• 4.8/5
  • 4.7/5
  • Gartner Magic Quadrant Leader

Manage & Host a Virtual Open Day that Drives Enrollment From Prospective Students

vFairs is a virtual event platform designed to help schools connect with prospective students worldwide, share a glimpse into your unique campus experience, and entice new students to enroll. 

Ready to Host Your Best Show?

Trusted By Top Organizations.

Excite Students About Your School and Faculty Through A Variety of Event Features

vFairs offers an immersive and engaging platform that allows prospective students to browse information, network with faculty, and capture the spirit of your institution.

Event Setup & Management

Launch Your Open Day in A Few Easy Steps.

  • Create your event in minutes with a quick setup form. 
  • Get a clear view of your progress with a personalized checklist and quick-access links to setup tasks.
  • Invite faculty, staff, and student ambassadors, assigning roles and permissions tailored to their responsibilities.
  • Craft stunning landing pages, registration forms, and immersive virtual environments with simple, drag-and-drop builders. No technical expertise needed.
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Registration & Ticketing

Register Prospective Students Through Custom Forms.

  • Design custom registration forms to gather the specific information that matters most to your admissions team.
  • Create dynamic groups based on academic interests, geographic location, or program type.
  • Invite prospective students to join, and track their RSVP status. 
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Event Marketing

Attract Prospective Students And Entice Them To Join Your Event.

  • Build a custom event landing page that generates interest in your event.
  • Send personalized email campaigns to improve event attendance rates.
  • Generate marketing content in minutes through our AI content generator.
  • Create social media posts to promote your event across channels.
  • Host your event on a custom URL that reinforces your school’s branding.
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Virtual Environment

Bring Your Campus To Life Through Virtual Designs.

  • Design a 3D virtual environment that mirrors your school campus, from the main lobby to the lecture halls.
  • Include a welcome video for attendees to view upon login.
  • Create branded exhibit booths for different faculties, departments, and student services to showcase their unique offerings.
  • Greet prospects with a welcome video upon entering the virtual lobby.
  • Reflect your student body’s demographics and style with customized virtual avatars.
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Networking

Connect Students & School Reps to Discuss Programs & Enrollment.

  • Engage prospective students through group and 1:1 text, audio, or video chat.
  • Let students search for and contact the most relevant faculty, advisors, or current students.
  • Allow attendees to book meetings with key representatives to get more information about their options.
  • Address common questions and topics through virtual roundtable discussions. 
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Exhibit Booths

Share Program Information and Connect With Students Through Interactive Booths.

  • Customize your virtual booths to match your institution’s branding.
  • Upload 360° campus tours, program brochures, and informational videos.
  • Add clickable links for direct access to your school’s website and social media pages.
  • Set up meeting times and chat options for students to connect with booth reps. 
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Session Management

Host Interactive Sessions, Live and On-demand.

  • Create multi-track agendas based on topic, faculty, or program.
  • Manage production during live presentations, including speaker green rooms.
  • Host live, semi-live, or pre-recorded presentations.
  • Set up Q&As ad polling for live interaction during sessions.
  • Provide downloadable documents for reference during presentations.
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Integrations

Enhance Your Event Features & Share Data Between Your Existing Platforms.

  • Quickly integrate with popular engagement tools, marketing platforms, and more through our Apps Marketplace.
  • Set up custom APIs with our integration builder.
  • Create custom integrations with assistance from the vFairs team.
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Analytics

Track Performance and Report On Your Conference’s Success.

  • Track registrations, event logins, and attendance rates.
  • Measure booth visits, networking, and engagement participation.
  • Export CSVs for deeper analysis, and share data to your existing databases.
  • Generate custom reports that outline only the data points you need to analyze.
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What Sets vFairs Apart?

Your all-in-one event management solution, tailored for events of any size.

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End-to-end Event Management

Plan, run, and measure your event with ease. vFairs provides a comprehensive set of tools to ensure your virtual open day is seamless and successful.

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Flexibility

No matter your institution’s size, our platform scales to fit your needs. Host a one-time event or a recurring series with the same powerful flexibility.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“Our open days are our biggest recruitment events of the year and its an opportunity to showcase exactly who we are to potential students and everything Edinburgh Napier University offers. We were taken aback by the quality that vFairs had to offer in terms of the facilities they had and all the different mechanisms they had to make sure we made our virtual open day as best as we possibly could.“

Niall Coxx
Student Recruitment Officer
edinburg
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
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When we were searching for a Virtual Events Platform, the selection process was very difficult. We have different users and each user has different expectations of what the event should look like. We were very impressed by vFairs platform customization and features and even more impressed by their customer support.
  • The American University in Cairo
  • Sarah Bendary, Virtual Events Management & Support Specialist

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build a virtual career fair that suits your budget. Packaged pricing is also available.

How easy is it to use vFairs?

vFairs is an incredibly easy-to-use and intuitive platform. This is feedback provided by many of our delighted customers.

What kind of event marketing support does vFairs provide?

vFairs offers 360-degree event marketing support. We assist you with registrations through visually-rich landing pages, custom domains, email marketing templates, and more so that you can maximize the number of registrations for your fair.

Can vFairs integrate with the platforms I already use?

vFairs provides integrations with a host of software including (but not limited to) Marketo, Zapier, Hubspot, Zoom, Slido, Restream, and the list goes on!

Can I customize what my event looks like with vFairs?

You can choose your career fair look from a large library of templates or submit a photo of your idea and the vFairs design team will create a specialized 3D model. You can also customize the virtual venue with your logos, graphics and brand colors.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high standard in data privacy regulations. vFairs works with high-profile organizations to run their trade shows with the utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure your data is stored in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of hiring events we have done in the recent past, and best guide you on how to host your fair.

Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

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