Food & Beverage Event Software

Run every Food & Beverage Event on one platform with a dedicated team

Your vendors spend thousands on floor space. Your buyers fly in from across the region. vFairs gives everyone on that floor the tools to make the day count, and gives you the numbers to prove it did.

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Recognized by Gartner & G2. Trusted By Top Organizations.

Give Every Vendor a Show Worth Coming Back For

Food shows are expensive. Booth space, logistics, staffing, and travel add up fast, and leadership always wants to know what the return was. vFairs gives your team one platform to run every event format and the data to show what each one delivered.

Check In Thousands of Attendees Before Your First Session Even Starts

Attendees scan a QR code and their badge prints in seconds, no pre-printing or sorting required.
Self-serve kiosks free your team from the registration desk to manage the floor.
Custom badges show name, company, buyer tier, and a QR code for lead scanning.
Facial recognition speeds up entry at high-volume shows without a QR code lookup.

Get the Right Buyers and Suppliers Registered Before Doors Open

Build a branded landing page and registration forms with fields for buyer type, territory, and branch.
Set up separate flows for attendees, exhibitors, and sponsors, each with their own requirements and deadlines.
Send targeted email campaigns and automated reminders to keep registrants engaged before the event.
Collect payments through Stripe or PayPal with group registrations, promo codes, and refunds in one place.

Vendors Set Up Their Own Booth, Upload Their Products, and Start the Show Ready

Assign booth positions in the floor plan builder and give each vendor a branded space with product catalogs, SKU numbers, and live stock availability.
Buyers browse and kick off orders directly from the booth before moving to the next vendor.
Assign tasks and deadlines so all vendor content is complete and approved before show day.
Booth staff scan buyer badges to capture leads privately, with no shared exports across vendors.

Give Every Exhibitor the Tools to Capture and Own Their Leads

Booth staff scan badges to capture leads instantly and add notes on the spot.
Run a pre-scheduled appointment program so buyers and suppliers arrive with confirmed meeting slots.
Each exhibitor owns their leads privately so buyers aren’t contacted by every vendor after the event.
Post-event reports show each exhibitor exactly how many leads they captured and from which interactions.

Keep the Entire Show Floor Running from One App

A fully branded app puts the floor map, exhibitor list, and session schedule in every attendee’s hand on arrival.
QR scavenger hunts route buyers to specific booths, giving vendors guaranteed foot traffic throughout the day.
A live social media wall lets buyers share product discoveries, extending your show’s reach beyond the venue.
Push notifications direct buyers to featured booths, tastings, and last-minute program changes in real time.

Prove Your Show’s Worth with Metrics Your Leadership Wants

Real-time dashboards show booth visits, lead capture, and product inquiries as the event runs.
Post-event reports break down orders, leads, and booth engagement per vendor and attendee segment so every supplier sees commercial outcomes, not just traffic.
Push attendance and engagement data into Salesforce, HubSpot, or your CRM as the event runs.

Deploy the Same Show Format Across Every Region You Run

Manage every regional show instance from one central admin view, no matter how many OpCos you run.
Reuse registration, booth configuration, and email templates so each regional team starts from a working setup.
Regional teams see only their own event; central organizers see the full series in one view.
Aggregate attendance, orders, and leads across all regional shows to identify which markets perform best.

Enable Buyers to Find and Purchase Products on the Show Floor

The app floor map highlights sampling stations, featured products, and new SKU launches so buyers navigate with purpose.
Exhibitors attach tasting notes, certifications, and ingredient details to each product listing.
Buyers save products to a digital wishlist and access it after the show, no brochures required.
Push notifications announce tastings, sampling windows, and featured demos so buyers don’t miss launches across the floor.

Run Every Event with a Named Project Manager Behind It

Every event gets a dedicated PM who handles setup, vendor onboarding, and event-day troubleshooting end to end.
Your PM is available pre-event, live on the day, and post-event for reporting and follow-up.
Every plan includes the project manager and event-day support at no extra cost.

vFairs is rated 4.7/5 on G2

based on 1,758 verified reviews

Every Event Format Your F&B Team Runs

From flagship trade shows and distributor events to internal conferences and virtual buyer fairs, vFairs handles in-person, hybrid, and virtual formats on one platform.

Trade Shows and Expos

Large-scale in-person exhibitions with branded exhibitor booths, product catalogs, badge scanning, and real-time floor analytics for every vendor.

Distributor and Food Shows

In-person and hybrid events connecting buyers and suppliers, with product ordering, per-booth lead capture, and exhibitor portal management built in.

Industry Conferences and Summits

Multi-track conferences for food and beverage professionals with keynotes, breakout sessions, speaker management, and attendee networking tools.

International Trade Events

In-person and hybrid exhibitions connecting producers and buyers across regions, with virtual access for attendees who cannot travel to the show floor.

Sales Kickoffs and Internal Events

Annual sales meetings, distributor training days, and product briefings with session management, mobile app, and post-event reporting for leadership.

Product Launch Events

Branded in-person and virtual launches with demo content, audience engagement tools, and measurable buyer interest data captured during the event.

"It was our first experience with using vFairs as our registration and app provider. Overall, the onsite experience was tremendous and we don't have enough good things to say about them."

Sara Cahill

PFG New Jersey

"Honestly all the challenges we've thrown their way, they have handled so, so well and with great speed. They've been a great, great addition to our shows. We have been very pleased with the vFairs team."

Haley Quintana

PFG Atlanta

“vFairs helped JBS Foods connect with qualified candidates through an accessible virtual job fair, supporting recruitment for production and maintenance roles across Eastern Ontario.”

Hilary Sweet

JBS Foods

Our Customers Success

See how our customers from different industries have achieved event success through vFairs.

Harbor Wholesale beats sales records with a virtual trade show

Frequently Asked Questions

Can vFairs handle the full range of events a food and beverage company runs, not just trade shows?

Yes. vFairs is built for every event format: in-person trade shows and distributor events, hybrid conferences bridging onsite and online attendees, fully virtual buyer fairs, internal sales meetings and kickoffs, and product launch events. All formats run on the same platform so your team is not learning a new tool for each event type.

How does lead capture work for sales reps and exhibitors at trade shows?

Sales reps and booth staff use the vFairs lead capture app to scan attendee badges instantly. Notes are added on the spot to each contact record. Each exhibitor owns their own lead list privately, so attendees are not contacted by every vendor at the event. A post-event report shows each rep exactly how many contacts they made and what engagement they drove during the show.

Can exhibitors show product catalogs and take orders during the event?

Yes, for food shows and trade events. Exhibitors set up booths with product catalogs that include photos, SKU numbers, descriptions, and stock availability. Buyers can browse products and kick off orders directly from the booth during the show. Organizers and exhibitors can review order data in post-event reports.

Does vFairs support hybrid events where some attendees are in-person and others are joining virtually?

Yes. vFairs runs in-person, hybrid, and fully virtual events on the same platform. For a hybrid conference or trade event, in-person attendees use the mobile app and onsite check-in while virtual attendees access a 3D branded environment with exhibitor booths, live sessions, networking, and product content. Both audiences interact with exhibitors simultaneously.

What support does vFairs provide during the event itself?

Every event includes a dedicated project manager who is available throughout the event: pre-event for setup and vendor onboarding, live on event day for real-time support, and post-event for reporting. For in-person events, a vFairs representative can be physically on-site to manage the check-in technology. Every plan includes the project manager and event-day support at no extra cost.

MARKET & CAPTURE

EVENT APPS

PLAN & BUILD

INSIGHTS & ESSENTIALS

MANAGE

ENGAGE

ONSITE

VIRTUAL

IN-PERSON EVENT FORMATS

Hybrid event formats

Virtual event formats