• 4.8/5
  • 4.7/5
  • Leader Gartner MQ

Run Event Check-Ins Without Lines or Long Waits

Cut down long queues at your event's reception, even at peak times. Check-in attendees like a breeze with QR codes, self-serve check-in kiosks or facial recognition.

Ready to check-in attendees to your event faster?

Trusted By Top Organizations. Recognized by Gartner & G2.

The Challenge:

Event Check-ins Are Slow and Frustrating

Event check-ins are slow and frustrating without the right tools, causing long wait times and a poor first impression.

Without an efficient check-in process, attendees can’t:

  • Check-in quickly
  • Get their badges instantly
  • Enjoy a smooth entry experience
The Solution:

Tools That Streamline Check-in & Attendance

Make your event smoother with tools that streamline check-ins and enhance attendee experience.

With our app, attendees can:

  • Enjoy quick self-check-in via QR codes
  • Get instant event updates and personalized schedules
  • Experience hassle-free entry with on-demand badge printing

What Sets vFairs Apart?

Your all-in-one event management solution, built for events of any size.

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Automate the entire attendee journey – from event site to registration to check-in.

Run the entire event flow on vFairs, not three vendors stitched together. The same platform powers your event landing page, registration, check-in app, and attendance reporting.

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Transparent Pricing, From Software-Only to Full Hardware

Run the check-in app on your team’s tablets, or scale up to vFairs-supplied kiosks, scanners, and badge printers. Dial up or down to match your event and budget.

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Get Peace of Mind with A Project Manager Who Keeps Everything On Track

vFairs provides you with a dedicated project manager who helps you setup your check-in journey and is always available to answer questions and provide a helping hand.

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Track Every Booth Visit and Session Without a Scanner

vFairs RFID and BLE smart badges log attendee movement across the venue automatically. No scanning gun, no app to open, no tap to register. Attendees walk in wearing a badge and the platform handles the rest.

Learn more

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Let Attendees Check-In Securely With a Face Scan

AI facial recognition matches the attendee’s face to their registration photo at the kiosk or staffed desk. Attendees skip the QR code, the printed ticket, and the badge fumble at peak arrival.

Learn more

What Our Customers Are Saying

wcfs

“We've been doing trade shows the old-fashioned way (pen & paper). This is the first time we've decided to use vFairs platform, and it's run so much better, smoother, and faster. Can't recommend them enough!“

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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Total Registrations
28
Total Exhibitors
12443
Total Booth Visits
nestle-logo-6
It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

Frequently Asked Questions

How does the event check-in and badge printing software work?

Our badge printing and event check in software streamlines the registration process by allowing attendees to check in seamlessly and receive personalized badges on-site, ensuring a smooth start to your event.

What is included in my vFairs hardware rental for event badge printing solutions?

Our hardware rental includes conference badge printers, kiosks, scanners, laptops, internet routers, tablets, and smartphones with event check-in software to ensure a seamless check-in experience for your event attendees.

How to make custom event badges?

Creating a custom badge is easy with our event badge printing software. Simply upload your logo, choose your design elements, and add attendee information to create a personalized badge that reflects your event's branding.

What are event badges made of?

Event badges are typically made of durable materials such as PVC or plastic, ensuring they withstand the rigors of event attendance.

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Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

Request Demo

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In 30 minutes, we will show you why your audience will love your next conference with vFairs. Great information with no obligation.

Ready to check-in attendees to your event faster?