Hosted Buyer Software Built for Every Stakeholder, Not Just the Organizer
Most hosted buyer tools are built for the organizer alone. vFairs delivers automation for organizers, ROI proof for exhibitors, and a white-glove experience for buyers - in one platform.
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Buyer Qualification
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AI-Powered Meeting Scheduler
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Personalized Matchmaking
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Seller Portal
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QR Code Check-in
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Post-Event Reports
Pre-Qualify Every Buyer Before a Single Meeting Is Booked.
- Build registration forms with conditional logic to capture buyer-specific data on the same screen.
- Capture budget, category, seniority, and purchase intent during sign-up.
- Set approval workflows that auto-accept, waitlist, or reject buyers based on the criteria you define upfront.
- Collect payments through 30+ gateways including Stripe and PayPal for paid registration tiers.
- Tier sponsor and exhibitor packages by the number of confirmed meetings included.
Build Every Meeting Calendar in Bulk, Automatically.
- Generate full meeting schedules across your entire program in minutes, not days.
- Respect buyer availability, conflicts, buffer times, and meeting caps automatically.
- Set maximum meeting limits per event, per day, or per individual exhibitor.
- Send meeting invitations automatically or hold them for manual approval first.
- Track status across every scheduled and competed meeting from one unified dashboard.
Match Buyers and Sellers on Criteria You Actually Control.
- Configure matchmaking rules across budget, product category, geography, seniority, and any custom field.
- Adjust the weight of each criteria so commercially relevant factors carry more influence in matches.
- Change matching rules at any point before or during the event without rebuilding from scratch.
- Search and filter matches by keyword to manually surface the highest-value pairings.
- Explain every match to the exhibitor who paid for it.
Give Sellers a Dedicated Portal to Manage their Products & Meetings.
- Show every exhibitor a match percentage score against every buyer in their pipeline.
- Provide individual and team calendar views so reps can manage their meetings from one place.
- Track meeting meeting counts, duration, star rating, scheduled vs completed meetings, and interaction data.
- Upload product catalogs and pricing sheets exhibitors can share with buyers mid-meeting.
- Export CRM-ready lead reports the day after the event closes.
Track Who Showed Up to Every Meeting in Real Time.
- Check in buyers and sellers onsite with QR scans and print badges instantly.
- Capture attendance for every scheduled meeting as it happens, not after the event ends.
- Surface no-shows in real time so onsite staff can reassign empty slots before they go to waste.
- Run remote check-in for virtual buyers in the same dashboard as your onsite check-in.
Prove Program Value With Shareable Reports.
- Generate post-event reports with meeting counts, duration, star rating, and scheduled-vs-completed numbers.
- Share branded, exportable reports exhibitors can take straight to their leadership.
- Compare program performance year-over-year with cross-event reporting dashboards.
- Run polls and post-event surveys to capture buyer and exhibitor satisfaction at the source.
- Sync meeting and lead data with Salesforce, HubSpot, Marketo, Zapier, and an open API.