For Information Technology

Run Your User Conference & Field Events on One Platform

From in-person conferences and trade shows to hybrid summits and virtual career fairs, vFairs gives your team one platform to plan, execute, and measure every tech event you run.

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Recognized by Gartner & G2. Trusted By Top Organizations.

One Platform for Every Event on Your Tech Calendar

Tech teams run more event types than almost any other industry. vFairs handles them all without switching tools between each one.

Get Attendees Registered in Minutes, Not Days


  • Build a branded event landing page with your agenda, speakers, and sponsor details all in one place.

  • Create custom registration forms with conditional fields for different attendee types: customers, partners, press, and staff.

  • Collect payments through Stripe or PayPal and issue automated confirmation emails right away.

  • Add promo codes, group registration, and multiple ticket tiers without needing a developer.

Check In Hundreds of Attendees Without a Queue


  • Self-serve kiosks and QR scanning let attendees check themselves in without staff intervention.

  • Facial recognition speeds up high-volume entry at large conferences and trade shows.

  • Badges print on demand the moment an attendee checks in. No pre-printing, no sorting, no courier.

  • Session-level scanning tracks who attended which talks, giving you precise engagement data.

Run Multi-Track Agendas Without Losing Control of the Schedule


  • Host parallel sessions across rooms or virtual spaces with capacity controls per session.

  • Give speakers a self-service portal to submit bios, abstracts, and slide decks on their own schedule.

  • Run sessions live, semi-live, or fully on-demand. Recordings are available to attendees after the event.

  • Live Q&A, audience polling, and post-session surveys are all built in, with no third-party tool required.

Give Every Attendee an App They’ll Open More Than Once


  • A fully branded iOS and Android app with the agenda, floor maps, speaker profiles, and networking built in.

  • Attendees scan QR codes to exchange contact details in seconds, no business cards needed.

  • Add a scavenger hunt, leaderboard, or trivia quiz to keep tech attendees engaged throughout the day.

  • Push notifications let you send real-time updates, session reminders, and last-minute changes instantly.

Help Attendees Make the Connections They Came For


  • Smart matchmaking surfaces the most relevant connections for each attendee based on their profile and interests.

  • A structured meeting scheduler lets attendees book 1:1 time in advance, so no opportunity gets missed on the day.

  • Group video calls and roundtable discussions give attendees focused spaces for deeper conversations.

  • Attendees can save resources to a virtual swag bag and revisit them after the event ends.

Scan Leads at Someone Else’s Show & Keep Them


  • Your reps use the vFairs lead capture app to scan badges at any trade show or conference, add conversation notes on the spot, and own their leads privately.

  • No shared list or lost leads when a rep leaves the booth. Every contact is tied to the person who captured it.

  • Push every scan directly into Salesforce, HubSpot, or Marketo so your team can follow up the same day the show closes.

  • The app runs on standard iOS and Android devices. Your reps don’t need dedicated hardware or a vFairs event to use it.

Get the Event Data That Helps You Run the Next One Better


  • Real-time dashboards show session attendance, booth traffic, and app engagement as the event happens.

  • Exhibitors use the lead capture app to scan badges and log notes at their booths during the event.

  • Post-event reports break down engagement by session, attendee type, and activity so you know what worked.

  • Push registrations and session scans into Salesforce, HubSpot, or Marketo as they happen.

A Named Project Manager on Your Team for Every Event


  • Every event gets a dedicated project manager who handles setup, configuration, and event-day troubleshooting.

  • Your PM is available throughout the event lifecycle: pre-event setup, live support during the event, and post-event reporting.

  • A vFairs representative can be onsite to manage the check-in tech in person on event day.

Every Tech Event Format, Covered Without Switching Platforms

From your flagship in-person conference to a virtual webinar series, vFairs adapts to the event type without you having to change tools.

Tech Conferences

Multi-day, multi-track events with keynotes, breakouts, and in-person, hybrid, or virtual attendance options.

Customer Conferences

A flagship onsite event where your customers connect with your team, explore product roadmap, and network.

Webinars & Virtual Sessions

Live, semi-live, and on-demand sessions with Q&A, polling, and post-event recording access for registered attendees.

Trade Shows and Exhibitions

Branded exhibitor booths, lead capture for booth staff, and real-time floor traffic reporting for organizers.

Tech Career Fairs

Help tech firms hire global talent with structured networking, virtual booths, and recruiter tools built in.

Summits and Workshops

Invite-only and public gatherings for knowledge sharing, hands-on sessions, and expert panels.

Internal and Sales Kickoff Events

Virtual or hybrid internal events with session tracking, role-based access, and post-event reports for leadership.

What Tech and Enterprise Teams Say About vFairs

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“Badge printing was so smooth and it was very fast and it cut down our conference check-in time significantly. Huge thanks again to vFairs team for making our event so successful and our attendees and our exhibitors and our staff so happy.“

Jessica Caley
Jessica Caley
Project lead at VLCM
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We have had the pleasure of working with vFairs for our annual conference for the past 3 years. This year, the conference was onsite. The vFairs mobile app was fantastic. It was easy to use and it was a smooth transition from the virtual world to the in-person event.

Suzanna Emmanuel
Suzanna Emmanuel
Finance Specialist at NJPN
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We’ve always heard positive feedback from attendees and our partners. We wouldn’t continue with vFairs if we didn’t. We have colleagues who participate in the resource fair year after year. This longevity is a testament that they are having a good experience with the vFairs platform.

Anitra M
Anitra M
Assistant Dean for Access and Recruitment at Cornell University

Our Customers Success

See how our customers from different industries have achieved event success through vFairs.

Airbus’ Journey from Fragmented Tools to Seamless Events with vFairs

Airbus’ Journey from Fragmented Tools to Seamless Events with vFairs

Challenges Fragmented Event Technology Before vFairs, Airbus was using various tools for different parts of their event management. They had one too
How a Telecom Giant Delivered a High-Impact Sales Summit for 2,000+ Attendees & 70+ Sponsors

How a Telecom Giant Delivered a High-Impact Sales Summit for 2,000+ Attendees & 70+ Sponsors

Challenges Capturing Relevant Information from Each Stakeholder For all the employees flying to Vancouver, the company had to manage their flights a
Mitel User Group 6th Annual Virtual Event Showcases Mitel’s Products & Services

Mitel User Group 6th Annual Virtual Event Showcases Mitel’s Products & Services

The Challenges While the Mitel User Group had a successful virtual event, there were still challenges that they had to overcome. Here are some of the
Trend Micro's CLOUDSEC Conference Triples Attendees

Trend Micro’s CLOUDSEC Conference Triples Attendees

How do you host a seamless virtual event for technology professionals for the first time? How do you create a user-friendly experience for multiple pe
How Faith Technologies Boosted Employer Branding with a vFairs-Powered Virtual Career Fair

How Faith Technologies Boosted Employer Branding with a vFairs-Powered Virtual Career Fair

Faith Technologies is a national leader in electrical planning, engineering, design, and installation with locations operating in nine states of the U
See All Case Studies

Frequently Asked Questions

Can vFairs handle a multi-day, multi-track tech conference with thousands of attendees?

Yes. vFairs is built for large-scale, complex events. You can run multiple parallel sessions with individual capacity controls, assign different access passes to different attendee tiers, and manage check-in across multiple entry points simultaneously. Your dedicated project manager helps you configure the setup for your specific event structure.

Does vFairs support both in-person and virtual attendance at the same event?

Yes. vFairs supports in-person, virtual, and hybrid events on the same platform. For a hybrid conference, in-person attendees use the mobile app and onsite check-in while virtual attendees join sessions through the virtual event platform. Both audiences can participate in networking, Q&A, and content sharing.

What does the lead capture app do for exhibitors at trade shows?

Exhibitors use the vFairs lead capture app to scan attendee badges at their booths, add notes to each contact, and export their leads after the event. Each exhibitor's leads are private to their booth, so there's no shared list. The app works on standard mobile devices, so exhibitors don't need dedicated hardware.

How does vFairs handle event security and data compliance?

vFairs is ISO 27001 certified, SOC 2 compliant, and GDPR and CCPA compliant. Attendee data is protected at rest and in transit. The platform also meets WCAG and VPAT accessibility standards. For events with specific security requirements, the vFairs team can walk you through the available configuration options.

What support does vFairs provide during the event itself?

Every event includes a named project manager who is available throughout the event lifecycle: pre-event setup, live on event day, and post-event for reporting. For in-person events, a vFairs representative can be physically present to manage the onsite technology. Support is not an add-on; it's included.

Ready to Plan Your Next Event?