• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Run Hosted Buyer Programs That Pay for Themselves with vFairs

Pre-qualify buyers, auto-schedule meetings, and prove ROI to sponsors - all from one platform built for organizers, sellers, and buyers.

Ready to Plan Your Next Event?

Trusted By Top Organizations.

The Challenge:

Qualifying buyers with purchasing power and budget.

The smallest, most over-courted group in B2B events is senior buyers with real budget. Every hosted buyer program you compete with is writing to the same people.

Where organizers lose ground

  • Re-qualifying returning buyers every year is a big project.
  • Late-stage drop-offs leave sponsors paying for meetings that never happen.
  • Stitching registration, screening, and approvals across three tools creates gaps.
The Solution:

One qualification layer, built right into registration.

vFairs captures qualification data at sign-up, routes every application through approval rules you define, and keeps the bar consistent across every program you run.

What vFairs does differently

  • Conditional registration forms capture budget, authority, and sourcing intent.
  • Approval workflows auto-accept, waitlist, or reject applications.
  • Everything happens within one ecosystem so data remains consistent.

What Sets vFairs Apart?

Built for organizers, sellers, and buyers – not just one of them.

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Powerful Suite Of Features & Tools

vFairs has built its Hosted Buyer Software in-house for buyers, sellers, and organizers. No bolted together parts that don’t work well together.

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All Your Event Needs Under One Roof

Plan, run, market, and analyze your entire event from start to finish on one integrated and consistent platform that’s all built in-house.

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Dedicated Project Management

Every program ships with a complimentary project manager. Most are configured within days.

What Our Customers Are Saying

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“Our customers are able to place their own orders for their restaurants, which makes it a great experience. It’s really seamless. They love being able to see all the products that we have available on the show and then decide what they want to order for their restaurants. We appreciate working with vFairs, and we’ll definitely use them in the future.“

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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager

Frequently Asked Questions

What is a hosted buyer program?

A curated matchmaking program that connects pre-qualified buyers with relevant exhibitors through scheduled meetings.

How does vFairs support hosted buyer matchmaking?

vFairs automates buyer qualification, AI-powered meeting scheduling, and rules-based matchmaking based on registration data and weighted preferences.

Can I control who qualifies as a hosted buyer?

Yes, you can set custom criteria, review applications, and approve only high-value buyers.

Does it help measure ROI for hosted buyer programs?

Yes, vFairs provides analytics on booked vs actual meetings, meeting engagement, star ratings, and deal potential to demonstrate program value.

Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

Book a Demo

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In 30 minutes, we will show you why your audience will love your next conference with vFairs. Great information with no obligation.

Ready to Plan Your Next Event?