove service to drive complex event programs.

Contact For Pricing
  • 5,000 registrations included
  • With Dedicated Project Management and Success Reps
  • Custom Integrations, Custom Features & Enterprise Grade Unbeatable Customer Support
  • vFairs Platform Premium & Custom Features Offering for any type of Events (Virtual, In Person or Hybrid)
  • Always on website option available
  • Unlimited events
  • Unlimited content

Features

Contact For Pricing

Core Event Management

Event Marketing, Registration and Ticketing

Landing Page Builder
Registration Form Builder
Email Campaign / Content
Registration & Attendees Reporting and Dashboards
Ticketing Packages/Tiers for Paid/Free Events
Access Management based on different packages / registration types
UTM Links
Promo Codes
Custom Landing Pages
Custom Registration Forms
2-Factor Authentication
No of unique vFairs URL (i-e eventname.vfairs.com)
3 included
7 included
25 included
Payment Capture (Stripe, Paypal etc Integration)
Priced per integration
Priced per integration
1 included
Cloud Storage
Unlimited
Unlimited
Unlimited
Custom-branded Domain (i-e event.companyname.com)
Priced per branded URL
Priced per branded URL
Unlimited
No. of Organizers (admin) seat included to setup events
3
7
25

Standard Designs (Virtual Events)

Standard Designs https://designs.vfairs.com

Exterior Lobby
Interior Lobby
Exhibition Hall
Auditorium
Lounge
Help Desk
Standard Avatars
2d and 3d Designs

Custom Designs (Virtual Events)

Custom Animated Lobby
Priced per lobby
Priced per lobby
1 design (included)
Custom Static Lobby
Priced per lobby
Priced per lobby
1 design (included)
Custom Avatars
Priced per avatar
Priced per avatar
5 designs (included)
Custom 360 Designs
Priced per design
Priced per design
1 design (included)
Custom Booths
Priced per design
Priced per design
1 design (included)
Custom Auditorium
Priced per design
Priced per design
1 design (included)

Exhibition Hall and Booths (Virtual Events)

Exhibition Hall
Aerial and Horizontal Designs
2d and 3d designs
Booths
Unlimited Booths
15 booths free
Content Links (i-e about, chat timings, social media handles etc)
Unlimited Videos
Unlimited Docs
One to One Text, Audio and Video Chat
Chat Queue Functionality
Book a Meeting - Chat Reservation Functionality
Jobs and Resume/CV Module (Job/Career Fairs)
Products & E-commerce functionality
Priced per integration
Priced per integration

Auditorium (Virtual Events)

Webinar/Sessions

Unlimited Webinars (not concurrent)
15 webinars free
Webinar Sessions (up to 500 attendees per webinar) powered by Zoom, Restream or Sequel
1 account for up to 500 attendees
1 account for up to 500 attendees
1 account for up to 1,000 attendees
Extra Account Fee (500 attendees - webinar license)
Priced per concurrent license per year
Priced per concurrent license per year
Priced per concurrent license per year
Personalized Agenda Builder
Multi Tracks
Pre-recorded Video Streaming (Simulive)
RTMP Feed Support
Video On-demand
Embedded Zoom Webinar Support
Embedded MS Teams Support
In-session Q and A
Surveys and Quizzes
Priced per event
Slido Integration
Priced per event
Priced per integration
1 included
Abstract Management (Speakers)
Priced per event
Priced per integration
1 included

Core Engagement Tools (Virtual Events)

Leaderboard
Priced per event
Scavenger Hunt
Priced per event
Photo booth
Priced per event
Survey
Priced per event
Certification Feature
Priced per event
Priced per integration
1 included

Networking

Chatrooms
1:1 Private Chat (video, audio, text)
Group Chat
Event Feed
Attendee Search
Attendee to Attendee Appointment Scheduling
Attendee/Exhibitor/Speaker Appointment Scheduling
Poster Hall
Priced per event
Priced per event
1 included
Roundtable
Priced per event
Random Matchmaking
Priced per event
Smart Matchmaking
Priced per event
Spatial Connect
Priced per event
Priced per integration

Event Intelligence

Core Event Intelligence

Reporting Dashboard
Registration Analytics
Attendee Analytics
Webinar Analytics
Exhibitors Analytics
Networking Analytics
Engagement Analytics
Custom Backend Reports
Custom PDF Reports
Priced per report
Priced per report

OpenAI / ChatGPT Integration

Open AI Assistant for Landing Page and Website (Speakers Bio etc) Content
Priced per year
Priced per year
Open AI Assistant for Email Content
Priced per year
Priced per year
Open AI Assistant for Event Promotional (Social Media etc) Content
Priced per year
Priced per year
Open AI Assistant for PR, Moderated Q&A etc Content
Priced per year
Priced per year

Integrations

Zapier Integrations
Priced per integration
Priced per integration
1 included
Advanced CRM Integrations (e.g Salesforce, Hubspot, Pipedrive etc)
Priced per integration
Priced per integration
1 included
Advanced Martech Integrations (e.g Eloqua, Marketo, Mailchimp etc)
Priced per integration
Priced per integration
1 included
Single Sign-on (SSO) for Organizers
Priced per integration
Priced per integration
1 included

Third Party Client Add-ons Integrations

Wordly Integration (Translation)
Priced per integration
Priced per integration
Priced per integration
SyncWords (Live Human Captioning)
Priced per integration
Priced per integration
Priced per integration
Interprefy Integration
Priced per integration
Priced per integration
Priced per integration
Kudoway (Integration)
Priced per integration
Priced per integration
Priced per integration
Miroboard
Priced per integration
Priced per integration
Priced per integration
Social Wall
Priced per integration
Priced per integration
1 included
Spin the Wheel
Priced per integration
Priced per integration
Priced per integration
Kahoot
Priced per integration
Priced per integration
Priced per integration
Watch Party
Priced per integration
Priced per integration
Priced per integration
Note: Client pays for the third party add-on to vFairs or directly to the third party to subscribe for their services

vFairs Mobile App

vFairs Mobile App for Virtual, Hybrid or In Person Event
  • Event Check-in
  • Custom Branding
  • Personalized Agenda Builder
  • Networking (Text, Audio, Video Chat)
  • Photobooth
  • Leaderboard
  • Scavenger Hunt
  • Exhibition Hall & Booths
  • Auditorium & Sessions Listings
  • Detailed Reporting
vFairs Lead Capture Functionality in the Mobile App
  • Scan QR code to exchange business card/lead information
  • Manage all contact cards exchanged
  • Mark contact cards as favorites
Priced per event
Priced per event
1 included
vFairs Badge Printing App
  • Custom Badge Templates
  • Custom Branding options (logo, colors, fonts)
  • Populate badges with custom information (name, company, job title etc)
  • Display additional user information
  • Unique QR codes for each badge to facilitate networking and lead capture
  • Sponsorship Opportunities in the Badges
  • Pre-Print for Peace Of Mind
  • Pre-printing in bulk capability
  • Ability to print badge by Name or QR code
  • Use your iPad/Tablet or Smart Phone as a Check-In Kiosk for Badge Printing
  • Enable Attendee Self Check-in
  • Real Time Reporting
Priced per event
Priced per event
1 included
Custom Branded Mobile App
  • All functionalities of vFairs Mobile with white label offering
Priced per app
Priced per app
1 included

Languages

One Language (i-e English default)
Extra Languages
Priced per language
Priced per language
Priced per language

Professional Services

Structured Onboarding Plan
Manuals (Attendees, Exhibitors, Speakers)
Training (Event Organizer)
Training (Attendee, Exhibitors, Speakers)
Priced per training
Priced per training
Managed Services Booths (Liaise with your exhibitors, Setup all the booths & upload content, Deliver training for all exhibitors, Resizing the images for a booth)
Priced per 15 booths
Priced per 15 booths
15 booths included
Managed Webinars (Liaise with your speakers, Provide tech support during each webinar, Deliver training for all speakers)
Priced per 15 sessions
Priced per 15 sessions
Priced per 15 sessions

SLA and Response Time

24/7 LIVE Chat Support
Email First Response Time SLA
3 h
3 h
1 h
Severity 1: First Response Time
30 mins
30 mins
30 mins
Monthly Uptime
99.95%
99.95%
99.95%
Uptime SLA credits
Normal
Normal
Highest
High Priority Support
N/A
N/A
Scheduled Email or Phone Support
N/A

vFairs Team

Access to Customer Support
Named Project Manager
Named Customer Success Manager
Annual Business Review
Quarterly Business Review
N/A
Monthly Business Review
N/A
N/A
Named Account Director / Senior Executive
N/A
N/A

Event Products

  • Registration and Ticketing Package
  • Event Check In & Badging Solution
  • vFairs Mobile Event App
  • vFairs Virtual Event Platform License
  • vFairs Hybrid Event Platform License

vFairs Premium Registration and Ticketing Package

Market your event like a pro with our pre-event attendee capture tools:

Features Included:

  • Custom-designed landing page
  • Custom registration form
  • Custom form (exhibitor) - optional
  • Up to 5 content pages
  • Pricing page with tiered packages
  • Attendee Management Interface
  • Pre-event email marketing tools
  • vFairs Event URL (i-e eventname.vfairs.com)
  • Detailed Reporting
  • vFairs named Project Manager & Customer Success Manager (white glove service)
  • 500 registrations included

Add-Ons

  • Payment Capture (Stripe, Paypal etc Integration)
  • Integration with CRM/Martech (Hubspot, Salesforce, Marketo, Eloqua etc)
  • Custom-branded Domain (i-e event.companyname.com)
  • Single sign-on (SSO)

Event Check In & Badging Solution

An Event Check-in App and Badge Design & Printing Solution That Saves Valuable Time.

Features Included:

  • Custom Badge Templates ( 4” x 3” & 4” x 6” etc)
  • Custom Branding options (logo, colors, fonts)
  • Populate badges with custom information (name, company, job title etc)
  • Display additional user information (exhibitor, attendee, sponsor, organizer etc)
  • Unique QR codes for each badge to facilitate networking and lead capture
  • Sponsorship Opportunities in the Badges
  • Pre-Print for Peace Of Mind
  • Pre-printing in bulk capability
  • Ability to print badge by Name or QR code
  • Use your iPad/Tablet or Smart Phone as a Check-In Kiosk for Badge Printing
  • Enable Attendee Self Check-in
  • Real Time Reporting
  • Named Project Manager & Customer Success (white-glove service)
  • 500 registrations included

Add-ons

  • Badge Printers (Zebra Printers + Charger + Network Router) - 3 day rental
  • iPad Tablet 10.2” 9th Gen + Aluminium stand - 3 day rental
  • Regular Lanyard - (Single clip or double clip) --- (min order of 250 badges required)
  • Regular Badges (min order of 250 required)
  • Clear Adhesive Labels

vFairs Mobile Event App

Run your in-person event or hyrbid event using vFairs Mobile Event App

Features Included:

  • Unlimited Registration / Attendees
  • Custom Branding
  • Exhibition Hall (15 booths included)
  • Auditorium (15 sessions included)
  • Up to 3 LIVE days
  • Appointment Scheduling
  • Personalized Agenda Builder
  • Custom Scheduled Notifications
  • Sponsorship / Branding Options
  • Text, Audio and Video Chat
  • One to one / Group Chat / Scheduled Chat
  • iOS / Android apps
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors and speakers

Add-ons

  • Whitelabel App
  • Product / E-commerce functionality
  • Lead Capture / Retrieval App
  • Extra Booth / Session / Poster
  • Poster Hall

vFairs Virtual Event Platform License

Custom Virtual Event Platform that allows you to run a Virtual Event of Any type (Conference, Tradeshow, Career Fair, Open Day etc)

Features Included:

  • Custom Landing Page
  • Custom Registration Form
  • Payment Capture (if applicable)
  • Standard Lobby, Exhibition Hall, Auditorium and Lounge designs
  • 1 LIVE day
  • Booths (15 included)
  • Webinar/Sessions (15 included)
  • Text, Audio and Video Chat
  • One to one / Group Chat / Scheduled Chat
  • Fully Mobile Accessible / Compliant
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors and speakers
  • Unlimited Registrations

Add-ons

  • Extra LIVE days
  • Custom Designs
  • Extra Booth / Sessions
  • Leaderboard/Scavenger Hunt/Roundtables etc

vFairs Hybrid Event Platform License

Custom Hybrid Event Platform that allows you to run Hybrid Event of Any type (Conference, Tradeshow, Career Fair, Open Day etc)

Features Included:

  • Custom Landing Page
  • Custom Registration Form
  • Payment Capture (if applicable)
  • Standard Lobby, Exhibition Hall, Auditorium and Lounge designs
  • Booths (15 included)
  • Webinar/Sessions (15 included)
  • Text, Audio and Video Chat
  • One to one / Group Chat / Scheduled Chat
  • Fully Mobile Accessible / Compliant
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors and speakers
  • Unlimited Registrations

All Mobile App Features

  • Custom Branding
  • Exhibition Hall (15 booths included)
  • Exhibition Hall (15 booths included)
  • Auditorium (15 sessions included)
  • Poster Hall (15 posters included)
  • Up to 3 LIVE days
  • Appointment Scheduling
  • Personalized Agenda Builder
  • Custom Scheduled Notifications
  • Sponsorship / Branding Options
  • Text, Audio and Video Chat
  • One to one / Group Chat / Scheduled Chat
  • iOS / Android apps
  • GDPR Compliant, WCAG / VPAT Compliance

You’ll Love Our Customer Support Dream Team

We are the #1 rated event management platform on G2 with over 1400+ stellar reviews! Every vFairs event is backed up by our powerful technology and followed by a dedicated post-sales team that our customers love. Get unmatched onsite and online support from our dedicated support team.

Get Started

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The World’s Most Innovative Companies Find Event Success With vFairs

vFairs is ranked #1 in the Event Management Platform & Virtual Event Platform categories on G2.

  • vFairs on Capterra
  • vFairs on G2
  • vFairs HighPerformer
  • vFairs Best Relationship

vFairs Pricing FAQs

What payment gateways does vFairs offer?

Our platform supports payments through Stripe, Paypal, Paymaya, Moyasar, Paygate, BlueSnap, authorize.net, and Fatora.

Does vFairs offer any discounts?

Yes, vFairs offers special discounts for non-profits. Get in touch with us or book a demo to know more.

Can I get a customized plan for my event?

Yes, if the pre-devised plans don’t fulfill your needs we can help create a customized package just for you.

Does vFairs offer add-ons to its pricing plans?

Yes, you can add more features like additional sessions, extra booths, accessibility features, more attendees, managed services, etc.

Does vFairs offer a free plan?

No, vFairs does not offer a free plan. However, you can write to us at [email protected] for a detailed demo of our services.

What currencies can I use to pay for my vFairs annual license?

You can pay for your annual license in any currency.

Is support included in the pricing?

Yes, vFairs offers support through a dedicated project manager with all plans and for all events.

Contact Us

We'd love to learn about your virtual, hybrid & in-person event needs, so that we can craft a custom quote for you.