• 4.8/5
  • 4.7/5
  • Leader Gartner MQ

Help Sponsors & Exhibitors Capture Every Lead at Your Conference or Trade Show

Give your sponsors and exhibitors a lead capture and retrieval app that scans badges, qualifies leads on the spot, and syncs to their CRM before sales goes cold.

Ready To Capture Leads?

Trusted By Top Organizations. Recognized by Gartner & G2.

Bundle Lead Capture and Retrieval Into Every Sponsorship Tier

The vFairs lead capture app gives your sponsors and exhibitors an easy app to capture leads and sync to their CRMs, allowing you to prove value and keep them renewing with you.

Lead Capture

Let Sponsors Capture Leads the Way Their Booth Actually Works

  • Each sponsor designs a custom form for the data their sales team needs, from product interest to budget to deal size for in-the-moment scoring.
  • Sponsors & exhibitors scan a QR badge, photograph a business card, or type entries manually.
  • Every lead from each booth rep rolls up into one list per sponsor, no merging spreadsheets after the show.
  • Sponsors can edit or delete entries on the spot so junk data never reaches their CRM.
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Sponsor & Exhibitor Teams

Get Entire Sponsor Teams On the Same App in Minutes, Not Days

  • Give each sponsor a portal to set up their booth and invite their reps without your team in the loop.
  • Cap onsite staff seats by sponsorship tier so the right reps get access at the right level.
  • Save your setup as a template and reuse it for every show next quarter.
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All-in-one Event Platform

Manage Lead Capture in the Same Place You Manage Your Events

  • Build and run your show in vFairs, with lead capture, registration, badge printing, and check-in working from the same backend.
  • You decide which sponsors get access to the lead capture app and which sponsorship tier unlocks how many seats.
  • Sponsors self-manage their booth setup, add their own reps, and configure the lead qualifiers they want to ask.
  • Sponsors view and export their captured leads from the same portal where they manage everything else.
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Lead Management

Help Sponsors Add Context to Every Lead With Tags, Text, and Voice Notes

  • Sponsors tag leads as hot, cold, decision-maker, or 'interested in product A' so reps know the next step before they leave the booth.
  • Sponsors attach a 30-second voice note for the context that doesn't fit in a form field.
  • Filter and sort by tag, rep, booth, or day of the show to find specific leads in seconds.
  • Assign post-show tasks to specific reps with a deadline so follow-up doesn't slip into next week.
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Lead Communications

Enable Sponsors To Follow up With Their Hottest Leads Post-Event

  • Sponsors email or call their hottest leads from inside the app while the conversation is still in their memory.
  • Sponsors reply to leads who text or chat back without leaving the app.
  • Templates pull in the lead's name, product interest, and the demo link they asked for.
  • Sponsors reassign a lead to a different rep when the territory or product fit changes.
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Integrations

Allow Sponsors and Exhibitors To Push Every Lead Into Salesforce, HubSpot, or Other CRMs Without a CSV Export

  • Each sponsor's leads sync into Salesforce, HubSpot, Marketo, or Eloqua in real time, with CSV export as a backup.
  • Sponsors map vFairs lead fields to their CRM fields once, then the booth-to-pipeline flow handles every show after that.
  • Sponsors generate a secure API key in the Apps Marketplace if their team prefers a custom integration.
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Lead Reporting

Measure the ROI of Each Sponsor & Exhibitor while they are Busy Capturing Leads on the Floor

  • See leads captured per booth, per rep, and per qualifier in real time so you can rebalance attendee traffic in real-time.
  • Track scan counts, qualifier responses, and which sessions or activations drove the most booth visits.
  • Export filtered reports for sponsors and exhibitors so they can measure how the event performed for them.
  • Roll every event up into one org-level dashboard so you can compare performance across events.
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What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

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Highly Configurable for Any Conference or Trade Show

Built to fit the lead capture needs of each event type, from a 50-rep summit to a 5,000-attendee expo. Organizers get an easy interface to setup their rules.

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One Roll-Up View of Every Sponsor’s Leads Across Every Event

Compare lead volume, qualifier scores, and booth performance side by side at the org level so you can show every sponsor what they earned.

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Dedicated Customer Support to Help You From Start to Finish

Every event, big or small, gets a dedicated project manager who works alongside you to ensure your lead capture and retrieval flow is setup for success.

What Our Customers Are Saying

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“Thank you to vFairs for all your help with registration, lead capture, session scanning and it was great to have your team onsite. Hopefully we'll see you next year. You guys are awesome!“

Colleen Neubauer
Events Manager
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amazon_logo-2
Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
nestle-logo-6
It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
national_health_service_nhs_logo-2
The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • Josh Jezard
  • Employer Brand and Attraction Manager, University Hospital Southampton NHS FT

Frequently Asked Questions

How much does vFairs cost?

Fairs offers you the ability to pick and choose the features you want to build a virtual trade show that suits your budget. It is a one time payment solution without additional costs. Bulk pricing is also available.

How easy is it for attendees and vendors to use vFairs?

vFairs is designed with user-friendliness in mind, ensuring that both attendees and vendors can navigate the platform effortlessly. The intuitive interface, clear instructions, and 24/7 support make it easy for users to check in, explore booths, attend sessions, and engage with others without technical difficulties.

What are the fees associated with selling event tickets online?

vFairs does not impose additional fees for selling event tickets. Our ticketing platform comes integrated with the Stripe payment gateway by default, which incurs a 3% platform charge. Moreover, vFairs offers integration with other leading global and regional payment gateways, each with its own platform usage charges. However, it's important to note that vFairs does not levy any additional fees on top of the payment gateway charges.

Can vFairs integrate with the platforms I already use?

Yes, vFairs integrates seamlessly with a wide range of platforms, including CRM systems, marketing automation tools, and email marketing services. This ensures that you can streamline your workflows and maintain consistency across all your digital tools.

Can I set ticket tiers with limited availability for select options?

Definitely! Event admins can easily create custom ticketing tiers, define their quantity or availability and set up early bird discounts, promo/coupon codes, and price hikes after a certain date or time.

Do I need a Stripe account to sell tickets online with vFairs?

Yes, to sell tickets online with vFairs, you will need a Stripe account. vFairs integrates with the Stripe payment gateway by default for handling ticket transactions. This integration allows for secure and seamless processing of payments from attendees purchasing tickets to your event.

Can I allow guests to purchase event add-ons like t-shirts, raffle tickets, etc.?

Yes, event organisers have the option to enable the purchase of add-ons such as event merchandise, raffle tickets, or other product offerings while configuring ticketing tiers and payments for their events.

How do you get started with vFairs?

Getting started with vFairs is simple. Contact our team for a consultation, and we will guide you through the setup process. We offer comprehensive onboarding, including platform training and support to ensure your event runs smoothly from start to finish.

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