• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Connect & Educate a Global Audience with a Hybrid Conference Platform

Choose vFairs to create a consistent experience for onsite and online conference attendees. Register attendees, offer onsite check-ins, and create a custom mobile app and virtual event through a single platform.

Ready to Host Your Next Hybrid Conference?

Trusted By Top Organizations.

Features to Educate & Engage All Your Conference Attendees

vFairs offers a powerful abstract management system, live and on-demand sessions through the virtual platform & mobile app, advanced networking & engagement tools, and unified reports to keep track of everything.

Hybrid Event Management

Setup & Manage Your Entire Event from One Platform

  • Configure your event landing page, virtual environment, mobile app, etc. with quick event setup tools.
  • Create online and onsite session listings, event content, and booths through the same dashboard.
  • Easily manage remote and onsite attendees, sponsors, and speakers with dedicated portals.
  • Send marketing emails to all attendees or curated segments.
  • Get dedicated support from onsite experts and online project managers throughout the whole process.
  • Send emails or create virtual platforms in multiple languages to cater to a global audience.
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Event Ticketing & Registration

Create One Registration Form and Website to Collect Information from All Attendees

  • Create a fully custom and branded event website with conference agendas and speaker bios.
  • Add fully customized registration form fields & integrate with safe payment gateways like PayPal, Stripe, etc.
  • Create one form to collect registrations from both onsite and remote attendees.
  • Offer tiered ticketing packages with VIP access, paid add-ons, group registrations, and discount coupons.
  • Collect specific info like session interests, accommodation requirements, meal preferences, etc.
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Sessions

Host Engaging Sessions for Online & Onsite Attendees

  • Create an agenda with multi-track sessions that show up in the virtual platform and mobile app.
  • Offer all attendees access by live-streaming through the virtual environment or mobile app.
  • Use our built-in webinar platform or integrate third-party streaming options like Zoom, MS Teams, etc.
  • Offer opportunities for hybrid in-session engagement with breakout rooms, live chat, Q&As, and polls.
  • Track engagement and attendance for both virtual and onsite sessions with QR-based session check-ins & online reporting.
  • Offer all sessions on-demand even after the event ends.
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Mobile App

Offer Sessions On-the-go and Boost Event Engagement with a Mobile App

  • Upload the entire agenda on the mobile app so attendees can create personalized day plans for themselves.
  • Create an interactive floor plan so onsite attendees can navigate the venue quickly.
  • Extend hybrid engagement for attendees with polls, live Q&A, and QR-based scavenger hunts.
  • Keep attendees in the know with an event live feed and push notifications.
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Abstract Management

Pull Content for Conference Sessions with a Versatile Abstract Management System

  • Collect abstracts and key information through custom submission forms.
  • Keep everyone informed about status through automated communications across the process.
  • Fully customize the abstract submission and acceptance flow according to your conference needs.
  • Assign abstracts to reviewers automatically based on preset criteria or choose manually.
  • Make the review process consistent and fair with preset criteria, single, and double-blind reviews.
  • Turn accepted abstracts into sessions and poster presentations in the virtual platform and mobile app.
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Onsite Check-Ins

Provide Onsite Attendees a Smooth Experience with Instant Badge Printing & Check-Ins

  • Offer quick check-ins and reduce wait times for onsite attendees with instant badge printing.
  • Check-in attendees yourself with QR code scans or set up self-serve branded kiosks.
  • Design fully branded conference badges, lanyards, and check-in screens in minutes.
  • Pre-print badges in bulk or on-demand based on your preference.
  • Choose from different types of badges such as paper badge, PVC, tear-resistant, or eco-friendly.
  • Add logos, QR codes, or anything else with single or double-sided printing.
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Virtual Venue

Offer Virtual Attendees Valuable Content through an Immersive Platform

  • Set up a 2D/3D virtual environment with lobbies, auditoriums, networking lounges, etc.
  • Offer virtual attendees a dedicated space to engage with others and hop on live sessions.
  • Offer a swag bag so attendees can save information and content for later.
  • Keep things fun with scavenger hunts, leaderboard, and live polls.
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Hybrid Networking

Offer Cross-Networking Opportunities for Remote & Onsite Attendees

  • Create networking opportunities between onsite and online attendees with chat, meetings, contact exchange, etc.
  • Build and nurture connections through user search and matchmaking features.
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Analytics

Get All Your Conference Data in One Dashboard

  • Keep track of online and onsite activities with a unified reporting dashboard.
  • Track real-time audience behaviors, feedback on sessions, booth activity, and more.
  • Export real-time and customized reports to share with your team, speakers, and sponsors.
  • Ask our AI-powered chatbot questions to analyze post-event data easily.
  • Analyze your post-event data with an AI-powered reporting chatbot.
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What Sets vFairs Apart?

Plan, run, market, and analyze your entire event from start to finish. 

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Dedicated Support

vFairs ensures you don’t feel overwhelmed. Every event, big or small, gets a complimentary dedicated manager who guides you from start to finish.

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Flexible & Scalable

Our platform is built to accommodate specific requirements and offers deep customization for events of all sizes.

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Specialized Features

We’ve built use-case specific features to achieve unique outcomes for conventions, trade shows, conferences, job fairs, and more.

What Our Customers Are Saying

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“We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless. We cannot thank them enough for their excellence.“

Black Health Matters
Event Director
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schneider-electric
Most amazing thing about vFairs is that it is very customized. Also, very easy to use in terms of navigation. Great support!
  • Schneider Electric
  • Gazi A., DCX Business Lead
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vFairs has been a key partner in the successful execution of many of our events for the past three years they have offered innovation, technical and creative expertise an excellent customer service to us and to our team throughout this event they've helped us deliver High Caliber virtual and hybrid events our conferences offer live presentations poster exhibits commercial exhibits and networking opportunities.
  • Wounds Canada
  • Mirriam, CEO
abc-logo-mobile
We have some really unique needs for our organization and how we structure the [hybrid] event... this is our second time working with an app we previously built a custom mobile app and actually decided to move into the white label mobile app with vFairs and we have been absolutely pleased with it.
  • ABC Institute
  • Project Manager
k3-soft
vFairs helped us showcasing our products in the best way. vFairs allowed us to have a very successful conference and expo online as part of a team building strategy. It was the first internal conference, and the first virtual expo experience. Highly recommended.
  • K3 Software
  • Annalisa Dessi, Product Marketing Manager

Frequently Asked Questions

How do you host a hybrid conference?

You can host a hybrid conference by setting your goals, understanding your audience, and choosing a reliable hybrid conference platform.

What is a hybrid event platform?

A hybrid event platform is a software like vFairs that allows you to conduct an event such as a hybrid conference by engaging online and in-person attendees simultaneously in real-time.

What is needed for a hybrid conference?

You need a user-friendly hybrid conference platform to help you conduct the event including webinars, presentations, translations, and networking activities.

What is the best platform to host a hybrid conference?

The best platform to host a virtual conference is one that aligns with your event goals and provides adequate features to undertake the activities you’ve planned out for a delightful experience.

How do you have a successful hybrid conference?

You must prepare in advance to ensure you execute the event and provide maximum attendee satisfaction. Start by identifying your goals. Once you’ve clarity, you must find the right hybrid conference platform to conduct the event.

Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

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Ready to Host Your Next Hybrid Conference?