• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Run Every Event on One Platform, From Branded Site to Post-Show Report

Replace six tools with one. Build the website, sell tickets, print badges, launch event apps, and manage sessions. Track exhibitor leads, and report on every event, all from one interface. Built for conferences, trade shows, and summits.

Ready to Plan Your Next Event?

Trusted By Top Organizations.

Manage Every Stage of Your Event From One Platform

vFairs gives you one place to setup your event website, registration, badge printing, mobile app, exhibitor portal, speaker tools, virtual stage, and analytics into one system, replacing the patchwork other tools force you to bear.

Branded Event Website

Launch a Branded Event Website on Your Own Domain

  • Build the event site on a custom domain with a drag-and-drop page builder, no developer in the loop.
  • Match your brand with custom colors, fonts, logos, and hero imagery across every page and registration step.
  • Plug in registration, agenda, speaker bios, and sponsor pages from the same vFairs platform, no separate CMS to maintain.
  • Update copy, dates, and the speaker lineup instantly when the agenda shifts a minute before the show.
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Event Registration & Ticketing

Sell Tickets and Capture Attendee Registrations with Custom Forms & Workflows.

  • Build registration forms with drag-and-drop, including conditional fields, attendee categories, and conference tracks.
  • Sell tickets with custom tiers, early-bird discounts, group registration, promo codes, and add-ons through 30+ payment gateways.
  • Sync each registration to Salesforce, HubSpot, or other CRMs in real time, no CSV exports required between events.
  • Take payments on a PCI DSS and GDPR compliant checkout your finance and legal teams can sign off on.
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Check-in & Badge Printing

Cut down Queues With Check-in Apps, Self-Serve Kiosks, On-Demand Badges, and Facial Recognition

  • Design single or double-sided badges per attendee type with a drag-and-drop builder, no print vendor in the loop.
  • Print badges in bulk before the show or on demand when an attendee scans their QR code at the kiosk.
  • Run branded self-serve kiosks for solo attendees and one-tap group check-in for teams arriving together.
  • Check attendees in with facial recognition or smart badges when speed matters more than scanning a QR code.
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Mobile Event App

Hand Attendees a Branded Mobile Event App. Help them Build Agendas & Network with AI Recommendations.

  • Configure a branded iOS and Android app using a drag and drop wizard. No developer needed.
  • Run chat, 1-on-1 meetings, and contact-card exchange so attendees leave with the connections they came for.
  • Add interactive floor plans, personalized agendas, and session bookmarks to keep attendees moving without asking the help desk.
  • Let the AI Event Assistant answer attendee questions about sessions, booth locations, and live event details around the clock.
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Sponsor & Exhibitor Management

Help Sponsors and Exhibitors Run Their Booths and Capture Leads

  • Give every sponsor an exhibitor portal to set up their booth, invite reps, and book attendee meetings in one place.
  • Equip booth teams with a lead capture and retrieval app that scans QR badges, photographs business cards, and syncs to their CRM.
  • Cap onsite staff seats by sponsorship tier so the right reps get access at the right level.
  • Show every sponsor their lead volume, qualifier scores, and booth performance in a post-event report they can share with sales.
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Attendee Management

Make It Easy for Attendees to Find People, Sessions, and Sponsors That Matter

  • Match attendees to sessions, sponsors, and other attendees with AI matchmaking based on the data you collected at registration.
  • Run 1-on-1 meeting scheduling, group chat, and QR contact exchange so every attendee leaves with real connections.
  • Personalize each attendee's agenda, recommended booths, and session reminders inside the event mobile app.
  • Enable attendees to use our AI assistant on event apps to get answers to common answers, from event logistics to session-related queries.
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Speaker & Abstract Management

Run a Call for Papers and a Speaker Lineup Without Spreadsheets

  • Open a call for papers, collect abstracts, and run review committees from one portal instead of email threads and spreadsheets.
  • Build multi-track agendas with parallel sessions, on-demand content, and live keynote slots from the same scheduler.
  • Publish speaker bios, headshots, and session details to the website and mobile app with one save.
  • Track speaker travel, AV requirements, and session-day logistics so the green room runs without surprises.
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Virtual Events & Webinars

Run Virtual Events and Webinars From the Same Platform as Your In-Person Show

  • Launch a branded virtual venue with 2D or 3D lobbies, exhibit halls, and stages your attendees recognize as your event.
  • Stream keynotes and parallel sessions with a built-in webinar platform that supports Q&A, polls, and live captioning.
  • Run virtual networking with 1-on-1 video, group chat, and meeting scheduling alongside the in-person experience.
  • Add gamification, leaderboards, and scavenger hunts to keep virtual attendees engaged past the opening keynote.
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Event Reporting

Run Live Dashboards During the Show and Detailed Reports After

  • Watch check-ins, QR scans, and session attendance roll in live so you can rebalance staff and rooms while the show is open.
  • Track each attendee's journey across booths, sessions, downloads, and networking interactions for a full picture of engagement.
  • Roll every event up into one org-level dashboard to compare performance across events.
  • Ask the AI reporting chatbot a question and get the answer instead of building a pivot table from scratch.
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What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

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Fully Built In-House, Not A Patchwork Between Multiple Acquired Tools

Every module we offer i.e. registration, badge printing, mobile app, virtual stage, exhibitor portal, is built and supported by the same team. No bolt-on vendors, no broken handoffs between products.

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Deeply Configurable for Any Conference, Trade Show, Networker, or Summit

Each event type runs slightly differently. vFairs ships use-case-specific defaults so a conference, a trade show,  networking fair, and a summit each work with your defined workflows & rules without custom development.

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A Project Manager With Every License To Keep Things on Track & Assist You

Every event gets a dedicated project manager who understands your goals, helps you configure the platform, and stays with you from kickoff to post-event report to ensure you have everything to succeed.

What Our Customers Are Saying

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“Thank you to vFairs for all your help with registration, lead capture, session scanning and it was great to have your team onsite. Hopefully we'll see you next year. You guys are awesome!“

Colleen Neubauer
Events Manager
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We wanted to enhance our event experience and vFairs completely blew it away. Everything was phenomenal, from people checking in to using the app for seeing the agenda during the conference.
  • Aviagen
  • Wouter Lassauw, North America Marketing Director
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We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless....We cannot thank them enough for their excellence.
  • Black Health Matters
  • Event Director
3b4324f5704321ffc461d5139e221f85be2229ca
vFairs has been a key partner in the successful execution of many of our events for the past three years they have offered innovation, technical and creative expertise an excellent customer service to us and to our team throughout this event they've helped us deliver High Caliber virtual and hybrid events our conferences offer live presentations poster exhibits commercial exhibits and networking opportunities.
  • Wounds Canada
  • Mirriam, CEO

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build your in-person event that suits your budget. Bulk pricing is also available.

What kind of event tech support does vFairs provide?

vFairs equips you with all the onsite gear you need for your event. We provide you with high-tech printers, ethernet switch, wi-fi router, and more for complete onsite tech support.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their in-person events with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of in-person events we have done in the recent past, and best guide you on how to host your event.

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Let's Simplify Your Event Stack

Book a 30-minute demo and see how vFairs replaces a dozen tools with one platform - from registration to reporting.

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Ready to Plan Your Next Event?