For Nonprofits and Associations

Run Your Best Nonprofit Event Yet, With a Team That Does the Heavy Lifting

Run your annual conference, convention, or summit in person, hybrid, or online. A dedicated project manager builds it with you, and 24/7 support stays on through event day.

book A Demo

Enterprise Grade Trust

Recognized by Gartner & G2. Trusted By Top Organizations.

Gartner

Event Management Software Built for Nonprofits and Associations

Most nonprofit and association teams run one signature event a year: whether it's a conference, a convention, a summit, or a career fair. vFairs gives you everything to plan it, run it, and repeat it, whether your people gather in a room, on a screen, or both. And you never build it alone.

Check In Your Attendees in Seconds, Onsite


  • Move attendees through the door fast with QR code check-in on the vFairs mobile app.

  • Print professional name badges on site, each carrying the attendee’s QR code for session check-in, networking, and lead capture.

  • Track who attended which session with per-session check-in, so your attendance numbers hold up.

  • Add facial recognition check-in for your largest gatherings.

Open Registration in a Day, Not a Month


  • Launch a branded event website and a registration form your attendees can finish in minutes.

  • Collect exactly the information you need with custom fields, from dietary needs to member IDs to CEU tracking.

  • Sell tickets, offer member and early-bird rates, and collect donations through Stripe and PayPal.

  • Send confirmation emails, reminders, and calendar invites so more of your registrants turn up.

Give Your Audience Ways to Connect That They Will Use


  • Host live sessions and Q&A, with your Zoom webinars embedded right in the platform.

  • Let attendees meet in topic-based roundtables and one-to-one chat, on web or mobile.

  • Help people find each other with profile search and contact exchange, by badge scan onsite or a tap online.

  • Add live polls or a leaderboard when your audience wants them, and leave them off when they do not.

  • Keep it simple for audiences who are not tech-first, with a clean layout that works on any device.

Build It Once, Then Run It Again Next Year


  • Copy last year’s event and update it, instead of starting from a blank page.

  • Keep your branding, custom domain, and registration setup across every edition.

  • Welcome back returning attendees with a single import.

  • Manage every event you run from one organization dashboard.

Show Your Board and Funders What the Event Delivered


  • Pull registration, attendance, and session reports without wrestling with spreadsheets.

  • See engagement as clear charts and dashboards, not raw rows of data.

  • Watch real-time numbers during the event so you can adjust on the day.

  • Give sponsors and exhibitors the lead and booth reports they signed up for.

You Get a Named Project Manager on Every Event, on Every Plan


  • A dedicated project manager learns your event, your audience, and your brand, and works alongside you from kickoff to go-live.

  • Hand off the setup you would rather not touch. Your team focuses on content and review while we handle the build.

  • 24/7 support means someone is there when a question comes in the night before your event, not the next business day.

  • On event day you reach real people who already know your event, so a last-minute fix never turns into a scramble.

Works for Every Attendee, and With the Tools You Already Run


  • Meet accessibility standards with a VPAT-backed, screen-reader-friendly platform.

  • Keep Zoom for your sessions, and connect Salesforce, HubSpot, Stripe, and PayPal to the systems you rely on.

  • Import your attendee list from a spreadsheet and keep your data in one place.

  • Run in the language and time zone your audience expects.

Recruit Staff and Volunteers at Your Own Career Fair


  • Show open roles and volunteer programs in booths and exhibit halls.

  • Collect resumes and applications through custom registration forms.

  • Review candidates and hold audio or video interviews inside the platform.

  • Match the right people to the right roles with candidate search.

Every Kind of Event Nonprofits and Associations Run

From your flagship annual conference to a one-day volunteer drive, run it in person, hybrid, or online.

Conferences and Conventions

Bring members, speakers, and sponsors together for your signature event of the year.

Career and Job Fairs

Connect candidates with employers and recruit talent for your mission.

Education Summits and CEU Courses

Deliver sessions, track continuing education credits, and certify your attendees.

Awareness Seminars

Reach a wider audience and educate the public about your cause.

Volunteer Recruitment

Get people interested in your work and sign them up to help.

Fundraisers

Rally your community and collect donations for the cause.

Nonprofits and Associations Trust vFairs

g2-7

vFairs has been a key partner in the successful execution of many of our hybrid and virtual events which included live presentations, poster/commercial exhibits & networking. For the past 3 years they have offered innovation, technical and creative expertise an excellent customer service to us.

Mirriam Botros
Mirriam Botros
CEO at Wounds Canada
g2-7

We are a non-profit whose entire purpose for 25 years has been to produce live, in-person educational conferences for people living with diabetes. I absolutely love vFairs' ability to host simultaneous live and semi-live sessions.

Erik B.
Erik B.
Director of TCOYD Productions
g2-7

Our non-profit organization has hosted 2 conferences on the vFairs platform. We received individual attention from our project manager during setup and throughout the live event.

Margery S.
Margery S.
Board Of Directors, National Center for Homeopathy
g2-7

vFairs' career fair platform gave us the tools to run impactful recruitment events, strengthen candidate engagement, and continuously improve our hiring and outreach efforts

Edgar Alvarez
Edgar Alvarez
Recruitment Support Technician

Our Customers Success

See how our customers from different industries have achieved event success through vFairs.

The NUL Conference Increases their Attendee Count by 4x and Generates New Revenue Streams with vFairs

The NUL Conference Increases their Attendee Count by 4x and Generates New Revenue Streams with vFairs

The Challenges The National Urban League pivoted to hybrid events, and got immense success with vFairs. They wanted to continue the same, but improve
CNIB delivers an accessible virtual conference for the partially sighted & blind community across Canada

CNIB delivers an accessible virtual conference for the partially sighted & blind community across Canada

In February 2020, during the early stages of the pandemic, the team at the Canadian National Institute of the Blind (CNIB) was already debating whethe
ICTC Achieves 1100+ Engagements at Virtual Career Fair

ICTC Achieves 1100+ Engagements at Virtual Career Fair

The Challenges ICTC faced several challenges in organizing the virtual career fair: Connecting Employers with Pre-Arrival IEPs  One challenge was

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence

The Challenges Delivering an Engaging Hybrid Event This challenge meant creating an experience that catered to both physical attendees and those par
See All Case Studies

FAQs

What is the best event management software for nonprofits and associations?

vFairs is an all-in-one platform for nonprofit and association events, from annual conferences and conventions to career fairs, education summits, and fundraisers. You can run in person, hybrid, or online, and a dedicated project manager helps you set the whole thing up.

Can I run my event in person, online, or both?

Yes. vFairs supports in-person, hybrid, and virtual events on one platform, so you can change format from one year to the next without changing tools.

Do I get help setting up my event?

Every event on every plan comes with a named project manager who builds it with you, plus 24/7 support before and during the event. You are never left to figure it out alone.

Can I reuse my event setup next year?

Yes. Copy your event, update the details, and keep your branding, domain, and registration setup. Returning attendees can be brought back with a single import.

Does vFairs work for membership associations and CEU courses?

Yes. Associations use vFairs for annual conventions, member conferences, and continuing education programs, including CEU tracking and attendee certification.

Can I collect donations and registration fees?

Yes. Capture registration payments and donations through Stripe and PayPal, and offer member rates, early-bird pricing, and free tickets alongside paid ones.

Does vFairs offer pricing that works for nonprofits?

We offer flexible pricing and are happy to talk through payment timing that fits your budget and fiscal year. Reach out and we will put together an option that works for your organization.

Ready to Plan Your Next Event?