• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Power In-person, Hybrid & Virtual Conferences For Any Audience, With Ease

Easily submit abstracts, generate leads, drive revenue and manage speakers, sponsors & attendees with an end-to-end conference management platform.

Ready to Host Your Next Hybrid Conference?

Trusted By Top Organizations.

Deliver Impeccable Conferences With An All-in-one Event Platform

Get a robust suite of tools and services designed to manage your academic or corporate conferences, hassle-free.

Plan & Promote Your Conference With Impact.

  • Discuss conference goals, define budget & plan accommodation during the event.
  • Launch a branded conference website with custom registration forms and create custom event pages, sessions, agendas, chatrooms, forms, etc.
  • Design the mobile app user journey or virtual event environment with impactful visuals, themes, and content.
  • Sell tickets and capture payments with top global and regional payment providers, e.g. Stripe, PayPal, etc.
  • Enable speakers or presenters to submit abstracts & get them reviewed through our abstract management feature.
  • Use Generative AI tools for creating promotional emails, social media campaigns, and press releases.
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Give Attendees, Speakers & Sponsors A Stellar Conference Experience.

  • Eliminate long waiting lines with badge printing & check-in apps for onsite events.
  • Drive leads & appointments for onsite exhibitors & attendees with lead capture apps.
  • Offer onsite attendees a branded mobile app with personalized session agenda, floormaps, chat networking, digital content & more.
  • Engage remote audiences with an immersive virtual event that includes webinars, gamification features, chat rooms polls, trivia, social media walls, etc.
  • Enable virtual attendees to find & connect with like-minded people through chat networking, matchmaking & spatial connect.
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Manage Abstracts & Content Through A Dedicated Content Hub.

  • Effortlessly gather content, collect submissions, work with speakers, and seamlessly integrate into your event schedule.
  • Tailor abstract submission forms to meet your event's specific needs.
  • Utilize a dedicated portal for scoring and reviewing submissions.
  • Streamline the process with automated acceptance and rejection notifications.
  • Provide speakers with a comprehensive resource center for all necessary materials and information.
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Track Event Analytics & Stay Connected To Your Audience After The Conference.

  • Track user logins, real-time online attendees, and traffic trends at the virtual venue.
  • Analyze the popularity of content, webinars, gamification, polls, and surveys to assess attendee engagement.
  • Share sponsor/exhibitor data with event partners to demonstrate ROI and foster long-term partnerships.
  • Gain behavioral insights, revenue stats, website analytics and track event success with a comprehensive reporting dashboard.
  • Export event data to your CRMs and integrated Martech solutions.
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What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

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Complete Event Management Suite

Plan, run, and analyze your events, effortlessly—from start to finish. Create amazing event experiences with our all-in-one event platform that offers every tool you need, right at your fingertips.

event-services-for-any-company-size

Event Services for Any Company Size

Host standout events every time, no matter your company size. From startups to big players, our flexible tools easily scale up or down to fit your needs. Whether you’re hosting a single event or managing multiple, one-time or recurring – we’ve got your back!

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Dedicated Customer Support

Count on our expert team to support your success. With quickest and most helpful responses, we offer dedicated assistance at every step of the way, ensuring your events run smoothly and efficiently.

What Our Customers Are Saying

starbucket

“Our attendees were really excited and amazed to use the conference mobile app because it gave them another way to be in tune with the conference and interact with other attendees. From day one, until the conference was finished, the vFairs team were there to develop the mobile conference app.“

Operations Manager
Starbucks
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njpn-logo
We have had the pleasure of working with vFairs for our annual conference for the past 3 years. This year, the conference was onsite. The vFairs mobile app was fantastic. It was easy to use and it was a smooth transition from the virtual world to the in-person event.
  • New Jersey Prevention Network (NJPN)
  • Suzanna Emmanuel, Finance Specialist
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We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless....We cannot thank them enough for their excellence.
  • Black Health Matters
  • Event Director
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vFairs has been a key partner in the successful execution of many of our events for the past three years they have offered innovation, technical and creative expertise an excellent customer service to us and to our team throughout this event they've helped us deliver High Caliber virtual and hybrid events our conferences offer live presentations poster exhibits commercial exhibits and networking opportunities.
  • Wounds Canada
  • Mirriam, CEO

Frequently Asked Questions

How customizable is the vFairs platform for my conference?

vFairs offers extensive customization options, allowing you to tailor your event’s branding, registration forms, session agendas, virtual environments & mobile app experiences to perfectly align with your conference goals.

Can vFairs help with attendee registration and ticketing?

Yes, vFairs provides a robust registration system with custom forms, ticket sales, and payment processing through leading global and regional payment gateways like Stripe and PayPal.

What kind of support does vFairs offer during the event planning and execution?

vFairs offers comprehensive support including dedicated project management assistance, technical support, and training to ensure your event runs smoothly from start to finish.

How does vFairs ensure the security and privacy of my event data?

We prioritize data security and privacy with SSL data encryption, GDPR compliance, regular data backups, and adherence to standards like WCAG, PCIDSS, and ISO 27001.

What promotional tools are available on the vFairs platform?

vFairs includes a range of promotional tools such as generative AI for creating marketing content, customizable email campaigns, social media integration, and press release templates to help you effectively market your conference.

Can I integrate vFairs with other tools and platforms I’m already using?

Yes, vFairs offers seamless integration with various third-party tools and platforms, including CRM systems, marketing automation tools, and analytics software to streamline your workflow.

How can I track and measure the success of my conference on vFairs?

Our platform provides detailed analytics and reporting features, including attendee engagement metrics, session attendance, and feedback collection, to help you evaluate and improve the success of your conference.

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Your Next Standout Conference Begins Here

Here Book a demo and see how thousands of organizations use vFairs to plan, promote, and run conferences end-to-end, all from one platform.

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Ready to Host Your Next Hybrid Conference?