4.8/5
4.7/5
Gartner Magic Quadrant Leader

Event Check-In App

Run Event Check-Ins Without Lines or Long Waits

Cut down long queues at your event's reception, even at peak times. Check-in pre-registered or walk-in attendees like a breeze with QR codes, self-serve check-in kiosks or facial recognition.

Ready to check-in attendees to your event faster?

Trusted By Fortune 500 Organizations Worldwide

Stress-Free Attendee Check-In, Powered by Tools That Actually Work

Provide a check-in experience that lands a positive first impression and avoids the typical reception pile-up that exhausts attendees.

Speedy Event Check-In

Move Attendees From the Door to the Show Floor in Seconds

Scan QR codes with the check-in app at your event's reception.
Deploy self-serve kiosks alongside staffed desks.
Run multiple staff devices in parallel during peak arrival.
Pre-print badges in bulk or print on demand for walk-ups.

Session Check-In and Attendance Tracking

Track Who's Actually in Each Session, Not Just Who Registered

Scan QR codes at each session room entrance.
See a real-time roster of attendees in each session.
Share session attendance data back with sponsors and speakers.

Phone-Free Check-In Options

Check-in attendees even if they don't have a device

Pull up attendees by first or last name lookup.
Reissue the QR code by email at the desk in seconds.
Check in VIPs, walk-ins, and last-minute additions manually.
Print or reprint a badge on demand.

Branded Check-In Kiosks

Deploy Self-Serve Kiosks That Wear Your Brand

Customize the kiosk screen with your colors, logo, and welcome copy.
Choose from touch screens, tablet kiosks, and floor-standing units.
Check in by QR scan or facial recognition at the kiosk.
Trigger badge printing automatically the moment check-in completes.

Check-in Analytics

Get Real-Time Attendance Data within the Check-In App

Track each event check-in with QR code or facial recognition.
Analyze user behavior and understand where your audience spent the most time with session check-ins.
Track the total number of badges printed at the event.

Track Every Booth Visit and Session Without a Scanner

vFairs RFID and BLE smart badges log attendee movement across the venue automatically. No scanning gun, no app to open, no tap to register. Attendees walk in wearing a badge and the platform handles the rest.

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Let Attendees Check-In Securely With a Face Scan

AI facial recognition matches the attendee’s face to their registration photo at the kiosk or staffed desk. Attendees skip the QR code, the printed ticket, and the badge fumble at peak arrival.

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Where vFairs Makes a Difference

The Challenge:

Event Check-ins Are Slow and Frustrating

Event check-ins are slow and frustrating without the right tools, causing long wait times and a poor first impression.

Without an efficient check-in process, attendees can’t:

Check-in quickly
Get their badges instantly
Enjoy a smooth entry experience

The Solution:

Tools That Streamline Check-in & Attendance

Make your event smoother with tools that streamline check-ins and enhance attendee experience.

With our app, attendees can:

Enjoy quick self-check-in via QR codes
Get instant event updates and personalized schedules
Experience hassle-free entry with on-demand badge printing

What Sets vFairs Apart?

Your all-in-one event management solution, built for events of any size.

Automate The Attendee Journey, From Event Site To Check-In

Run your full event flow on one platform – landing page, registration, check-in & reporting – instead of three vendors stitched together.

Transparent Pricing, From Software-Only to Full Hardware

Run the check-in app on your team’s tablets, or scale up to vFairs-supplied kiosks, scanners, and badge printers. Dial up or down to match your event and budget.

Hands-On Support From a Dedicated Project Manager

vFairs provides you with a dedicated project manager who helps you setup your check-in journey and is always available to provide a helping hand.

What Our Customers Are Saying

“I found vfairs to be wonderful. The line moved swiftly. Everything was easy to function. The searches were great and the QR code scans were wonderful, and everybody got through wonderfully. I love it.“

Crash

NCECA Staff

The on-site candidates were mind-blown with the vFairs badge printer. The badges were color-coded and personalized for different candidates, making it easier for school reps to identify them.

Jose Covarrubias
Recruitment Support Technician at TCOE

Our experience with vFairs has been amazing. In the past, we have had 10-15 staff members manually printing out badges. vFairs has taken a lot of pressure off our staff and attendees love the ease of access, and the super efficient and fast badge printing.

Shavon Martin
Senior Manager at California Collaborative for Education Excellence

We wanted to enhance our event experience and vFairs completely blew it away. Everything was phenomenal, from people checking in to using the app for seeing the agenda during the conference.

Wouter Lassauw
Marketing Director at Aviagen

I got my badge printed within a couple of minutes. It was harmless, took no time at all, I left happy.

John DeLuca
Business Development Team Lead at Learn Different

Frequently Asked Questions

How does the event check-in and badge printing software work?

Our badge printing and event check in software streamlines the registration process by allowing attendees to check in seamlessly and receive personalized badges on-site, ensuring a smooth start to your event.

What is included in my vFairs hardware rental for event badge printing solutions?

Our hardware rental includes conference badge printers, kiosks, scanners, laptops, internet routers, tablets, and smartphones with event check-in software to ensure a seamless check-in experience for your event attendees.

How to make custom event badges?

Creating a custom badge is easy with our event badge printing software. Simply upload your logo, choose your design elements, and add attendee information to create a personalized badge that reflects your event's branding.

What are event badges made of?

Event badges are typically made of durable materials such as PVC or plastic, ensuring they withstand the rigors of event attendance.

Let's End the Long Check-In Lines

Book a 30-minute demo and see how vFairs gets attendees through the door faster with smart badge check-in, facial recognition, mobile check-in, QR scanning, and self-serve kiosks.

Book a Demo