4.8/5
4.7/5
Gartner Magic Quadrant Leader

Conference App

Run a Conference Event App Built
Around Every Attendee

Give every attendee an AI-built personal agenda, push notifications, networking, and lead capture, wrapped in your brand colors and configured for your conference.

Ready to Plan Your Next Conference?

Trusted By Fortune 500 Organizations Worldwide

Give Attendees Everything They Need on the Conference Day

One app replaces the printed agenda, the venue map, the speaker bios, the contact swap, the post-event content drop, and the volunteer at the welcome desk pointing people to Room 4B.

Custom Agenda Builder

Build a Personal Agenda With Saved Seats & Waitlists

Browse speakers, sessions, and tracks before the event opens.
Save sessions to a personal agenda & reserve seats for capped sessions.
Join waitlists when a session fills, get notified the moment a seat opens.
Sync the agenda to native calendar apps.

Floor Maps & Seat Plans

Navigate Floor Plans & Find a Seat Without Asking Staff

Interactive floor plans with booth and room pins.
Seating charts for plenary and ticketed sessions.
One-tap directions from current location to the next session.

Sponsor & Exhibitor Management

Give Sponsors Visibility & Exhibitors a Working Booth

Sponsored video on app open, splash banners, and push notifications tied to sessions or tracks.
Branded sponsor and exhibitor booth pages with collateral attendees can save to a personal library.
Meeting booking against shared availability, with confirmed slots on both calendars.

App-based Check-in

Use the App as the Event Badge for Check-In & Session Tap-In

Event check-in by QR code at the door.
Session check-in by QR at each room.
Real-time roster of who is actually in each session.

Push Notifications

Push the Right Update at the Right Moment

Notifications personalized to each attendee's agenda.
Real-time alerts for room changes, speaker swaps, and emergencies
Sponsored push notifications that fund the app.
Scheduled push notifications planned out before the event opens.

Event Networking

Find Other Attendees, Chat & Book Meetings on Spot

Browse the attendee, speaker, and sponsor lists.
Send 1-on-1 chats and group messages.
Book meetings against shared availability without leaving the app.

What Sets vFairs Apart?

Your all-in-one conference platform, built for events from 200-person workshops to 10,000-attendee flagships.

One Platform, Not Five Tools Stitched Together

Run registration, the conference app, check-in, and reporting on one platform, without stitching tools together.

Built to Scale With Your Conference

From a 200-person workshop to a 10,000-attendee flagship, the same platform handles both.

Dedicated Project Management Support

Every conference gets a project manager who builds the app, trains your team & stays on call during the event.

What Our Customers Are Saying

Hear from teams running conferences using vFairs.

“Our attendees were really excited and amazed to use the conference mobile app because it gave them another way to be in tune with the conference and interact with other attendees. From day one, until the conference was fiished, the vFairs team were there to develop the mobile conference app.“

Rio Salcedo

Operations Team Member at Starbucks

We have had the pleasure of working with vFairs for our annual conference for the past 3 years. This year, the conference was onsite. The vFairs mobile app was fantastic. It was easy to use and it was a smooth transition from the virtual world to the in-person event.

Suzanna Emmanuel
Finance Specialist at NJPN

vFairs mobile app has been amazing. Our representatives are enjoying how the badge printing works and the secure QR codes that give us access to candidates’ profiles.

Marvin Lopez
Executive Director at TCOE

Easy badge printing, engaging attendee features, and exceptional on-site support throughout.

Amy Arndt
Event Manager at Wisconsin Family Ties

Frequently Asked Questions

How much does the vFairs conference app cost?

Pricing depends on event size, number of attendees, and which setup you choose — the vFairs Events app or a fully white-labeled app under your event's name. Most conferences fall between a few thousand dollars for a single-event license and a higher annual figure for multi-event contracts. Book a demo and we'll send a quote tailored to your event within one business day.

How long does it take to set up the conference app?

The vFairs Events app setup ships in a few days, no developer accounts, no app store review. A white-labeled app listed under your event's name takes two to four weeks because Apple and Google review every new app submission. Both options use the same agenda, push, check-in, and networking features, so you can pick based on your timeline and branding needs.

Can the app be branded as our conference, not vFairs?

Yes. The white-label option lists the app under your event's name in the App Store and Google Play, with your colors, logo, splash screen, push notifications, and emails. If your conference is recurring or you need full brand control, this is the path. If you need to ship in days or you're running a one-off conference, the vFairs Events app gives attendees the same experience without the developer account setup.

What size of conference is the app built for?

The platform handles conferences from 200-person workshops to 10,000-attendee flagships. Multi-track agendas, parallel sessions, session check-in with QR or NFC, and real-time push all scale to the largest events. For smaller conferences, the same features apply — you just won't need every one of them.

Let's Get Your Conference App Live in Days

Book a 30-minute demo and see how vFairs turns your conference into a fully branded, feature-rich mobile experience, without the long build times.

Book a Demo

Run a Conference Event App Built Around Every Attendee