Event Planning Platform

Master the Art of Event Planning with vFairs Event Planning Platform

Simplify the entire event planning process using user-friendly tools for budgeting, marketing, and accommodations management that integrate seamlessly with the rest of your all-in-one vFairs event management tools.

Request a Demo View Demo

Trusted by top organizations & recognized on G2

 vFairs Event Planning Software Features 

Take Control of Your Event Finances 



  • Monitor costs, revenue, and assess overall event ROI.


  • Seamlessly link with registration & ticketing for automatic ticket sale tracking.


  • Manually enter costs and external revenue.


  • Organize expenses into categories, like venue costs, food, & sponsorships.

Simplify Event Stays & Accommodations



  • Effortlessly add hotels and room blocks to your registration forms.


  • Include details such as room capacity, type, number of rooms, and availability dates for better management.


  • Get real-time reports showing the number of remaining rooms, helping you plan accommodations effectively.

Effectively Handle Attendee Bookings and Reservations



  • Evaluate attendee reservations with quick summary reports.


  • Allow attendees to choose their accommodations as they register for the event.


  • Boost flexibility by effortlessly exporting booking data from the system.


  • Integrate with external tools, ensuring convenient access to essential data.


  • Remain transparent about booking changes with comprehensive change logs.


  • Track modifications made to bookings and reservations.

Generate Exceptional Content for Your Event



  • Craft quick copy for your landing pages, speaker bios, blogs, newsletters, social posts, and more with a few clicks.


  • Generate quick email marketing campaigns with predefined templates.


  • Break down webinars into chapters and summaries.


  • Craft personalized notifications designed for your specific audience.

Analyze and Track Real-time Event Metrics



  • Access live statistics including logins, webinar views, booth visits, and more.


  • Generate detailed post-event reports for hosts, exhibitors, and sponsors.


  • Monitor audience engagement via individual user paths.


  • Download chat logs and transcripts for comprehensive insights.


  • Visualize event metrics through user-friendly charts and graphs.


  • Obtain precise answers swiftly through a brief interaction with our AI reporting chatbot.

Integrate with Popular Apps to Support Your Experience



  • Automate personalized communication and gather insights with ChatGPT.


  • Seamlessly transfer data between your event and online tools using Zapier.


  • Integrate registrants with Hubspot, Marketo, Salesforce & Oracle Eloqua.


  • Collect payments and sell sponsorships easily via Paypal and Stripe.


  • Host live or pre-recorded webinars seamlessly with Zoom, YouTube, Vimeo, WebEx.

What Our Customers Are Saying

t-mobile-7
Event Planning Platform
  • 2,500+

    Registrations

  • 1,300+

    Attendees

  • 2,500+

    Badges Printed

  • 45,000

    Landing Page Visits

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression
Read Full Story

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”

Erin D
  • Event Manager

“The platform is easy to navigate for visitors as it feels very “real-world”, with natural feeling environments.”

Matt B.
  • Multimedia Content Development and Production Expert

“The platform is very intuitive and provides a real conference feel in a virtual environment.”

Ian F
  • Director Outreach and Engagement

“The 3D platform with external entrance, lobby, avatars and exhibitor booths giving our visitors as close to a physical show experience as possible”

Michele B
  • Exhibition Organizer
All Customer Stories
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

Start Product Tour
Platform Backend

Platform Backend

Start Product Tour
Registration & Ticketing

Registration & Ticketing

Start Product Tour
Event Mobile App

Event Mobile App

Start Product Tour
Badge Printing App

Badge Printing App

Start Product Tour
Lead Capture App

Lead Capture App

Start Product Tour

FAQs

How secure is the data handling within vFairs' event planning platform?

A: Security is a top priority; vFairs' event planning tools and software implements robust measures, including encryption, to ensure the secure handling of data throughout the event planning process.

Can I customize the registration process using vFairs' event planning software?

Absolutely! vFairs' event planning tools and software offers customizable registration forms to fit your event's specific needs. Tailor the questions and information you want to gather from attendees effortlessly.

Can vFairs' event planning platform integrate with other tools for a seamless experience?

Yes, vFairs' event planning tools and software seamlessly integrates with various tools, ensuring a smooth and efficient event planning process.

How do I create an event registration page?

You can host your event registration form on a custom-branded event landing page with the help of a platform like vFairs. Once your audience lands on the dedicated event page, they will be able to access your event registration form with the click of a button.

Is technical support available during my event?

Yes, we offer dedicated technical support throughout your event. Our team ensures a smooth experience for both organizers and attendees.

How can I gather attendee feedback after the event?

Our platform offers various feedback mechanisms such as polls, surveys, and post-event analytics, enabling you to gather valuable insights and improve future events.

Related Content

related content

9 Essential Features in a Virtual Conference to Consider in 2025

Hosting virtual conferences offer organizers a digital live event that allows participants to interact with each other in a visually rich environment.
See All Blogs

Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

Contact Sales

Ready to Plan Your Next Event?