4.8/5
4.7/5
Gartner Magic Quadrant Leader

Conference Badge Printing Software

From Attendee List to Conference Badge in Under 10 Seconds

Design custom conference badges, print on-demand or in bulk, scan QR codes for check-in, all from one app. No dedicated badge staff required.

Ready to Plan Your Next Conference?

Trusted By Fortune 500 Organizations Worldwide

Accelerate Conference Check-Ins With Smart Badge Printing & Self-Serve Kiosks

vFairs offers a reliable solution for conference badge printing & check-in. Speed up check-in queues, print custom badges, and manage attendees’ first impressions of your conference with ease.

Custom Branded Badge Designs

Design Branded Badges, Passes, and Tickets with a few clicks

Design custom conference badges with a drag-and-drop editor.
Build separate templates for VIPs, speakers, exhibitors, sponsors, and staff.
Create single or double-sided badges to suit your conference.
Add QR codes, custom fields, and sponsor logos easily.

Conference Badge Printing

Pre-Print in Bulk, Print on Demand at the Door, or Run Both at One Conference

Pre-print badges before the conference for known attendees, sorted alphabetically or by track.
Print badges on demand the moment an attendee scans in at the desk.
Run pre-print and on-demand desks side by side during peak arrival.
Print multiple badges at once from the user list.
Supports printers, including Zebra, Epson, InkJet, etc., for all badge types.

Conference Check-Ins

Speed Up Conference Check-In & Badge Printing Queues

Let attendees check in using QR codes or name search.
Enable AI-powered facial recognition check-ins for faster entry.
Tie every scan back to a named attendee in your conference registration data.
Check-in both pre-registered attendees and cater to walk-ins.
Check-in attendees at session entrances using QR codes.

Branded Self-Serve Kiosk Stations

Setup Self-Serve Kiosks That Wear Your Brand

Customize the kiosk screen with your conference's colors, logo, and welcome copy.
Choose touch screens, tablet stands, and floor-standing units.
Trigger badge printing automatically the moment the kiosk completes check-in.
Run kiosks in parallel with staffed desks during peak arrival.

Dedicated Onsite Badge Support

Have a vFairs Specialist Setup the Printers & Print Badges At The Conference

Breathe easy during peak hours with a dedicated specialist by your side.
Let us setup the desk and kiosks on the day of the conference to ensure smooth sailing.
Your dedicated onsite support will take care of walk-ins and pre-registered attendees.

Real-Time Analytics

Track Attendance Rates With Real-Time Analytics

Watch badge prints, check-ins, and session tap-ins on a live dashboard.
Manage check-ins and control session capacity easily.
Download PDF reports for all check-in and badge data.
Sync with CRMs and Martech tools for smoother data flow.

What Sets vFairs Apart?

Design, print and manage conference badges on the spot with vFairs – built for events of every size.

One Platform for Registration, Badges & Check-In

Stop juggling separate tools for every step of your conference. vFairs brings registration, badge design & printing, check-in & attendance tracking into one platform – for organized teams & breezy conference check-ins.

Custom Conference Badge Designs That Match Your Brand

Your conference badge is the first thing attendees see. Use vFairs’ drag-and-drop editor to create custom badges that reflect your brand, highlight the right attendee details and make it easier for people to connect on the spot.

A Dedicated Project Manager With You at Every Step

Conference badge printing has a lot of moving parts. With vFairs, you get a dedicated project manager who helps you set everything up, answers your questions as they come and makes sure your conference runs exactly as planned.

What Our Customers Are Saying

Hear from teams running conferences using vFairs.

“Badge printing was so smooth and it was very fast and it cut down our check-in time significantly. Huge thanks again to vFairs team for making our event so successful and our attendees and our exhibitors and our staff so happy.“

Jessica Caley

Project lead at VLCM

We utilized badge printing as well as the mobile application and every time we do, it's just getting better and better.

Dillon Fosa
Marketing Manager

vFairs badge printing allowed us to instantly update attendee information and print badges on-site, creating a smooth, efficient check-in experience for over 1,300 attendees

Charlotte Heckard
Event Director at Cred

Easy badge printing, engaging attendee features, and exceptional on-site support throughout.

Amy Arndt
Event Manager at Wisconsin Family Ties

Frequently Asked Questions

What's included with vFairs conferences onsite?

vFairs onsite conferences include everything you need for smooth badge printing and check-in. This includes badge printing software, self-service kiosks, printers, branded badge templates, and real-time attendee tracking. Our solution also supports AI-powered facial recognition for faster, contactless entry. On-site staffing support and setup guidance are available as needed.

How can I get a quote for badges and hardware?

We recommend finalizing your badge printing and onsite hardware setup at least 3–4 weeks before your conference. This ensures enough time for shipping, setup, testing, and custom badge design approval.

What types of badges do you offer?

We offer a wide variety of conference badges, including single-sided, double-sided, PVC, paper, and eco-friendly options. All badges are fully customizable and compatible with QR codes, barcodes, session tracking, and access control.

How do I create a custom badge?

Creating a custom badge is easy with our built-in drag-and-drop badge designer tool. Choose from pre-designed templates or create your own by uploading your branding, selecting fonts, and adding dynamic fields like attendee names, titles, and QR codes.

See vFairs Conference Badge Printing in Action

A quick demo is all it takes. Watch how thousands of organizations cut check-in times with fast, custom onsite badge printing.

Book a Demo