• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Stop Losing Leads at Your Booth. Capture, Qualify & Route Them Instantly.

Scan badges, collect custom notes, and sync leads to your CRM in real time. Works at any event, any venue, with or without Wi-Fi.

Ready To Capture Leads?

Trusted By Top Organizations.

All You Need to Capture, Sort, & Nurture Leads Onsite

vFairs' lead capture app helps manage onsite leads by enabling sales team collaboration, adding notes/tags, booking follow-ups & syncing data with your CRM.

Setup & Configuration

Set Up Your App & Invite Teammates In Minutes.

  • Configure the lead capture app within the same vFairs backend as the rest of your event.
  • Give exhibitors access to a dedicated portal to configure their booth and invite teammates for collaboration.
  • Give varying degrees of access to each member of your team, booth managers, and booth reps.
  • Save settings and configuration preferences as a template to re-use for all your events.
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Lead Capture

Collect Lead Data With Multiple Methods & Custom Lead Forms.

  • Let each exhibitor create a custom lead capture form so they can collect data most important to them.
  • Add custom lead form fields like product interest, budget, requirements, etc.
  • Offer exhibitors multiple lead capture methods for more flexibility onsite.
  • Capture leads with QR code scanning, business card scanning, and manual entry.
  • Keep all captured leads in one unified list.
  • Edit or delete entries easily to keep data accurate and clean.
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Lead Management

Add Context To Each Lead With Custom Tags, Text & Voice Notes.

  • Create custom tags for your leads like hot, cold, urgent, interested in product A, etc.
  • Add written or audio notes with each lead for deeper context.
  • Quickly find leads in the system with filters for tags or keywords.
  • Sort leads with advanced filters like all leads from one booth, or captured by one teammate, etc.
  • Create tasks for exhibitors with deadlines and details for quicker booth setup.
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Lead Communications

Follow-Up With Priority Leads Via Custom Email Templates, Calls, & In-App Chat.

  • Send emails or make direct calls to most important leads for timely follow-ups.
  • Chat with leads within the app and follow-up while the memory is still fresh.
  • Personalize follow-ups with custom email templates with product presentations or demo links.
  • Reassign leads to different representatives for efficient follow-up.
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Integration

Offer Seamless Integration With Popular CRMs & Martech Solutions.

  • Transfer leads’ data to your CRM or Martech systems and obtain data as a CSV.
  • Integrate with popular apps yourself or let the vFairs team assist you.
  • Generate secure custom APIs easily through our Apps Marketplace.
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Reporting

Get Real-Time Data For Performance Tracking.

  • Measure leads captured per exhibitor & sponsor via reports and dashboards.
  • Track scan counts, leads gathered, and identify the most engaged participants.
  • Export reports with advanced and custom filters to get the data points you need.
  • Monitor leads captured for all your events with a single org-level dashboard.
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What Sets vFairs Apart?

Plan, run, market, and analyze your entire event from start to finish.

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Dedicated Support

vFairs ensures you don’t feel overwhelmed. Every event, big or small, gets a complimentary dedicated manager who guides you from start to finish.

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Flexible & Scalable

Our platform is built to accommodate specific requirements and offers deep customization for events of all sizes.

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Specialized Features

We’ve built use-case specific features to achieve unique outcomes for conventions, trade shows, conferences, job fairs, and more.

What Our Customers Are Saying

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“Thank you to vFairs for all your help with registration, lead capture, session scanning and it was great to have your team onsite. Hopefully we'll see you next year. You guys are awesome!“

Colleen Neubauer
Events Manager
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This event was received very well by our exhibitors and attendees and we would definitely recommend working with vFairs. They made the process very simple and walked us through every step of the way.
  • Illinois Primary Health Care Association
  • Ashley Colwell, Associate Director of Clinical Services + Workforce Development
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We also received incredible customer support before, during, and after our event. Not only did the software worked flawlessly, but all of our contacts there were a pleasure to work with. All questions and concerns were addressed quickly and treated with the upmost importance, even if I asked the same question several times.
  • APUS
  • Ann Eastham, Manager of Events and Technology
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We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless....We cannot thank them enough for their excellence.
  • Black Health Matters
  • Event Director
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I can confidently say that our vendors were extremely happy because they had a booth scanner that actually worked at a tradeshow. Our event team was also really happy with vFairs because the badge printing was so smooth it cut down our check-in times at the event significantly.
  • VLCM
  • Jessica Kaley, Marketing & Events Team Lead

Frequently Asked Questions

How much does vFairs cost?

Fairs offers you the ability to pick and choose the features you want to build a virtual trade show that suits your budget. It is a one time payment solution without additional costs. Bulk pricing is also available.

How easy is it for attendees and vendors to use vFairs?

vFairs is designed with user-friendliness in mind, ensuring that both attendees and vendors can navigate the platform effortlessly. The intuitive interface, clear instructions, and 24/7 support make it easy for users to check in, explore booths, attend sessions, and engage with others without technical difficulties.

What are the fees associated with selling event tickets online?

vFairs does not impose additional fees for selling event tickets. Our ticketing platform comes integrated with the Stripe payment gateway by default, which incurs a 3% platform charge. Moreover, vFairs offers integration with other leading global and regional payment gateways, each with its own platform usage charges. However, it's important to note that vFairs does not levy any additional fees on top of the payment gateway charges.

Can vFairs integrate with the platforms I already use?

Yes, vFairs integrates seamlessly with a wide range of platforms, including CRM systems, marketing automation tools, and email marketing services. This ensures that you can streamline your workflows and maintain consistency across all your digital tools.

Can I set ticket tiers with limited availability for select options?

Definitely! Event admins can easily create custom ticketing tiers, define their quantity or availability and set up early bird discounts, promo/coupon codes, and price hikes after a certain date or time.

Do I need a Stripe account to sell tickets online with vFairs?

Yes, to sell tickets online with vFairs, you will need a Stripe account. vFairs integrates with the Stripe payment gateway by default for handling ticket transactions. This integration allows for secure and seamless processing of payments from attendees purchasing tickets to your event.

Can I allow guests to purchase event add-ons like t-shirts, raffle tickets, etc.?

Yes, event organisers have the option to enable the purchase of add-ons such as event merchandise, raffle tickets, or other product offerings while configuring ticketing tiers and payments for their events.

How do you get started with vFairs?

Getting started with vFairs is simple. Contact our team for a consultation, and we will guide you through the setup process. We offer comprehensive onboarding, including platform training and support to ensure your event runs smoothly from start to finish.

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Ready to Turn Every Booth Visit Into ROI?

Book a 30-minute demo and see how vFairs helps exhibitors capture every booth visit, and prove the ROI that keeps them coming back.

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