• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader
Conference Registration Software

Run Conference Registration That Fits
Any Format You Host

Configure custom forms, branded sites, ticketing, and email campaigns from one platform for in-person, virtual, or hybrid conferences, with a project manager who builds it alongside your team.

Ready to Plan Your Conference?

Trusted By Fortune 500 Organizations Worldwide

Run Every Part of Conference Registration From
One Connected Platform

Conference registration software lets you build sign-up forms, manage attendees, capture payments, send segmented communications, and feed data into check-in and analytics, all in one workflow.

Form Builder

Capture Every Detail You Need, With Drag & Drop.

  • Drag any field type onto your form (text, dropdown, checkbox, date, file upload) and arrange it without writing a line of code.
  • Save form templates and field libraries to reuse across every conference you run, instead of rebuilding from scratch.
  • Preview the form on desktop and mobile as you build, so what you ship matches what attendees see.
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Configuration

Configure The Form To Match How Your Conference Actually Works.

  • Branch attendees down different paths with conditional (and-or) logic so each role, segment, or ticket tier sees only the fields that apply.
  • Split long forms into multi-page flows that cut abandonment, with progress bars and save-and-resume support.
  • Apply discount coupons and promo codes that auto-validate at checkout, with rules for usage limits, expiry dates, and ticket-tier eligibility.
  • Translate forms into Spanish, French, German, Mandarin, Arabic, or countless others, so global attendees register in the language they read fluently.
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Conference Website

Launch A Branded Conference Website In Days, Not Months.

  • Pick a template built for your conference type (academic, seminar, workshop, etc.), or build a multi-page site from scratch with the drag-and-drop builder.
  • Customize colors, fonts, and assets, then save them as organization-level brand kits to reuse across every conference your team runs.
  • Host your conference on a branded URL, schedule when each page goes live, and ship WCAG-compliant sites out of the box.
  • Embed the registration form directly on the site and pass UTM tags through to credit the campaign that brought each attendee.
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Ticketing & Payments

Sell Conference Tickets & Accept Payments Through 30+ Global Gateways.

  • Sell tiered tickets, VIP passes, group bundles, and free RSVPs from one configurable ticket builder.
  • Process payments through Stripe, PayPal, Authorize.net, and 30+ regional gateways in the Payment Marketplace.
  • Apply taxes, service fees, and VAT rules per region, with PCI DSS-compliant checkout on every transaction.
  • Handle refunds, partial cancellations, and registration transfers without forcing attendees to re-register.
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Audience Communications

Send Each Registrant The Right Message At The Right Time.

  • Segment registrants by any registration form field (role, ticket type, company, session pick, custom field) and target each segment with its own track.
  • Build branded emails with a drag-and-drop builder, then schedule multi-touch sequences that fire before and after the event.
  • Re-engage no-shows and lukewarm registrants with automated workflows tied directly to registration status or check-in.
  • Use the AI content assistant to draft invites, reminders, and recap emails in minutes, all in your brand voice.
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Onsite Handoff

Pair Registration With Check-in, Badging & Onsite Lead Capture.

  • Push the registrant list straight into the vFairs check-in app and check guests in with QR scan, smart badge, or facial recognition.
  • Print branded badges on arrival with attendee data pre-loaded from each registration record, no manual lookup.
  • Hand exhibitors the vFairs lead capture app pre-configured with your registrant fields, so booth scans flow back to your CRM.
  • Reconcile registrations against check-ins in real time to track show rate by ticket tier, company, region, or campaign.
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Reporting & Analytics

See Registration Revenue & Attendance In Real Time.

  • Watch registrations, ticket sales, and revenue update live in the Reporting 360 dashboard.
  • Slice attendance by ticket tier, segment, campaign, company, or session, then export to CSV for deeper analysis.
  • Compare conference registrations vs check-ins to see show rate by event, region, ticket type, or sponsor.
  • Automatically push info to your existing platforms to enrich your existing data.
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Compliance & Security

Meet Your Compliance & Security Requirements Out of The Box.

  • GDPR-compliant data handling with consent management, data residency options, and attendee-initiated data deletion.
  • SOC 2 Type II certified with annual third-party audits and documented access controls.
  • PCI DSS-compliant payment processing across every gateway in the Payment Marketplace.
  • Audit-ready access logs and SSO support, so enterprise security teams can deploy without custom integration.
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What Sets vFairs Apart?

One platform. One team. End-to-end.

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Scales from 50 attendees to 10,000, easily.

Run a small workshop, an annual seminar, or a 10,000-attendee conference on the same platform without changing tools.

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End-to-end, from sign-up to wrap report.

Registration, ticketing, check-in, badging, lead capture, and analytics all live in one platform, so handoffs between tools stop breaking your conference.

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A project manager who runs it with you.

Every conference gets a dedicated project manager who learns your goals, configures vFairs alongside your team, and stays on through go-live.

What Our Customers Are Saying

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“We were so glad for vFairs as our software partner for registration. We had a great weekend and we appreciate our onsite rep and can't wait to see you next year.“

Staff Member
Tunica Mississippi Policy Conference
tunca
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Thank you to vFairs for all your help with registration, lead capture, session scanning and it was great to have your team onsite. Hopefully we'll see you next year. You guys are awesome!
  • Colleen Neubauer
  • Events Manager at Cadence Design Systems
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We’ve always heard positive feedback from attendees and our partners. We wouldn’t continue with vFairs if we didn’t. We have colleagues who participate in the resource fair year after year. This longevity is a testament that they are having a good experience with the vFairs platform.
  • Anitra M. Douglas-McCarthy
  • Assistant Dean for Access and Recruitment at Cornell University
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vFairs enabled us to handle more interviews, remove the cap on attendance, and dramatically improve the experience for both employers and candidates. It transformed our event, helping us increase our placement goals by 250%.
  • Greenheart Exchange
  • Greenheart International Team
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Having the ability to print QR codes made the event run smoothly. We had people lining up who hadn’t registered prior to the event. They would just scan the QR code and have a smooth entrance to the job fair, reducing a lot of stress on their side.
  • Ana Bernstein
  • Director at JVS

Frequently Asked Questions

Will I be able to create different ticket types and pricing options for my event?

Yes, vFairs' registration process allows you to create multiple ticket types with varying prices and packages. You can set different pricing options for early bird registrations, VIP passes, or group discounts.

Can I integrate vFairs' registration process with other event management tools?

Yes, vFairs' registration process can be easily integrated with other event management tools like event planning software, CRM systems, and marketing automation tools.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their in-person events with utmost security and privacy.

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build your in-person event that suits your budget. Bulk pricing is also available.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of in-person events we have done in the recent past, and best guide you on how to host your event.

Ready to Get More Sign-Ups?

Join thousands of organizations using vFairs to turn page views into registrations. Book a demo and see the platform live.

Book a Demo