4.8/5
4.7/5
Gartner Magic Quadrant Leader

Enterprise Event Management Platform

Run Every Enterprise Event Your Teams Host on One Platform

Run global conferences, trade shows, job fairs, and town halls from a single admin, with shared templates across teams and a project manager assigned to each event.

Ready to plan your enterprise event program?

Trusted By Fortune 500 Organizations Worldwide

Set Up Your Events at an Org Level & Empower Teams to Execute Fast

Set brand, access, content, and integrations once. Each team launches its event in minutes from your shared template library, with localized hosting and audit trails baked in.

Registration, Ticketing & Websites

Launch a Branded Event Site, Capture Sign-Ups, and Sell Tickets Without Leaving the Platform

Build multi-page event websites with a drag-and-drop builder, or pick from a library of pre-designed templates per event type.
Spin up custom registration forms with conditional logic, branded fields, and approval workflows for member-only or VIP tiers.
Sell tiered tickets (early bird, GA, VIP, group, member-only) and accept payment through Stripe, PayPal, and 30+ global gateways.
Host every event on a branded URL with PCI DSS-compliant checkout, WCAG-conformant pages, and SSO for internal events.

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Badge Printing & Check-In

Print Branded Badges, Check Attendees In Fast & Skip the Opening-Morning Pile-Up

Design badges for VIPs, speakers, exhibitors, and sponsors in a drag-and-drop badge designer with brand colors, QR codes, and attendee data.
Print badges in bulk before the event, on demand at the door, or run both desks side-by-side during peak arrival.
Check attendees in by QR scan, RFID smart badges, or AI facial recognition. Pick the modality that fits your venue and budget.
Track session attendance for CE credits and capture verified data for sponsor reports.

Speaker & Abstract Management

Manage the Call for Papers, Abstract Review, and Speaker Hub From One Admin

Run a Call for Papers with custom submission forms, deadlines, and tracks per conference.
Route abstracts through multi-reviewer workflows with scoring rubrics, blind review, and automated decision notifications.
Give every speaker a self-serve Speaker Hub for bios, headshots, slide uploads, and session previews.
Sync accepted speakers into the agenda builder, mobile app, and conference website automatically.

Exhibitor & Sponsor Management

Sell Sponsorship Packages, Build Branded Booths & Report ROI to Every Sponsor

Sell tiered sponsorship packages (platinum, gold, silver) with deliverables tracked in one dashboard.
Build virtual and in-person booths with logos, brochures, video demos, and lead capture forms per sponsor.
Capture sponsor leads via badge scan, booth visit, and content download, then deliver lead lists in real time.
Send sponsors a post-event report with verified visitors, dwell time, qualified leads, and content engagement.

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Organization Dashboard

See Every Event Your Enterprise Is Running From One Dashboard

View past, current, and upcoming events across teams and regions in a single portfolio dashboard.
Set organization-level brand kits, compliance rules, and SSO once, then push them to every team's events.
Manage permissions by team, region, business unit, or event type with role-based access controls.
Spot which events drove the highest registration, attendance, and pipeline contribution at a glance.

Built for procurement

Built for the enterprise procurement bar.

vFairs ships the certifications, integrations, and hosting controls your security, legal, and IT teams ask for before signing.

Data security

SOC 2 Type II certified with documented controls, penetration testing, and role-based access for every team and event.

GDPR compliance

GDPR-aligned data handling with attendee consent, data export, deletion workflows, and DPA on file for every contract.

Accessibility

WCAG 2.1 AA conformance and VPAT documentation built into every page so your events meet federal, association, and procurement standards.

Integrations

Connect to Salesforce, HubSpot, Marketo, Workday, ServiceNow, and 2,000+ tools through the Apps Marketplace and open API.

Marketing tools

AI content generator for landing pages and emails, branded campaign templates, and UTM tracking for every channel that drove registration.

Local server hosting

Host attendee data on local servers in the US, UK, KSA, Canada, or EU to meet data residency requirements your legal team enforces.

Reusable Templates & Assets

Launch the Next Event in Minutes Using Shared Templates & Asset Libraries

Save any event as a template and clone it for the next team that needs the same setup.
Pull from a central asset library of logos, banners, sponsor decks, and brand kits across every event.
Reuse approved registration forms, email templates, agenda layouts, and badge designs without recreating them.
Track event setup progress with a personalized checklist so first-time owners ship the same quality as veterans.

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Event Analytics

Measure Every Event Individually, Then Roll Up the Numbers Across Your Entire Program

Track attendance, registration, engagement, and revenue per event in real time during and after each one.
Roll up KPIs across the full event program to compare formats, audiences, and quarterly performance.
Build custom attendee segments and export data to Salesforce, HubSpot, Marketo, or your data warehouse.
Tie event attendance back to pipeline, sourced revenue, and customer retention with CRM-synced reporting.

What Sets vFairs Apart?

Three reasons enterprise event teams pick vFairs.

Run every event type your enterprise hosts on one platform.

Conferences, trade shows, job fairs, town halls, training summits, benefits fairs. vFairs runs every event type so your teams stop juggling separate tools and migrating data between them.

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Scale from a 200-person town hall to a 10,000-person summit.

The same platform handles a regional employee kickoff and a 10,000-attendee user conference. Pricing, infrastructure, and project manager staffing scale with the event.

A dedicated project manager who owns each event with you.

Every enterprise event gets a named vFairs project manager who learns your goals, configures the platform, joins your planning meetings, and stays on through replay.

What Our Customers Are Saying

Hear from teams running conferences using vFairs.

“When we were searching for a Virtual Events Platform, the selection process was very difficult. We have different users and each user has different expectations of what the event should look like. We were very impressed by vFairs platform customization and features and even more impressed by their customer support.“

Sarah Bendary

Virtual Events Specialist at American University of Cairo

vFairs made our enterprise event transition seamless with exceptional customer service, hands-on guidance, and proactive problem-solving that helped us confidently deliver a successful virtual event experience.

Billie-Rae Higginbotham
Operations Support Coordinator

We got everyone to download their app so that can get pre-registered inside, and also they had a map of the entire floor so they can see all the vendors, see what's in and they can make their orders. The app is super easy to use.

Amanda Ellis
Margin Specialist at Performance Food Group

vFairs mobile app has been amazing. Our representatives are enjoying how the badge printing works and the secure QR codes that give us access to candidates’ profiles.

Marvin Lopez
Executive Director at TCOE

Frequently Asked Questions

How is vFairs different from Cvent or Bizzabo for enterprise teams?

Three differences. First, vFairs runs every event type on the same platform — conferences, trade shows, job fairs, town halls, and benefits fairs — without forcing your teams to stitch separate vendors. Second, every enterprise event gets a named project manager who owns the build alongside your team, not a CSM with a support queue. Third, pricing and infrastructure scale with the event (from 200 to 10,000+ attendees) on the same contract, so you don't migrate platforms when your event program grows.

Can vFairs handle global enterprise events with data residency requirements?

Yes. vFairs hosts attendee data on local servers in the US, UK, KSA, Canada, and EU to meet data residency requirements your legal team enforces. The platform is GDPR-aligned with attendee consent workflows, data export, deletion, and a DPA on file for every contract. Security review packets are available for procurement.

What compliance certifications does vFairs hold for enterprise procurement?

vFairs is SOC 2 Type II certified, GDPR-aligned, WCAG 2.1 AA conformant with VPAT documentation on file, and PCI DSS compliant for checkout. Security and compliance review packets are available on request before procurement signs.

Can we run conferences, job fairs, and internal town halls on the same vFairs account?

Yes. Your organization runs one vFairs account, and each team configures its event-level settings independently. Organization-level brand kits, compliance rules, SSO, and integrations push down to every team's event automatically. Permissions are role-based by team, region, business unit, or event type.

How does vFairs help our team launch the next event faster?

vFairs lets you save any event as a template and clone it for the next team that needs the same setup. Your asset library carries logos, banners, sponsor decks, and brand kits across every event. Approved registration forms, email templates, agenda layouts, and badge designs are reusable across teams. Most enterprise teams launch their second event in under a week using the template they just shipped.

Ready to Run Your Enterprise Event Program on One Platform?

Join the Fortune 500 teams running their full event program on vFairs, from regional kickoffs to flagship global summits, with a named project manager on every event.

Book a Demo