Pharma and Life Sciences Event Software

Run Every Life Sciences Event on One Platform with a Dedicated Team

One platform to power your next medical conference or congress, from registration and badge printing to the event app and post-event reporting. With a dedicated project manager supporting your team from start to finish.

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Built for the Complexity of Life Sciences Events

Medical conferences and congresses, investigator meetings, advisory boards, product launches, and internal sales training all have different requirements. vFairs handles each format without making your team learn a new tool for each one.

Set Up Registration for Every Attendee Type You Manage

  • Create separate registration flows for healthcare professionals (HCPs), internal sales teams, speakers, sponsors, and media, each with their own access level and confirmation.
  • Build a branded event landing page with the agenda, speaker credentials, and accreditation details that HCPs need before they commit to attending.
  • Import your existing attendee list from a CSV, your CRM, or your membership database so staff and known HCPs don’t need to re-register from scratch.
  • Run targeted email campaigns with your company or brand’s identity, not a generic platform template.

Check In Delegates Quickly and Accurately at Every Medical Event

  • QR scanning, facial recognition, and self-serve kiosks handle check-in at scale so your onsite team isn’t the bottleneck when 2,000 delegates arrive in the same hour.
  • Badges print on demand at check-in, so walk-ins and last-minute delegates move through as smoothly as pre-registered attendees.
  • Role-based badge designs distinguish HCPs, internal staff, speakers, sponsors, and press at a glance.
  • Session-level scanning records attendance per delegate, giving you the data you need for accreditation reporting and post-event audit trails.

Track Medical Education Credits and Issue Certificates Automatically

  • Session attendance is logged by QR scanning so CME and CPD credit hours accumulate without manual sign-in sheets or post-event reconciliation.
  • Issue one cumulative certificate per delegate once they complete the required hours or pass the post-session assessment.
  • Recorded sessions are available on-demand after the event so delegates who missed a live session can still complete their credits within your access window.
  • Post-event accreditation reports show attendance, assessment results, and certificate issuance per delegate for your accreditation body documentation.

Manage Multi-Track Conferences and Investigator Meetings Without Losing Control

  • Speakers and presenters submit abstracts, bios, and materials through a self-service portal so you can track completion without chasing anyone by email.
  • Run parallel sessions across rooms with capacity controls and give delegates personalized schedules through the mobile app.
  • Live Q&A, audience polling, and post-session surveys run in any session format, with results captured and exportable immediately after.
  • Host digital poster sessions where researchers present their work to conference delegates in dedicated in-person or virtual gallery spaces.

Build Meaningful Connections Between HCPs, Key Opinion Leaders, and Your Teams

  • AI matchmaking connects delegates based on specialty, therapeutic area, and research interest before the event opens.
  • Delegates and internal teams book confirmed 1:1 appointments through the built-in meeting scheduler before the event, so the highest-value conversations are planned, not left to chance.
  • Advisory board meetings and roundtable discussions run in dedicated networking spaces with structured agendas and participant controls.
  • Contact cards are shared via QR scan, giving both parties a digital record of each connection.

Extend Your Pharma Conference Reach with Hybrid and Virtual Options

  • Run hybrid medical conferences and congresses where in-person and remote delegates join sessions, Q&A, and networking simultaneously without separate event builds.
  • Deliver virtual medical education programs to HCPs who can’t attend in person, with the same CME tracking and certificate issuance as your live events.
  • Multi-language support lets international conferences, congresses, and investigator meetings reach delegates and researchers across borders without a separate platform.
  • Post-event session recordings and content remain accessible to delegates within your defined window so they can revisit presentations and complete credits after the event closes.

Run Every Event with a Named Project Manager Behind It

  • Every event gets a dedicated project manager who handles setup, configuration, and event-day troubleshooting from the first planning call through the post-event report.
  • Your PM is the same person throughout: pre-event for setup, live on event day for real-time support, and post-event for reporting and follow-up.
  • For in-person conferences and congresses, a vFairs representative can be on the ground to manage check-in technology so your team stays focused on the delegates.
  • Every plan includes the project manager and event-day support at no extra cost.

Every Life Sciences Event Format on One Platform

From flagship medical conferences and congresses to internal sales training, vFairs handles in-person, hybrid, and virtual formats without switching tools between them.

Medical Conferences and Congresses

Large in-person and hybrid events with multi-track sessions, abstract management, poster halls, CME tracking, and delegate networking tools.

Investigator Meetings

Clinical trial investigator meetings with role-based access, structured agendas, session recording, and post-event reporting for trial sponsors.

Advisory Board Meetings

Invite-only in-person and virtual advisory boards with controlled access, structured roundtables, and 1:1 scheduling for KOLs.

Medical Education Events

CME and CPD programs with session attendance tracking, automatic certificate issuance, and on-demand access for delegates who can’t attend live.

Product Launch Events

In-person and hybrid HCP-facing launches with branded environments, live sessions, networking, and engagement data captured throughout.

Patient Advocacy Events

In-person and virtual events for patient communities with accessible registration, multilingual session support, and post-event content access.

What Life Sciences Event Teams Say About vFairs

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"We pushed the vFairs platform to its limits and beyond and vFairs are always keen to help us find a good solution! Ahmed also was a great help in terms of helping take some tasks off my plate, something that I will be forever grateful for"

Claire Nicholson
Claire Nicholson
Social Media Program Manager at Minnac Life Sciences
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"The vFairs team was very helpful throughout the entire event planning process. They were always quick to respond to any queries and would also provide a solution to any problem. vFairs powerful platform allows to create and easily manage great webinars."

Nikolas Kondic
Nikolas Kondic
Senior Marketing Specialist at Nestle Purina
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The process was simple and the project manager was always available and helpful when it came to setting up the event.

Josh Jezard
Josh Jezard
Employer Brand and Attraction Manager

Our Customers Success

See how our customers from different industries have achieved event success through vFairs.

How North Dakota HHS Hit Record Attendance With Its Hybrid Conference on vFairs

How North Dakota HHS Hit Record Attendance With Its Hybrid Conference on vFairs

The Challenges Logistics Eating Into Planning Time Running a multi-track conference means handling registration, payment, speaker coordination, and

The Second Annual Hillrom Virtual Benefits Fair Maximizes Employee Engagement

The Second Annual Hillrom Virtual Benefits Fair Maximizes Employee Engagement

Challenges Reaching a Workforce Spread Across 9 Locations Before vFairs, informing employees about benefits meant traveling to 9 different locations
SAPHNA Connects 200+ Members Through a Virtual Conference

SAPHNA Connects 200+ Members Through a Virtual Conference

The Challenges SAPHNA wanted to bring together school nurses from all across the UK. Releasing staff for physical events involved added expenses and

ReSound’s First Global Virtual Conference Attracts Almost 10,000 Attendees

ReSound’s First Global Virtual Conference Attracts Almost 10,000 Attendees

The Challenges ReSound had never hosted a virtual event. In past years, they would host a product launch in-person, gathering all their attendees in

Vets Now Virtual Congress Attracts Attendees and Speakers from 37 Countries

Vets Now Virtual Congress Attracts Attendees and Speakers from 37 Countries

ECC UK Congress aims to bring together staff members who are vets and vet nurses. This congress is focused on giving them continued professional devel
See All Case Studies

Frequently Asked Questions

Can vFairs track CME and CPD credits and issue certificates automatically?

Yes. Session-level QR scanning records each delegate's presence and duration in every session. Once a delegate meets the required hours or passes the post-session assessment, one cumulative certificate is issued automatically. Post-event accreditation reports show completion rates by session and delegate type for your accreditation body documentation.

Does vFairs support abstract submission and poster sessions for medical conferences and congresses?

Yes. vFairs includes a full abstract management workflow: self-service submission portals for presenters, bulk reviewer assignment, blind and double-blind scoring, and deadline controls. Digital poster halls let researchers present their work to conference and congress delegates in dedicated in-person or virtual gallery spaces, with the ability to download papers and connect with authors directly.

Can vFairs handle both in-person and virtual delegates at the same event?

Yes. vFairs runs in-person, hybrid, and fully virtual events on the same platform. For a hybrid conference or congress, in-person delegates use the mobile app and onsite check-in while virtual delegates join live sessions, Q&A, and networking through a branded online environment. Both audiences participate simultaneously without a separate event build.

How does vFairs handle post-event content access for medical education programs?

Recorded sessions can be made available on-demand to delegates within your defined access window after the event closes. Delegates can revisit presentations, complete assessments, and claim credits. The access window is configurable, and content is removed or archived when the window ends. This is confirmed as a current capability.

What security and compliance certifications does vFairs hold for life sciences customers?

vFairs is ISO 27001 certified, SOC 2 Type II audited, and compliant with GDPR, CCPA, and WCAG/VPAT accessibility standards. vFairs integrates with Salesforce, HubSpot, and Marketo. If your organization has additional security questionnaires or vendor intake requirements, speak with your vFairs account representative during the evaluation process.

Ready to Plan Your Next Event?