Manage Speaker Profiles, Tasks And Sessions, All in One Place
From launching your call for speakers to running sessions on the day, vFairs connects every stage so your team is never re-entering data or chasing speakers across email threads.
Launch your call for speakers
Set up a branded application portal without touching a spreadsheet.
- Customize your form with fields, deadlines, and categories specific to your event.
- Speakers save drafts and submit when ready, with co-author support for multi-presenter sessions.
- Different deadlines per submission type so nothing closes at the wrong time.
- Automatic status notifications so applicants always know where they stand.
Give speakers more control over their profiles
Accepted speakers get a dedicated portal to upload their bio, headshot, session materials, and any other details you need.
- Profile fields auto-populate from their original submission.
- Additional new speakers can complete their profile from the portal.
- Custom fields for A/V requirements, dietary needs, and accessibility information.
- Set required fields so no profile goes live until it is complete.
- Export all speaker data in one CSV whenever your production team needs it.
Automate speaker profile and session follow-ups
Assign speakers tasks to complete their booths, update profiles, and upload handouts with clear task deadlines & descriptions.
- Ensure speaker profiles and session details are complete in time with the task module.
- Assign multiple types of speaker tasks based on what you want them to do.
- Stop using spreadsheets & manual email follow-ups to track changes.
- Get a bird’s eye view of all tasks and their progress statuses.
Keep every speaker in the loop
Send updates to all speakers, a specific track, or one presenter, with every message logged to their profile automatically.
- Pre-built email templates for every stage of the speaker journey.
- Filter sends by track, category, or approval status.
- Full communication history stored per speaker so nothing gets lost.
- Deadline reminders sent automatically without manual follow-up.
Speakers arrive ready on the day
For virtual & hybrid sessions, speakers access the broadcast studio, test setup & review their schedule without needing a separate login.
- In-platform broadcast studio with camera and mic testing.
- Speakers view their full schedule and session details in one place.
- Presentation & handout uploads available before & during the event.
- Speakers access attendee Q&As through the portal & session page.
- Session attendance & engagement data delivered after each session.
"La plateforme est réaliste et simule un événement en personne. Les participants ont vraiment apprécié l'aspect et la convivialité de la plateforme, ainsi que la facilité de navigation.
Erin D
- Responsable des événements
"La plateforme est facile à parcourir pour les visiteurs, car elle donne l'impression d'être dans le "monde réel", avec des environnements naturels.
Matt B.
- Expert en développement et production de contenu multimédia
"La plateforme est très intuitive et donne l'impression d'une véritable conférence dans un environnement virtuel.
Ian F
- Directeur de la sensibilisation et de l'engagement
"La plateforme 3D avec l'entrée extérieure, le hall, les avatars et les stands des exposants offre à nos visiteurs une expérience aussi proche que possible de l'exposition physique.
Michele B
- Organisateur de l'exposition
Foire aux questions
What is speaker management software?
Speaker management software helps event teams collect speaker applications, review and approve submissions, onboard accepted speakers through a self-serve portal, and assign them to sessions. It replaces the combination of spreadsheets, email threads, and disconnected form tools that most conference teams use today.
Does vFairs handle the full speaker lifecycle?
Yes. vFairs covers the entire flow — launching a call for speakers, collecting and reviewing submissions, speaker profile onboarding, session assignment, communication, and in-session support on event day. Everything runs inside one platform, connected to your registration, agenda, and mobile app.
Can speakers complete their own profiles and upload materials?
Yes. Accepted speakers get a dedicated portal where they fill out their bio, upload a headshot, add session materials, and complete any custom fields you have set up. You control which fields must be complete before a profile is published.
Does vFairs support blind review for speaker submissions?
Yes. Reviewers evaluate submissions without seeing the submitter's name or organization. You can also assign reviewers by category or track, set weighted scoring criteria, and balance workloads across your review panel.
How does speaker data connect to the rest of my event?
Speaker profiles feed directly into your event agenda, event website, and mobile app. When a speaker updates their bio or session description, it syncs automatically. There is no manual export and re-import between tools.
Does this work for in-person, virtual, and hybrid conferences?
Yes. vFairs manages speakers across all formats. For virtual and hybrid sessions, speakers access the broadcast studio directly through the platform. For in-person events, their schedules and session details are available through the mobile event app.
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Événements virtuels, hybrides et en personne
Que vous organisiez des événements en ligne, sur site ou les deux, vFairs offre une plateforme d'événements personnalisable et des solutions techniques pour rendre vos événements épiques.