Convention Event Management

Organize Large-Scale Events with All-in-One Convention Software

Plan single or multi-day conventions with ease using an all-in-one platform that handles registration, speaker coordination, exhibitor logistics, and on-site execution.

Book a Demo

Des organisations de premier plan lui font confiance. Reconnu par Gartner et G2.

Scale Your Convention from Setup to Showtime with vFairs Convention Software

Get the tools you need to manage large-scale conventions, coordinate exhibitors, and handle attendee logistics without switching between different software providers.

Convention Registration Software

Capture Registrations in Minutes with Easy Sign-Ups

  • Design a branded event website with a no-code landing page builder.
  • Accommodate attendees for global conventions by launching multilingual sites and registration forms.
  • Control access level by setting up registration tiers for speakers, VIPs, and general attendees.
  • Collect specific attendee information, such as meal preferences or workshop selections, through custom form fields.
  • Collect payments securely with local and global payment platform integration.
Capture Registrations in Minutes with Easy Sign-Ups.
Enregistrement et impression des badges

Get Attendees Through the Door in Seconds

  • Check attendees in instantly with QR code scanning.
  • Let attendee self-check-in using branded kiosks.
  • Print badges on-demand with customizable templates and branding for walk-in registrations.
  • Track attendance in real-time across event entry and sessions with the convention app.
  • When WiFi fails, sync data automatically when you’re back online.
Get Attendees Through the Door in Seconds.
Application mobile 

Help Attendees Navigate, Network & Stay Informed

  • Let attendees build personal agendas and bookmark sessions.
  • Enable networking through in-app messaging, meeting scheduler, and video calls.
  • Push notifications for session reminders, schedule changes, and announcements.
  • Provide interactive floor maps so attendees can find their way around the event easily.
  • Share session materials, exhibitor catalogs, and sponsor content in convention event app.
  • Answer attendee questions instantly with an in-app chat bot.
Help Attendees Navigate, Network & Stay Informed.
Gestion des exposants

Put Exhibitors in Control of Their Booth & Team Operations

  • Provide each exhibitor with a dedicated portal for booth setup and team coordination.
  • Let exhibitors upload product catalogs, videos, and marketing materials.
  • Enable task assignment so exhibitor teams stay organized pre-event.
  • Match exhibitors with qualified attendees through AI-powered recommendations.
  • Equip booth staff with lead capture apps to scan badges and collect contact info.
  • Track booth visits, content downloads, and engagement for post-event follow-up.
Put Exhibitors in Control of Their Booth & Team Operations.
Speaker & Abstract Management 

Simplify Speaker Coordination & Abstract Submissions

  • Review and approve abstracts with built-in workflows in abstract management module.
  • Assign speakers to tracks, rooms, and time slots with drag-and-drop scheduling.
  • Send automated reminders about session times etc.
  • Give speakers access to upload presentations and manage their profiles.
  • Let speakers view and respond to Q&As after the session within the speaker portal.
Simplify Speaker Coordination & Abstract Submissions.
Event Reporting

Track How Your Convention Performed

  • Track registration numbers and ticket sales.
  • Monitor session attendance and identify your most popular content.
  • See which exhibitors are getting the most booth traffic and engagement.
  • Measure app usage, networking activity, and content downloads.
  • Export or sync data to desire CRM to prove event ROI and plan better conventions next year.
Track How Your Convention Performed.

Ce que disent nos clients

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Convention Event Management
  • 2,500+

    Inscriptions

  • 1,300+

    Participants

  • 2,500+

    Badges imprimés

  • 45,000

    Visites de la page d'atterrissage

Le meilleur des deux mondes : l'événement de recrutement hybride de TCOE avec vFairs laisse une impression durable
Lire la suite

La plateforme graphique et événementielle est superbe ; elle est personnalisable, ce qui a très bien fonctionné pour mon organisation.

calum-fraser
Calum Fraser
  • Responsable du recrutement
  • Université de Dundee
université-de-dundee-1

Nous avons vraiment apprécié de collaborer avec vFairs pour l'organisation de nos événements virtuels. La plateforme est facile à utiliser et propose une large gamme de fonctionnalités régulièrement mises à jour. Une équipe et un produit formidables avec lesquels travailler !

patrycja-les
Patrycja Les
  • Responsable des événements
  • Votre résidence à l'étranger
votre-résidence-à-l'étranger

Nous continuons à développer un partenariat très fructueux avec vFairs ! Cette plateforme virtuelle offre toutes les fonctionnalités dont on peut rêver, ainsi qu'un excellent accompagnement et des conseils tout au long du processus pour développer des fonctionnalités en fonction des recommandations du client. Merci à toute l'équipe pour son aide !

Claire Nicholson
Claire Nicholson
  • Responsable du programme de réseaux sociaux et du développement de la plateforme d'événements virtuels
  • Minnac Sciences de la vie
minnac-sciences-de-la-vie

Ali et vFairs nous offrent une plateforme fluide qui nous permet d'entrer en contact avec des étudiants tant nationaux qu'étrangers. L'assistance rapide et professionnelle d'Ali est formidable ; nous trouvons que nos événements sont faciles à mettre en place et que le soutien qu'Ali nous apporte le jour J est exceptionnel : il règle sans hésiter les petits problèmes techniques ou les modifications de dernière minute.

stephanie-strange
Stéphanie Strange
  • Université de Bedfordshire
  • Université du Bedfordshire
université-du-bedfordshire

Le processus était simple et le chef de projet s'est toujours montré disponible et serviable pour l'organisation de l'événement.

josh-jezard-2
Josh Jezard
  • Responsable de l'image de marque de l'employeur et du recrutement
  • UHS NHS
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Tous les témoignages de clients
G2
vFairs obtient une note de 4,7/5 sur G2
sur la base de 1 758 avis vérifiés

Frequently Asked Questions

What is a Convention?

A convention is a large gathering of people who share a common job or interest. These events usually last a few days and happen in large spaces like hotels or convention centers. They typically feature big speeches, small workshops, and an exhibition hall.

Convention vs. Conference: What’s the Difference?

A conference is usually built around learning and specific topics. A convention is a massive gathering of an entire industry or fan base. Because of this size, organizers need specialized tools like exhibition trade show management software to manage huge halls and hundreds of vendors.

Do you offer virtual convention software?

Yes. Besides onsite tools, we also provide online convention platform if you want to host your event online or do a mix of both.

What role do convention bureaus play in the MICE industry?

Convention bureaus help planners find the right city and venue for their event. They act as a local partner to help you find hotels and vendors in that specific area.

Is there a mobile app for conventions?

Yes. vFairs provide both container, branded app and white-label app with personalized agendas, maps, notifications, check-ins, and badge scanning. This is be a good convention center software for onsite events.

What types of conventions can vFairs support?

With vFairs, convention and trade show organizers can run corporate conferences, association meetings, academic summits, IT expos, and agency-managed trade shows for in-person, virtual, or hybrid formats.

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Game Changing
Virtual, Hybrid And In-Person Events

Que vous organisiez des événements en ligne, sur site ou les deux, vFairs offre une plateforme d'événements personnalisable et des solutions techniques pour rendre vos événements épiques.

Book a Demo

Prêt à organiser votre prochain événement ?