Convention Event Management

Se connecter avec les clients d'une toute nouvelle manière grâce à notre plateforme de salon virtuel

  • Présenter les produits à un public international
  • Reproduire l'expérience traditionnelle d'un salon professionnel
  • S'engager avec des clients potentiels en temps réel
  • Atteindre un public plus large
Convention Event Management

Organize Large-Scale Events with All-in-One Convention Software

Plan single or multi-day conventions with ease using an all-in-one platform that handles registration, speaker coordination, exhibitor logistics, and on-site execution.

Des organisations de premier plan lui font confiance. Reconnu par Gartner et G2.

Scale Your Convention from Setup to Showtime with vFairs Convention Software

Get the tools you need to manage large-scale conventions, coordinate exhibitors, and handle attendee logistics without switching between different software providers.

Convention Registration Software

Capture Registrations in Minutes with Easy Sign-Ups

  • Design a branded event website with a no-code landing page builder.
  • Accommodate attendees for global conventions by launching multilingual sites and registration forms.
  • Control access level by setting up registration tiers for speakers, VIPs, and general attendees.
  • Collect specific attendee information, such as meal preferences or workshop selections, through custom form fields.
  • Collect payments securely with local and global payment platform integration.
Capture Registrations in Minutes with Easy Sign-Ups.
Check-in & Badge Printing

Get Attendees Through the Door in Seconds

  • Check attendees in instantly with QR code scanning.
  • Let attendee self-check-in using branded kiosks.
  • Print badges on-demand with customizable templates and branding for walk-in registrations.
  • Track attendance in real-time across event entry and sessions with the convention app.
  • When WiFi fails, sync data automatically when you’re back online.
Get Attendees Through the Door in Seconds.
Application mobile 

Help Attendees Navigate, Network & Stay Informed

  • Let attendees build personal agendas and bookmark sessions.
  • Enable networking through in-app messaging, meeting scheduler, and video calls.
  • Push notifications for session reminders, schedule changes, and announcements.
  • Provide interactive floor maps so attendees can find their way around the event easily.
  • Share session materials, exhibitor catalogs, and sponsor content in convention event app.
  • Answer attendee questions instantly with an in-app chat bot.
Help Attendees Navigate, Network & Stay Informed.
Gestion des exposants

Put Exhibitors in Control of Their Booth & Team Operations

  • Provide each exhibitor with a dedicated portal for booth setup and team coordination.
  • Let exhibitors upload product catalogs, videos, and marketing materials.
  • Enable task assignment so exhibitor teams stay organized pre-event.
  • Match exhibitors with qualified attendees through AI-powered recommendations.
  • Equip booth staff with lead capture apps to scan badges and collect contact info.
  • Track booth visits, content downloads, and engagement for post-event follow-up.
Put Exhibitors in Control of Their Booth & Team Operations.
Gestion des orateurs et des résumés 

Simplify Speaker Coordination & Abstract Submissions

  • Review and approve abstracts with built-in workflows in abstract management module.
  • Assign speakers to tracks, rooms, and time slots with drag-and-drop scheduling.
  • Send automated reminders about session times etc.
  • Give speakers access to upload presentations and manage their profiles.
  • Let speakers view and respond to Q&As after the session within the speaker portal.
Simplify Speaker Coordination & Abstract Submissions.
Rapports d'événements

Track How Your Convention Performed

  • Track registration numbers and ticket sales.
  • Monitor session attendance and identify your most popular content.
  • See which exhibitors are getting the most booth traffic and engagement.
  • Measure app usage, networking activity, and content downloads.
  • Export or sync data to desire CRM to prove event ROI and plan better conventions next year.
Track How Your Convention Performed.

The graphics and event platform look great, the could be customised which worked really well for my organisation.

calum-fraser
Calum Fraser
  • Senior Recruitment Officer
  • University of Dundee
university-of-dundee-1

We have been thoroughly enjoying working with vFairs on our virtual events. The platform itself is easy to use and offers a great range of frequently updated features. Great team and product to work with!

patrycja-les
Patrycja Les
  • Gestionnaire d'événements
  • Your Overseas Home
your-overseas-home

We’re continuing to develop a really productive partnership with vFairs! This virtual platform every feature you could possibly want, with great support and guidance along the way to develop features according to the client’s recommendation. Thank you to the whole team for helping us!

claire-nicholson
Claire Nicholson
  • Social Media Programme Manager & Virtual Event Platform Development
  • Minnac Life Sciences
minnac-life-sciences

Ali and vFairs provide us with a seamless platform, that allows us to engage with both home and overseas students. Ali’s quick and professional support is fantastic and we find our events are easy to set up and Ali’s event day support is wonderful, sorting any glitches or last minutes amends without hesitation.

stephanie-strange
Stephanie Strange
  • Uni of Beds
  • University of Bedfordshire
university-of-bedfordshire

The process was simple and the project manager was always available and helpful when it came to setting up the event.

josh-jezard-2
Josh Jezard
  • Employer Brand and Attraction Manager
  • UHS NHS
uhs_logo
Visite guidée des produits vFairs

Expérience d'une démonstration de produit en direct

Démonstration de tous les produits vFairs - Transformer l'industrie de l'événementiel grâce à des solutions intuitives

Plate-forme d'événements virtuels

Plate-forme d'événements virtuels

Démarrer la visite guidée des produits
Inscription et billetterie

Inscription et billetterie

Démarrer la visite guidée des produits
Application mobile pour les événements

Application mobile pour les événements

Démarrer la visite guidée des produits
Application d'impression de badges

Application d'impression de badges

Démarrer la visite guidée des produits
Application de capture de prospects

Application de capture de prospects

Démarrer la visite guidée des produits

Questions fréquemment posées

What is a Convention?

A convention is a large gathering of people who share a common job or interest. These events usually last a few days and happen in large spaces like hotels or convention centers. They typically feature big speeches, small workshops, and an exhibition hall.

Convention vs. Conference: What’s the Difference?

A conference is usually built around learning and specific topics. A convention is a massive gathering of an entire industry or fan base. Because of this size, organizers need specialized tools like exhibition trade show management software to manage huge halls and hundreds of vendors.

Do you offer virtual convention software?

Yes. Besides onsite tools, we also provide online convention platform if you want to host your event online or do a mix of both.

What role do convention bureaus play in the MICE industry?

Convention bureaus help planners find the right city and venue for their event. They act as a local partner to help you find hotels and vendors in that specific area.

Is there a mobile app for conventions?

Yes. vFairs provide both container, branded app and white-label app with personalized agendas, maps, notifications, check-ins, and badge scanning. This is be a good convention center software for onsite events.

What types of conventions can vFairs support?

With vFairs, convention and trade show organizers can run corporate conferences, association meetings, academic summits, IT expos, and agency-managed trade shows for in-person, virtual, or hybrid formats.

Game Changing
Virtual, Hybrid And In-Person Events

Que vous organisiez des événements en ligne, sur site ou les deux, vFairs offre une plateforme d'événements personnalisable et des solutions techniques pour rendre vos événements épiques.

Contacter les ventes