How long does it take to set up a virtual benefits fair?

We recommend giving your team at least four weeks to set up a vFairs virtual benefits fair. This includes everything from event planning and software onboarding to event design and content upload.

How long can a virtual benefits fair last?

Your vFairs benefits fair can be kept live throughout the year and even beyond.

How many vendors can a virtual benefits fair support?

The vFairs benefits fair can support unlimited vendors and benefit providers.

Convention Event Management

Organize Large-Scale Events with All-in-One Convention Software

Plan single or multi-day conventions with ease using an all-in-one platform that handles registration, speaker coordination, exhibitor logistics, and on-site execution.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Scale Your Convention from Setup to Showtime with vFairs Convention Software

Get the tools you need to manage large-scale conventions, coordinate exhibitors, and handle attendee logistics without switching between different software providers.

Convention Registration Software

Capture Registrations in Minutes with Easy Sign-Ups

Design a branded event website with a no-code landing page builder.
Accommodate attendees for global conventions by launching multilingual sites and registration forms.
Control access level by setting up registration tiers for speakers, VIPs, and general attendees.
Collect specific attendee information, such as meal preferences or workshop selections, through custom form fields.
Collect payments securely with local and global payment platform integration.

Check-in & Badge Printing

Get Attendees Through the Door in Seconds

Check attendees in instantly with QR code scanning.
Let attendee self-check-in using branded kiosks.
Print badges on-demand with customizable templates and branding for walk-in registrations.
Track attendance in real-time across event entry and sessions with the convention app.
When WiFi fails, sync data automatically when you’re back online.

Mobile App

Help Attendees Navigate, Network & Stay Informed

Let attendees build personal agendas and bookmark sessions.
Enable networking through in-app messaging, meeting scheduler, and video calls.
Push notifications for session reminders, schedule changes, and announcements.
Provide interactive floor maps so attendees can find their way around the event easily.
Share session materials, exhibitor catalogs, and sponsor content in convention event app.
Answer attendee questions instantly with an in-app chat bot.

Exhibitor Management

Put Exhibitors in Control of Their Booth & Team Operations

Provide each exhibitor with a dedicated portal for booth setup and team coordination.
Let exhibitors upload product catalogs, videos, and marketing materials.
Enable task assignment so exhibitor teams stay organized pre-event.
Match exhibitors with qualified attendees through AI-powered recommendations.
Equip booth staff with lead capture apps to scan badges and collect contact info.
Track booth visits, content downloads, and engagement for post-event follow-up.

Speaker & Abstract Management

Simplify Speaker Coordination & Abstract Submissions

Review and approve abstracts with built-in workflows in abstract management module.
Assign speakers to tracks, rooms, and time slots with drag-and-drop scheduling.
Send automated reminders about session times etc.
Give speakers access to upload presentations and manage their profiles.
Let speakers view and respond to Q&As after the session within the speaker portal.

Event Reporting

Track How Your Convention Performed

Track registration numbers and ticket sales.
Monitor session attendance and identify your most popular content.
See which exhibitors are getting the most booth traffic and engagement.
Measure app usage, networking activity, and content downloads.
Export or sync data to desire CRM to prove event ROI and plan better conventions next year.

What Our Customers Are Saying

2,500+
Registrations
1,300+
Attendees
2,500+
Badges Printed
45,000
Landing Page Visits

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression

Read Full Story

The graphics and event platform look great, the could be customised which worked really well for my organisation.

Calum Fraser

Senior Recruitment Officer
University of Dundee

We have been thoroughly enjoying working with vFairs on our virtual events. The platform itself is easy to use and offers a great range of frequently updated features. Great team and product to work with!

Patrycja Les

Event Manager
Your Overseas Home

We’re continuing to develop a really productive partnership with vFairs! This virtual platform every feature you could possibly want, with great support and guidance along the way to develop features according to the client’s recommendation. Thank you to the whole team for helping us!

Claire Nicholson

Social Media Programme Manager & Virtual Event Platform Development
Minnac Life Sciences

Ali and vFairs provide us with a seamless platform, that allows us to engage with both home and overseas students. Ali’s quick and professional support is fantastic and we find our events are easy to set up and Ali’s event day support is wonderful, sorting any glitches or last minutes amends without hesitation.

Stephanie Strange

Uni of Beds
University of Bedfordshire

The process was simple and the project manager was always available and helpful when it came to setting up the event.

Josh Jezard

Employer Brand and Attraction Manager
UHS NHS

All Customer Stories

vFairs is rated 4.7/5 on G2

based on 1,758 verified reviews

Frequently Asked Questions

What is a Convention?

A convention is a large gathering of people who share a common job or interest. These events usually last a few days and happen in large spaces like hotels or convention centers. They typically feature big speeches, small workshops, and an exhibition hall.

Convention vs. Conference: What’s the Difference?

A conference is usually built around learning and specific topics. A convention is a massive gathering of an entire industry or fan base. Because of this size, organizers need specialized tools like exhibition trade show management software to manage huge halls and hundreds of vendors.

Do you offer virtual convention software?

Yes. Besides onsite tools, we also provide online convention platform if you want to host your event online or do a mix of both.

What role do convention bureaus play in the MICE industry?

Convention bureaus help planners find the right city and venue for their event. They act as a local partner to help you find hotels and vendors in that specific area.

Is there a mobile app for conventions?

Yes. vFairs provide both container, branded app and white-label app with personalized agendas, maps, notifications, check-ins, and badge scanning. This is be a good convention center software for onsite events.

What types of conventions can vFairs support?

With vFairs, convention and trade show organizers can run corporate conferences, association meetings, academic summits, IT expos, and agency-managed trade shows for in-person, virtual, or hybrid formats.

Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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MARKET & CAPTURE

EVENT APPS

PLAN & BUILD

INSIGHTS & ESSENTIALS

MANAGE

ENGAGE

ONSITE

VIRTUAL

IN-PERSON EVENT FORMATS

Hybrid event formats

Virtual event formats