• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Run Stellar Corporate Events Of Any Size With An All-in-one Event Platform

We’re trusted by the Fortune 500 and top global companies to create exceptional events with a software that handles the entire event lifecycle, from start to finish.

Ready to Plan Your Next Event?

Trusted By Fortune 500 Organizations Worldwide

Plan and Execute Your Event Smoothly with An End-to-End Platform

From pre-event planning to execution and post-event analysis, vFairs supports you through the entire event management process with our comprehensive suite of purpose-built features.

Event Planning Platform

Manage Accommodations, Budget, & Your Event Venue In One Place.

  • Set up, manage, and analyze all your events from an organization-level dashboard.
  • Manage accommodation directly from inputs shared in the registration form.
  • Keep an eye on finances and ROI with our event budgeting widget. 
  • Design custom floor plans for seamless attendee navigation.
  • Manage exhibit booth availability, pricing, and booth bookings at your event.
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Event Marketing Tools

Build Event Hype & Drive Attendance with AI-Powered Marketing Tools. 

  • Launch a branded event website with a custom domain URL, registration form, event pages, agenda, etc. 
  • Produce marketing materials and campaigns in minutes with vFairs AI Assistant.
  • Create custom emails with personalization tokens and branding with a drag-and-drop email builder.
  • Send mass emails to all attendees or create customized segments from your audience.
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Event Registration & Ticketing Software

Collect Attendee Info & Manage Payments with Customizable Forms.

  • Build your own custom forms with a drag-and-drop form builder.
  • Choose payment providers from 30+ options available in our Payment Marketplace.
  • Support custom ticket types, tiers, discounts, and coupons.
  • Sync registration data directly with your CRM.
  • Offer secure check-outs with a PCIDSS & GDPR compliant website.
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Check-in & Badge Printing

Skip Check-In Queues with Self-Serve Kiosks, Instant Badge Printing, & Facial Recognition.

  • Create single or double-sided badges as per your event needs.
  • Design customized badge designs with a drag-and-drop builder for each attendee type.
  • Pre-print badges in-bulk or on-demand by scanning attendee QR codes.
  • Enable self-serve check-in kiosks and group check-ins.
  • Check-in attendees with facial recognition. 
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Virtual Event Platform

Design an Immersive Virtual Environment in Minutes & Keep Virtual Attendees Engaged.

  • Launch a fully customized branded virtual venue in minutes.
  • Choose from 2D or 3D designs for virtual lobbies, exhibit halls, and more.
  • Pick a unique feature set based on your event needs and goals.
  • Host engaging sessions with an immersive webinar platform, Q&As, polls, etc. 
  • Drive engagement with 1:1 and group chat, meeting schedulers, and gamification.
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Mobile Event App

Add a Custom Mobile App with Content & Engagement Tools.

  • Set up a customized mobile app with a self-serve widget.
  • Give attendees a chance to network with chat, meetings, and contact card sharing.
  • Host event content and sessions on-the-go.
  • Enhance attendee experience with interactive floor plans and personalised agendas.
  • Let our AI Event Assistant handle attendee questions about sessions, booth locations, and real-time event details.
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Exhibitor & Attendee Experience

Wow Attendees & Exhibitors with Curated Content, Seamless Networking, Booth Setup & Lead Capture.

  • Collect session and speaker submissions with a robust abstract management system.
  • Curate complex multi-track agendas with live and on-demand content.
  • Power attendee networking with AI matchmaking, chat, meetings, and QR contact sharing.
  • Allow exhibitors to easily run booths, track leads & book meetings in one place with our Exhibitor Portal. 
  • Empower exhibitors with QR & business card lead scanning in a dedicated app.
  • Show exhibitors their ROI with lead analytics & post-event reports.
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Event Reporting & Analytics

Make Data-Driven Decisions from Live Dashboards & Post-Event Reports.

  • Measure real-time engagement with check-ins, QR scans & session tracking.
  • Quantify virtual success by monitoring logins, booth traffic & downloads.
  • Track individual attendee engagement with user journeys.
  • Visualize event data through our reporting dashboard.
  • Get instant event insights by asking the AI reporting chatbot anything.
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What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

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Integrated Event Management Suite

Plan, run, market, and analyze your entire event from start to finish on one integrated and consistent platform that’s all built in-house.

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Use-Case Specific Features

We’ve built use-case specific features to achieve unique outcomes for trade shows, conferences, job fairs, and more.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“vFairs has been a key partner in the successful execution of many of our events for the past three years they have offered innovation, technical and creative expertise an excellent customer service to us and to our team throughout this event they've helped us deliver High Caliber virtual and hybrid events.“

Wounds Canada
Mirriam, CEO
wound
njpn-logo
We have had the pleasure of working with vFairs for our annual conference for the past 3 years. This year, the conference was onsite. The vFairs mobile app was fantastic. It was easy to use and it was a smooth transition from the virtual world to the in-person event.
  • New Jersey Prevention Network (NJPN)
  • Suzanna Emmanuel, Finance Specialist
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We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless....We cannot thank them enough for their excellence.
  • Black Health Matters
  • Event Director
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Thank you to vFairs for all your help with registration, lead capture, session scanning and it was great to have your team onsite. Hopefully we'll see you next year. You guys are awesome!
  • Cadence Design Systems
  • Colleen Neubauer, Events Manager
british-association-for-music-therapy-1-3
We've had two events with vFairs running online job fairs and I want to just say what an amazing and positive experience it has been for us. We've had very very good feedback on the platform and what we personally value about the platform is firstly how accessible it is and how each user could tailor the platform to their needs.
  • British Association for Music Therapy
  • Claire, PR Officer

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build your in-person event that suits your budget. Bulk pricing is also available.

What kind of event tech support does vFairs provide?

vFairs equips you with all the onsite gear you need for your event. We provide you with high-tech printers, ethernet switch, wi-fi router, and more for complete onsite tech support.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their in-person events with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of in-person events we have done in the recent past, and best guide you on how to host your event.

Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

Book a Demo