5 Ways to make your event inclusive with event tech

Consider walking into a room where you feel like you don’t quite belong, maybe due to language, culture, or just a different vibe.
Now imagine that’s your event.
Every attendee is unique, bringing their own needs, experiences, and interests. They are individuals who have a shared interest (i.e., your event) but how they choose to pursue this interest varies.

Think about Maria, who wonders if the event tech will accommodate her partial sight, or Ahmed, who’s hoping presentations aren’t all in a language he struggles with. And Emily? She’s an introvert who’d rather skip the forced networking.

As the event organizer, you can transform that “Do I belong here?” feeling into “Wow, I’m exactly where I should be.”

Inclusivity isn’t a box to check, it’s the big welcome mat that says, “Everyone’s welcome.” And after months of planning, it’s your way of ensuring everyone feels right at home. If you use the right event technology, you’ll accomplish this without much hassle.

So, how does inclusivity look in practice? Let’s unpack that.

Break Language Barrier

Your event shouldn’t be limited to just one language, especially if your audience speaks multiple. Event technology platforms with multilingual support do exactly that. They offer support across multiple touchpoints – from registration pages to live session translations and close captioning. Attendees are able to navigate your event, engage with content, and feel part of the conversation, no translation app required.

Offers Scheduling in Local Timezone

For global events, timezone compatibility isn’t a luxury; it’s essential. Event platforms with timezone compatibility keep it simple. Attendees can see the sessions and other activities’ timing in their timezone. By automatically adjusting schedules to fit each user’s location, attendees can access content without mental gymnastics.

Whether they are located in London or Tokyo, this level of flexibility allows them to plan for the event without getting confused about when to join or worse, missing out on important sessions.

Don’t Treat Accessibility As An Afterthought

Inclusivity means meeting every attendee’s needs, including those with disabilities. If you’re hosting a virtual event, choose event tech that is WCAG, ADA, or AODA compliant.
vFairs, for instance, provides accessibility features including screen reader compatibility, captioning, color contrast adjustments, and more.

It’s like having ramps and braille on a virtual stage. With accessibility built into your event, every attendee can enjoy a complete, uninterrupted experience, no barriers.
Of course, if your event is in-person, a ramp for wheelchair accessibility is a no-brainer.

Prioritize Representation

Diverse representation goes beyond the basics. It’s about creating a visual space that’s as varied as the people attending.
Think custom avatars, flexible profiles, and digital backgrounds. By giving attendees tools to visually represent themselves, your event becomes a hub of diverse identities and a powerful way for attendees to feel seen, valued, and truly present.

Provide An Inclusive Menu

Food preferences and restrictions are part of the attendee experience. With tech that allows capturing information about food allergies and dietary restrictions, dietary preferences become a breeze to manage. This means kosher, vegan, gluten-free, and other alternatives aren’t just available; they’re planned, labeled, and waiting. Simple adjustments like these make a huge impact, showing that every need and preference matters.

Your tech should break down barriers and ensure no one is left behind. When you prioritize inclusivity at your event, you increase your chances of winning true fans and set a foundation for a genuine community.

Remember: You can’t build a community if your event tech doesn’t have inclusivity in its DNA.

Do you want to create barrier-free events? Explore our inclusive event platform with a personalized demo.