Hybrid Events: The Definitive Guide (2024)
As we embrace a new era of connectivity and adaptability, hybrid events have emerged as a pivotal concept, bridging the gap between in-person and virt
Host Hybrid Events in United States
Organize & Manage Engaging Hybrid Events & Conferences With vFairs Hybrid Event Platform
Offer your in-person and remote attendees a seamless event experience, customized to your preferences, using our powerful hybrid event platform.
Top Rated on G2 & Capterra
-
-
-
-
Design the Best Hybrid Solution with an All-In-One Events Platform
Manage your hybrid event from one feature-rich and user-friendly platform. Create a similar experience for onsite and virtual attendees through a seamless virtual and in-person integration. Analyze the event from a single source!
- Event Registration
- Virtual Event Platform
- Mobile Event App
- Networking
- Onsite Tech
- Engagement
- Reporting
- Customer support
Event Registration
- Set up a custom landing page for your event to attract more attendees
- Customize registration forms with your questions of your choice
- Offer exclusive ticket tiers to attendees with different levels of access within the event
- Integrate with popular payments providers like Stripe and Paypal
- Send email campaigns personalized to the attendee or ticket type
Load More
Virtual Event Platform
- Use stunning 3D designs to model your virtual environment after the live venue
- Stream live footage of event sessions to your remote audiences
- Foster connections between remote attendees with live 1:1 or group chat
Load More
Mobile Event App
- Customize your app experience with our white-label hybrid event app
- Enable attendees to exchange contact information via QR codes
- Allow contactless digital check-in to verify and record attendance
- Allow exhibitors to collect contact information and generate leads
- Expand sponsorship opportunities with mobile app banner and splash ads
- Stream your live presentations so attendees can watch on-the-go
Load More
Networking
- Connect in-person and remote attendees with group and private text chat
- Boost event networking with video meetings and breakout sessions
- Help attendees find peers with profile search and filter options
- Engage attendees with advanced attendee matchmaking
- Enable contact information sharing via scannable codes
- Let attendees customize user profiles and contact cards
Load More
Onsite Tech
- Offer smooth check-in through QR codes and badge printing
- Design a custom badge and lanyard for your event
- Engage your audience with QR-based scavenger hunts, leaderboards and social walls
- Let the on-ground vFairs technical staff resolve all your queries
Load More
Engagement
- Keep attendees hooked with live Q&A, polls and quizzes
- Get the competition running with an event leaderboard
- Build buzz around your event with a social media wall
- Bring attendees together with a custom virtual photo booth
Load More
Reporting
- View registrations and check-in metrics for in-person and online attendees
- Track webinar attendance, booth visits, chat activity and more
- See how many times your content was saved and downloaded
- View real-time metrics for your virtual venue to make instant changes
- Get in-depth post-event reports and insights
Load More
Customer support
- Enjoy 24/7 global support
- Get a dedicated and reactive support team
- Offer live event technical support to your attendees
- Experience end-to-end project support
Load More
Crafting the Perfect Blend of Virtual and On-Site Event Experiences
Event Phase
- Pre-Event
- During Event
- Post Event
- In-Person
- Virtual
Custom landing page, AI-powered event marketing, email module, event ticketing, event registration, payments integrations, mobile event app, user management, sponsorship packages, exhibitor management
QR check-ins, self check-in kiosks, badge printing, engagement hotspots (TVs for social media wall or live photobooth, live QR scavenger hunts), on-site support, event safety protocols Custom virtual environment builder, Project management support, live footage of the event
Virtual exhibit halls, poster halls, webinars, networking, event gamification, customer support, accessibility features, sponsorships, integrations, speaker sessions, personalized agendas, document hosting, notifications, live event feed, real-time attendance & traffic reports
Venue maps, On-site tech support, QR-based lead retrieval & contact exchange 3D virtual environment, , meeting scheduler, breakout rooms, live chats, smart matchmaking, virtual leaderboard, virtual photo booth
Reporting dashboards, email marketing, analysis, individual user journeys, exhibitors’ statistics
On-site tech support End-to-end project support
Optimize Your Event Experience with the Most Flexible Hybrid Software
Set up a custom hybrid solution that meets your event needs and delivers value to both your in-person and virtual attendees.
Accelerate Event Registration With a Simple Interface
- Help your audience register for your hybrid meetings and events quickly & easily.
- Build an eye-catching event landing page to attract registrants.
- Create customizable forms to collect the data you need.
Branded Mobile Event Apps
- Offer a customizable and user-friendly event mobile app.
- Connect and engage your in-person and virtual attendees seamlessly.
- Enjoy everything from touchless check-in and profile search to exhibitor booths and digital swag bags.
Boost Attendee Engagement with an Immersive Event
- Deliver a real-world experience with cutting-edge 3D graphics of your physical venue.
- Use interactive avatars for enhanced engagement.
- Live stream to remote and on-the-go attendees for an unforgettable experience.
Enable Cross Channel Networking
- Seamlessly connect in-person and online attendees, speakers, and sponsors via text chat, and audio/video meetings.
- Offer editable user profiles and scannable QR codes.
- Enhance networking through attendee search and filter functions.
Track the Data You Need to Calculate ROI
- Use the vFairs hybrid solution to easily report on your event and maximize your ROI.
- Track registration, attendance, engagement, and activity data from a single dashboard.
- Analyze session attendance, booth visits, document downloads, and chat activity seamlessly.
Benefits of vFairs Hybrid Events
Maximize Reach
Host locally while also reaching your audience from around the world
Value for Sponsors
Grant additional visibility to your sponsors with a virtual venue & mobile app
Build Community
Connect your in-person and remote audiences with a single event
Reports and Insights
Calculate ROI by tracking check-ins, engagement & more
Go Paperless
Share digital resources that can be saved and downloaded for later use
Power Your Events With the All-In-One vFairs
Mobile Event App
Take your virtual, in-person and hybrid events to the next level with our mobile event technology.
Learn More
Related Content
Frequently Asked Questions
What is a hybrid event platform?
A hybrid event platform such as vFairs allows you to arrange events where you engage virtual and in-person audience simultaneously in real time.
What is the best hybrid event management platform?
The best hybrid event platform is supposed to be a feature-rich platform that aligns with your event goals of creating a splendedid experience.
How to host a successful hybrid event?
Start by identifying your goals for the event, understand your audience and plan ahead of time with a reliable event management platform.
How much does vFairs cost?
vFairs offers a bunch of packages with add-on features to build a hybrid event platform. You can also pick and choose the features you need to for a hybrid event within your budget.
How do you get started with vFairs?
You can start by getting a demo with us. Our representative will give you an overview of our hybrid event management platform features, pricing and recent case studies. We will provide you the right support for hosting a successful hybrid event.
Contact Us
Excited to host an epic hybrid event with vFairs? So are we! Get started right away!
