Career Fair Follow-Up Made Easy with Ready-to-Use Email Templates

Here is an example of a career fair thank-you email you can send right after the event.

Hi [Candidate Name],

It was a pleasure meeting you at the [Career Fair Name]! I enjoyed learning more about your background and career goals.

We’re always looking for driven individuals like you to join our team at [Company Name]. If you haven’t already, feel free to explore our current openings [insert link] and submit your application to roles that align with your interests.

Thanks again for stopping by. We hope to stay in touch!

Best regards,
[Your Full Name]
[Your Job Title]

Use a simple expression that makes them feel welcomed, respected, as well as informed with your offer. Make sure to use a warm tone and remember to include all the basic details, including position title, department, start date, compensation package, work location, and response deadline. 

Here’s an example:

Dear [Name],

Your application has been reviewed, and we are delighted to confirm that your skills fit right for the position. We would like to formally extend you an offer letter for the role of [Job Title], effective from [Starting Date]. This will be a [Full/Part] time position with a starting salary of [XYZ]. You will be reporting to the [Manager/Head] of [Department].

Please find enclosed your offer letter along with your contract, where you can find further details about your role. Kindly read them thoroughly and return with your signature by [Due Date].

Our team looks forward to welcoming you at [Company Name]!

Regards,

[Your Name]

Here’s a template that you can use to communicate rejection, in a positive tone: 

Dear [Name],

Thank you so much for taking time and sending us your application for the position of [Job Title] at [Company Name].

After going through your application, we have decided that we will not be able to move forward at this point because [Reason]. As you progress, please feel free to apply for future openings. Meanwhile, we will certainly keep your resume in our talent archive, and we’ll make sure to touch base with you if we have another opening that suits your profile better.

Best wishes,
[Your Name]

Here is a template to help out:

Dear [Name],

Thank you again for taking the time to speak with us. We were impressed by your profile and enjoyed learning about your experience.

We’d love to continue the conversation and invite you to a second interview with [Job Title of Interviewer].

I have listed the available time slots below. Please let me know a suitable slot so I can schedule your interview accordingly. 

Thank you once more for your time and interest.

Sincerely,
[Your Name]

It should include a warm welcome message, their exact start date and schedule, an introduction to key team members, a quick overview of the training process, and any immediate action items like setting up tools or completing forms. Keep the tone friendly and the information easy to digest.

Here is a sample onboarding email:

Dear [Name],

It is my privilege to formally assign you the [Job Title] role. Welcome to [Company Name]!

We’re very glad to have you on board. Your first day is [Starting Date]. We will expect you at [Time] at [Address].

We’ve planned your first day to help you comfortably settle in. You will be reporting to [Manager’s Name].

For more details, please find the attached agenda that will help you best prepare. Let us know if you have any questions! We look forward to having you!

Sincerely,

[Your Name]

Dear All,

I am very happy to announce that [Employee’s Name] will be joining us as a [Job Title] starting on [Starting Date].

[Employee’s Name] is a graduate from [University’s Name] with a degree in [Major]. [He/She] will be working with us in [Department’s Name].

Please join us to meet [Employee’s Name] on [Starting Date] at [Time] and welcome [Him/Her] to the team!

Regards,

[Your Name]