Healthcare Event Software

Run Every Healthcare Event on One Platform with a Dedicated Team

One platform to power your next conference or symposium, from registration and badge printing to the event app and post-event reporting. With a dedicated project manager supporting your team from start to finish.

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Recognized by Gartner & G2. Trusted By Top Organizations.

Built for Engaging and Cutting-Edge Healthcare Events

Healthcare event teams juggle complex logistics, strict compliance requirements, and attendees who have very little time to spare. vFairs handles the platform so your team can focus on running a great event.

Set Up Registration for Every Attendee Type You Manage

  • Set up separate flows for physicians, nurses, students, and exhibitors, each with their own pricing and access.
  • Import your existing attendee list from a CSV, HR system, or membership database in minutes.
  • Build a branded landing page with the agenda, speakers, and accreditation details attendees need before registering.
  • Run targeted email campaigns with your institution’s branding, not a generic platform template.

Check In at Scale Without Slowing Anyone Down

  • QR scanning, facial recognition, and self-serve kiosks keep check-in moving at any event size.
  • Badges print on demand at check-in, so walk-ins move through as fast as pre-registered attendees.
  • Role-based badge designs distinguish physicians, nurses, researchers, and staff at a glance.
  • Session scanning records exactly who attended which sessions and for how long, ready for CME reporting.

Track CME Credits and Issue Certificates Automatically

  • Attendance is logged automatically by QR scanning so credit hours accumulate without sign-in sheets.
  • Certificates issue automatically once an attendee meets the required hours or completes the assessment.
  • Run live Q&A and polls in any session, then send the evaluation survey the moment it ends.
  • Recorded sessions are available on-demand so clinicians can watch and claim credit after the event.
  • Multi-track schedules with capacity controls give attendees personalized agendas through the mobile app.

Manage Abstract Submissions and Poster Sessions in One Place

  • Presenters submit abstracts and bios through a self-service portal so you can track completion without chasing anyone.
  • Assign reviewers in bulk, run blind scoring, and lock deadlines across all research tracks from one backend.
  • Host digital poster halls where researchers present their work to attendees in dedicated gallery spaces.
  • Present accepted papers in live sessions and let attendees download, ask questions, and connect with authors.

Connect Clinicians, Researchers, and Industry Leaders with Networking Tools

  • AI matchmaking surfaces the most relevant connections for each attendee based on specialty and research interest.
  • Attendees book 1:1 appointments with colleagues, exhibitors, or sponsors through the built-in meeting scheduler.
  • Networking lounges, roundtable discussions, and group video calls give attendees multiple ways to connect.
  • Contact cards are shared via QR scan, giving both parties a digital record of the connection.

Extend Your Event’s Reach with Hybrid and Virtual Options

  • Run hybrid medical conferences where in-person and remote attendees join sessions, Q&A, and networking simultaneously without separate workflows.
  • Deliver virtual CME programs to clinicians who can’t attend in person, with the same session tracking and certificate issuance as your live events.
  • Host virtual healthcare career fairs with employer booths, 1:1 meeting scheduling, and resume search built in.
  • Multi-language support lets international medical congresses reach clinicians and researchers across borders without a separate platform.

Give Every Stakeholder the Data They Need Without Building Reports for Each One

  • Real-time dashboards show registrations, check-ins, and session attendance as the event runs.
  • Post-event reports break down performance by session and attendee type for every department and sponsor.
  • CME completion reports show attendance, assessment results, and certificates per attendee for your accreditation body.
  • Give department heads and sponsors self-serve dashboard access so they never have to ask your team for a report.
  • Push registration and attendance data into Salesforce, HubSpot, or your CRM as events run.

Run Every Event with a Named Project Manager Behind It

  • Every event gets a dedicated PM who handles setup, configuration, and event-day troubleshooting end to end.
  • Your PM is the same person from the first planning call through the post-event report.
  • For in-person events, a vFairs rep can be on the ground so your clinical staff stay focused on the day.
  • Every plan includes the project manager and event-day support at no extra cost.

Every Healthcare Event Format on One Platform

From flagship medical conferences and CME programs to internal town halls and virtual benefits fairs, vFairs handles in-person, hybrid, and virtual formats without switching tools.

Medical Conferences and Congresses

Multi-track in-person and hybrid conferences for healthcare professionals, with CME credit tracking, abstract management, and poster sessions built in.

Research Symposia and Seminars

Academic and clinical research events with abstract submission, blind peer review, digital poster halls, and structured presenter workflows.

Healthcare Career Fairs

In-person and virtual hiring events connecting healthcare employers with physicians, nurses, and allied health professionals using recruiter tools and 1:1 scheduling.

Benefits Fairs and Open Enrollment

In-person, hybrid, and virtual events where employees explore provider booths, ask benefits questions, and complete enrollment without a physical fair or printed brochure.

Town Halls and Internal Events

In-person, hybrid, or virtual town halls for hospital systems and health networks, reaching thousands of employees across multiple sites simultaneously.

Workshops and Clinical Training

Hands-on in-person sessions and virtual training programs with session attendance tracking, CE credit logging, and certificate delivery after the event.

What Healthcare Event Teams Say About vFairs

g2-7

"vFairs is highly customizable and easy to expand, with responsive, helpful support that helped us navigate configuration and build an event aligned with our needs."

Madeline
Madeline
Manager, Learning & Development Talent/HR at CSL
g2-7

"Our vFairs experience for our Implementation Science Symposium was well coordinated and supportive."

Kathleen Russell Babin
Kathleen Russell Babin
Vice President Professional Practice at Inova Health
g2-7

"vFairs made our hybrid & virtual events easy to manage and navigate, with extensive customization and exceptional support from start to finish."

Emily Harding
Emily Harding
Project Coordinator at AMA

Our Customers Success

See how our customers from different industries have achieved event success through vFairs.

How North Dakota HHS Hit Record Attendance With Its Hybrid Conference on vFairs

How North Dakota HHS Hit Record Attendance With Its Hybrid Conference on vFairs

The Challenges Logistics Eating Into Planning Time Running a multi-track conference means handling registration, payment, speaker coordination, and

The Second Annual Hillrom Virtual Benefits Fair Maximizes Employee Engagement

The Second Annual Hillrom Virtual Benefits Fair Maximizes Employee Engagement

Challenges Reaching a Workforce Spread Across 9 Locations Before vFairs, informing employees about benefits meant traveling to 9 different locations
ReSound’s First Global Virtual Conference Attracts Almost 10,000 Attendees

ReSound’s First Global Virtual Conference Attracts Almost 10,000 Attendees

The Challenges ReSound had never hosted a virtual event. In past years, they would host a product launch in-person, gathering all their attendees in

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Frequently Asked Questions

Can vFairs track CME and CE credit hours and issue certificates automatically?

Yes. Session-level QR scanning records each attendee's presence and time in each session. Once an attendee completes the required hours or passes the post-session assessment, certificates are issued automatically. Post-event reports show completion rates by session, attendee type, and specialty for your accreditation body documentation.

Does vFairs support abstract submission and poster sessions for research conferences?

Yes. vFairs includes a full abstract management workflow: self-service submission portals for presenters, bulk reviewer assignment, blind and double-blind scoring, and deadline controls. Digital poster halls let researchers display their work to conference attendees in dedicated virtual or in-person gallery spaces, with the ability to download papers and connect with authors directly.

How does vFairs handle large virtual town halls for hospital systems with thousands of employees?

vFairs runs virtual town halls for audiences ranging from a few hundred to tens of thousands of attendees. The platform does not require per-user licenses, so every employee in your organization can join without you needing to provision individual accounts. Live Q&A, polling, gamification, and session recordings give remote participants a more engaging experience than a standard Teams or Zoom link.

Can vFairs support virtual benefits fairs and open enrollment events?

Yes. vFairs has a dedicated virtual benefits fair solution where employees browse provider and benefit plan booths, ask questions via live chat, book 1:1 appointments with benefits representatives, and access enrollment information all in one place. The event can run during a defined open enrollment window, with access controls that limit entry to your employee population.

What security and compliance certifications does vFairs hold?

vFairs is ISO 27001 certified, SOC 2 Type II audited, and compliant with GDPR, CCPA, and WCAG/VPAT accessibility standards. If your organization requires a Business Associate Agreement (BAA) or has specific HIPAA documentation requirements, speak with your vFairs account representative during the evaluation process to confirm what is available.

Ready to Plan Your Next Event?