Check-In & Tracking Methods
Why Not Just Use What You Already Have?
It's a fair question. Here's how the alternatives stack up.
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Criteria
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QR Code
Scanning
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App-Based
Tracking
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Manuel
Enregistrement
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vFairs Smart Badge
The only solution combining both technologies
= Complete coverage |
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BLE
Bluetooth Low Energy
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RFID
Radio Frequency ID
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Requires attendee action
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Oui
Badge must be presented
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Oui
App must be downloaded and open
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Oui
Attendee must approach staff
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Non
Fully passive — detected automatically within range
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Minimal
Must pass within scan range of reader
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Lead capture
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Only when scanned
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Limité
App-dependent
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Aucun
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Automatic
Continuous proximity-based capture
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On tap/scan
Captured at reader touchpoints
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Session attendance
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Manual scan at door required
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Opt-in only
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Staff-dependent, error-prone
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Passive
Automatic room detection, no staff needed
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Gate-based
Logged when badge passes fixed RFID reader
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Heatmaps & crowd flow
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Not possible
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Approximate
Phone GPS only
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Not possible
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Real-time
Venue-accurate location & density mapping
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Zone-level
Checkpoint-based flow, no continuous tracking
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Data completeness
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vFairs Smart Badges are the only option that works continuously, passively, and without asking anything of your attendees or exhibitors.
"La plateforme permet aux sponsors et aux délégués d'interagir et d'avoir une conversation virtuelle intime autant que possible avec l'événement virtuel".
Samir O
- Directeur général
"100% des participants ont indiqué qu'ils avaient pu développer de nouvelles opportunités de revenus grâce à leur participation à notre conférence en ligne, ce qui était notre premier objectif.
Sydni C
- CEO
"La possibilité de personnaliser chaque espace virtuel et de le rendre conforme à la marque a vraiment fait la différence pour nos participants. L'équipe de conception est tout simplement extraordinaire pour créer tout ce dont vous avez besoin.
Hanna Lindstrom
- Directeur
Leurs excellentes compétences en matière de service à la clientèle ont été mises à profit pour aider mon équipe à utiliser la plateforme virtuelle fournie par vFairs. Nous avons utilisé la plateforme vFairs à d'innombrables reprises et, comme toujours, l'équipe vFairs se surpasse.
Roslyn Y.
- Président et fondateur
Visite guidée des produits vFairs
Expérience d'une démonstration de produit en direct
Démonstration de tous les produits vFairs - Transformer l'industrie de l'événementiel grâce à des solutions intuitives
Plate-forme d'événements virtuels
Démarrer la visite guidée des produits
Plateforme Backend
Démarrer la visite guidée des produits
Inscription et billetterie
Démarrer la visite guidée des produits
Application mobile pour les événements
Démarrer la visite guidée des produits
Application d'impression de badges
Démarrer la visite guidée des produits
Application de capture de prospects
Démarrer la visite guidée des produitsQuestions fréquemment posées
What is an RFID Smart Badge and how does it differ from a regular event badge?
vFairs RFID Smart Badges are physical event badges embedded with an RFID chip and Bluetooth Low Energy (BLE) beacon technology. Unlike traditional paper or QR-code badges, they enable passive, real-time tracking of attendees across your event venue without requiring any action from the attendee. Every movement, booth visit, and session attendance is captured automatically.
Do attendees need to do anything to make the badge work?
Nothing at all. Attendees simply wear their badge on a lanyard as they would at any event. The badge communicates passively with beacon receivers installed throughout the venue — no scanning, no app, no tapping required.
How are exhibitor leads captured?
Every attendee who spends meaningful time at an exhibitor’s booth is automatically logged by the system. Exhibitors receive a list of qualified leads ranked by dwell time, tied directly to real, named attendees from your vFairs registration data. No scanning guns or manual badge exchanges needed.
What infrastructure is required to run RFID Smart Badges?
A network of fixed BLE beacon receivers needs to be installed at key venue touchpoints - hall entrances, session rooms, exhibitor booths, and networking zones. This infrastructure is provided and managed by vFairs’ partner VenuIQ as part of the deployment package. Our team handles the full setup.
Is attendee tracking compliant with GDPR and privacy regulations?
Yes. Attendees are informed about badge tracking at registration as part of your event’s data collection consent process. All tracking data is tied to event profiles that attendees have already created. No personally identifiable information (PII) is transmitted over the air, and data is handled in accordance with GDPR and relevant privacy regulations.
What’s the minimum event size for RFID Smart Badges?
RFID Smart Badges are designed for mid-to-large scale in-person events. Speak with your vFairs account manager to determine whether your event is a good fit based on attendee volume, venue layout, and event objectives.
Does the badge data integrate with my existing vFairs dashboard?
Yes, fully. All RFID badge data flows directly into the vFairs event intelligence dashboard, alongside your existing registration, session, and engagement data. Every signal is tied to a real named attendee, giving you one unified view of your entire event.
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