• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Run a hybrid event for onsite & remote audiences with one platform.

Plan registration, livestream, and networking from one hybrid event platform built to give remote attendees the same event as the people in the room.

Ready to Plan Your Hybrid Event?

Trusted By Fortune 500 Organizations Worldwide

Serve onsite and remote attendees with the same platform without rework

Pair onsite technologies like event apps & badging, alongside a complete virtual event platform to deliver exceptional experiences to both audiences.

Registration & Ticketing

Run separate registration flows for in-person and remote attendees, from one setup.

  • Build two paths from the same registration page so each audience sees their own form fields, pricing, and ticket tiers.
  • Issue in-person tickets with seat assignments and onsite check-in QR codes, and virtual tickets with a private access link to the platform.
  • Apply different group rates, early-bird windows, and sponsor codes per audience without rebuilding the form.
  • Carry both audiences into one attendee list so segmentation, emails, and reporting work off the same record.
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Email Marketing & Segments

Send emails that speak to the audience each person actually booked.

  • Segment by registration type (in-person, remote, VIP, sponsor) and send each group the reminders and content that match their format.
  • Tell in-person attendees what to bring, where to park, and which sessions they have a seat for, while remote attendees get their access link and tech check.
  • Run pre-event, day-of, and post-event sequences from the same calendar so the two audience flows stay in sync.
  • Track opens, clicks, and registrations per audience segment so you know which message moved which group.
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Onsite Tech + Virtual Venue

Run onsite tech for in-person and a virtual venue for remote, from the same setup.

  • Print branded badges, check attendees in with QR scan or facial recognition, and run an interactive floor map for everyone in the building.
  • Drop remote attendees into a 3D venue that mirrors your onsite layout so they walk the same exhibit hall and visit the same booths.
  • Stream the keynote and breakout stages directly into the virtual venue so remote attendees watch live alongside the room.
  • Use the same branded mobile app for in-person navigation and remote access so attendees of either format share one home screen.
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Agenda, Sessions & Replays

Run one agenda where both audiences watch live, ask questions, and rewatch later.

  • Publish one multi-track agenda that shows the same sessions to both audiences, with the right join button (room number for in-person, livestream for remote).
  • Run live polls and Q&A across both audiences in the same thread, so a question from someone at home shows up next to one from the back row.
  • Record every session automatically and post replays in the same library so both audiences can catch sessions they missed.
  • Let attendees personalize their agenda in the event app and get reminders 10 minutes before their next session, regardless of format.
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Networking & AI Matchmaking

Connect both audiences through 1:1 chats, AI matchmaking, and speed networking.

  • Open 1:1 chat, group rooms, and video meetings so remote attendees can request meetings with onsite attendees and vice versa.
  • Use AI matchmaking to pair attendees by interests, role, and goals, without distinguishing whether they're walking the floor or joining from a laptop.
  • Run dedicated speed networking sessions for remote attendees so they get the rapid-introduction format their onsite peers get at coffee breaks.
  • Schedule meetings in the event app with calendar holds, agenda blocks, and a personal meeting room link for any remote-to-onsite pairing.
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Live Event Feed & Gamification

Run a live event feed and gamification that both audiences compete in.

  • Open a live social wall where attendees from both audiences post photos, reactions, and questions, with moderation in two clicks.
  • Run leaderboards, trivia, and scavenger hunts that score points the same way whether someone scans a booth onsite or visits one in the virtual venue.
  • Drop important announcements through push notifications on the event app and alerts on the virtual event platform.
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Sponsor & Exhibitor Management

Give sponsors a booth that reaches both audiences and a report that proves it.

  • Set up sponsor packages that include a physical booth on the floor and a digital booth in the virtual venue, priced from one rate card.
  • Capture leads from both audiences in the same record, whether a rep scans a badge onsite or an attendee fills out a contact form in the virtual booth.
  • Sponsors can capture leads onsite through the lead capture app while online reps can chat 1:1 with remote attendees on their virtual booth.
  • Hand each sponsor a one-page report showing booth visits, leads, and demo signups across both audiences so the renewal conversation has numbers behind it.
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EVENT ANALYTICS & REPORTING

Measure engagement levels of both audiences in one dashboard.

  • View every attendee in one list with their format (in-person / remote), check-in status, sessions watched, and engagement score in one record.
  • Compare attendance, session views, networking activity, and sponsor leads across the two audiences in one dashboard.
  • Push attendee, session, and lead data into Salesforce, HubSpot, or Marketo with a flag for which audience each one belongs to.
  • Ask the AI reporting chatbot a plain-English question (like "how many remote attendees attended session 3?") instead of building a custom view.
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What Sets vFairs Apart

A highly configurable hybrid event platform with exceptional support, online & onsite.

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Don’t do the work twice. Reuse content across formats.

Agenda, sponsor logos, speaker bios, booth content, and live polls are configured once and delivered to both audiences, so remote attendees never get the budget version of the event.

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One attendee record carries across in-person and remote.

Attendees keep one record across registration, check-in, sessions, networking, and sponsor leads, with format flagged so you can segment and follow up by audience without exporting to spreadsheets.

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A dedicated project manager for each event, plus onsite support.

Every customer gets a named project manager to help configure the hybrid event, with optional onsite support to handle hardware setup, badging, and check-in for you.

What Our Customers Are Saying

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“vFairs has been a key partner in the successful execution of many of our virtual & hybrid events which included live presentations, poster/commercial exhibits & networking. For the past 3 years they have offered innovation, technical and creative expertise an excellent customer service to us.“

Mirriam Botros
CEO Wounds Canada
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vFairs transformed our in-person conference into a successful hybrid event within weeks, expanding attendee reach while delivering exceptional hands-on support throughout planning, setup, and live event execution.
  • Corbin S.
  • Chief Administrative Officer, Genetics
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vFairs delivered the next best thing to a live event with branded virtual spaces, seamless attendee navigation, and an engaging hybrid event experience that kept participants connected throughout.
  • Hanna L.
  • Director
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vFairs helped our global organization deliver an accessible hybrid conference experience, enabling broader participation through a virtual platform backed by responsive support and real-time issue resolution during the event
  • Kate M.
  • Conference Organizer

Frequently Asked Questions

How is vFairs different from Cvent, Brella, or Whova on hybrid events?

vFairs leads on three angles: format parity (every feature works the same way for both audiences), one attendee record across in-person and remote, and a named project manager who handles both the onsite logistics and the virtual build.

How do I share onsite experiences to online audiences?

The vFairs hybrid event platform livestreams your keynote and breakout stages into a 3D virtual venue that mirrors your onsite floor. Remote attendees watch sessions, visit the same sponsor booths, ask questions in the same Q&A thread, and join networking that includes onsite peers.

How can I connect my virtual and onsite attendees?

Both audiences use the same event app for attendee search, 1:1 chat, video meetings, and AI matchmaking. A remote attendee can request a meeting with someone walking the floor, schedule it in either party's calendar, and meet via video or in person at the venue.

Can I run virtual-only sessions inside a hybrid event for remote attendees?

Yes. Designate sessions as remote-only in the agenda so only virtual attendees see and join them, while still letting in-person attendees join the livestream from a quiet room at the venue if you want overlap.

How do I price a hybrid event differently for in-person vs remote attendees?

Set separate ticket tiers per audience in the same checkout, with different pricing, group rates, and access permissions configured on each. Sponsors and partners can be issued their own codes that work across both audience flows.

Ready to run a hybrid event that doesn't make remote attendees feel second-class?

Thousands run hybrid events on vFairs, from small summits to 5,000-attendee conferences with 10,000+ online, on one platform with a project manager who owns the build.

Book a Demo