In Person Job Fair Platform

Run Job Fairs That Send Every Recruiter Home With a Shortlist

Give employers the tools to book and set up their own booths, screen candidates onsite, and match the right people to the right roles.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Host Your Onsite Job Fair For Searching, Screening & Hiring The Right Candidates

Enable employers and recruiters to discuss the company's opportunities and interact with promising talent in real-time.

Employer & Candidate Registration

Build a Branded Fair Site That Captures Candidate Registrations and Sells Employer Booths

Set up a branded fair site with a drag-and-drop builder, and add custom pages for employers, recruiters, and job listings.
Capture the details that matter with custom forms, from resumes and job preferences to work authorization and location.
Let employers register and pay for their booths right from the site.
Launch multi-lingual sites to reach diverse talent, and track registration sources to see what drives turnout.

Event Registration & Ticketing

Build a Branded Fair Site That Captures Candidate Registrations and Sells Employer Booths

Check-In & Badging

Move Crowds Through the Door Faster with Onsite Badge Printing

Check everyone in with a QR scan, facial recognition, or a name search.
Print branded badges on demand as job seekers, recruiters, and sponsors arrive, or pre-print in bulk.
Add branded self check-in kiosks with custom screens.
Set up check-in kiosks at booths or outside session rooms with battery-operated portable printers.
Track booth and session visits with QR check-ins to see which employers drew the crowds.

Badge Printing & Check-In

Move Crowds Through the Door Faster with Onsite Badge Printing

Employer Portal & Booth Setup

Let Employers Buy Booths and Run Their Own Presence

Draw your floor plan to scale, then let employers pick, reserve, and pay for booths right on the map.
Sell tiered booth and sponsorship packages by location, size, and price.
Give sponsors real exposure with branded logos, banners, and app placements across the fair.
Let employers add their recruiters and booth reps from the same form.
Assign and track deadlines, documents, and approvals from one dashboard.

Exhibitor & Sponsor Management

Let Employers Buy Booths and Run Their Own Presence

Recruitment Tools

Give Recruiters What They Need to Screen and Shortlist Onsite

Let employers post detailed job listings, search candidate profiles, and review applications in one place.
Capture candidates at the booth with QR code and badge scanning, grabbing contact details and resume in a single scan.
Search candidates by skill or qualification, then bookmark, tag, and note the ones worth a shortlist.
Screen and interview candidates on the spot with onsite breakout rooms and roundtables.
Export shortlisted candidates to your ATS to pick up the conversation after the fair.

Campus Recruitment Platform

Give Recruiters What They Need to Screen and Shortlist Onsite

AI Job Matching

Match Candidates to the Right Roles Before They Reach the Booth

Recommend the best-fit job openings to each candidate based on their skills and interests.
Surface the most relevant candidates to recruiters so they spend their time on the right conversations.
Point candidates to the booths, sessions, and postings that match their goals.
Match candidates before the doors open, then keep refining onsite.

Smart Matchmaking

Match Candidates to the Right Roles Before They Reach the Booth

Networking & Engagement

Give Job Seekers a Reason to Stay, Connect, and Come Prepared

Let employers design branded booths with content, links, videos, and descriptions.
Run employer info sessions, hiring panels, and resume or interview workshops from the event agenda.
Let candidates book 1:1 or group meetings with recruiters through the meeting scheduler.
Drive conversations with in-app chat and networking, and give candidates an in-app AI assistant for questions all day.

Event Networking

Give Job Seekers a Reason to Stay, Connect, and Come Prepared

Reporting

Show Each Employer the Shortlist They’re Leaving With

Give each employer their own candidate and lead reports in the portal, ready to pull anytime.
Track booth visits, meetings booked, resumes collected, and chat engagement across the floor.
See traffic patterns and the most-visited booths and sessions.
Ask an AI reporting assistant for answers on your post-event data, then export to your ATS.

Event Reporting & Analytics

Match Candidates to the Right Roles Before They Reach the Booth-1

Who It's For

Built for Every Kind of Job Fair Organizer

University Career Centers

Run campus career fairs that connect students and alumni with employers hiring on the spot.

Associations

Give members a hiring event that pairs employers with qualified candidates in your industry.

Staffing & Recruiting Agencies

Bring clients and candidates together, and manage every employer from one dashboard.

Large Employers

Host high-volume hiring events across teams and locations, from tech to healthcare.

Workforce Development Boards

Connect local job seekers with regional employers, and report on reach for your funders.

What Our Customers Are Saying

How Greenheart International Increased Interview Capacity by 250% with vFairs

Read Full Story

We are using vFairs for an internal job fair that contains career development resources. We have had many successful events using vFairs’ platform. vFairs is an excellent partner with a high quality product.

Becky Richert

Sr. Program Manager, Candidate Programs, T-Mobile

Big fan of vFairs. Easy to use and fantastic customer support that works around the clock for their clients – it’s also very easy for our clients who are purchasing booths.

Zach Weiner

Marketing Manager, AICPA

In the past we’ve had 10-15 staff members printing out badges sitting in alphabetical order. This PLM, a lot of pressure was taken off of our staff.

Shavon Martin

California Collaborative for Educational Excellence

All Customer Stories

vFairs is rated 4.7/5 on G2

based on 1,758 verified reviews

Frequently Asked Questions

What does vFairs offer for in-person job fairs?

vFairs runs your full job fair on one platform: employer, sponsor, and candidate registration, self-service booth and sponsorship sales, an employer portal, recruiter tools with a job board, candidate search, and onsite lead capture, AI job matching, employer info sessions and workshops, a branded mobile app, onsite check-in and badge printing, and reporting each employer can pull for themselves.

How do employers register and pay for their booths?

Employers buy booths through an interactive floor plan on the registration form, where they can see each booth's size, price, and position and pay on the spot. From the same form they can add their recruiters and reps, then use a dedicated portal to manage their booth, tasks, and lead capture licenses.

What tools do recruiters get to screen and shortlist candidates onsite?

Recruiters can post job listings, search candidate profiles by skill or qualification, and bookmark or tag the people worth following up with. They can screen or interview candidates on the spot in onsite breakout rooms and roundtables, then export their shortlist to an ATS after the fair.

How does vFairs match job seekers to the right roles?

AI job matching recommends the best-fit openings to each candidate based on their skills and interests, and surfaces the most relevant candidates to recruiters. It also points candidates to the booths, sessions, and postings that fit their goals, so conversations start with the right people in front of each other.

How do recruiters capture and qualify candidates at the fair?

Recruiters capture candidates by scanning a QR code or badge, then qualify them on the spot with custom forms, tags, notes, and voice memos. Candidates can share their contact details and resume in a single scan, and recruiters can prioritize the strongest ones and export them straight to an ATS.

Can candidates book meetings with recruiters ahead of time?

Yes. Candidates can book 1:1 or group meetings with recruiters through the meeting scheduler, and connect through in-app chat and networking during the event. Employers can also run info sessions, hiring panels, and resume or interview workshops from the agenda, and branded booths give job seekers a way to research companies and come prepared.

How does vFairs speed up check-in and badging at a busy job fair?

Everyone checks in with a QR scan, facial recognition, or a name search. Badges print on demand as job seekers, recruiters, and sponsors arrive, or you can pre-print in bulk, and branded self check-in kiosks help move large crowds through quickly.

Does vFairs integrate with our applicant tracking system?

Yes. Candidate and lead data captured at the fair can be exported to your applicant tracking system, so recruiters pick up the conversation in the system they already use once the event ends.

What reports can employers and organizers pull after the job fair?

Organizers get booth visits, meetings booked, resumes collected, engagement, and floor traffic patterns in one dashboard. Each employer can pull their own candidate and lead reports from the portal, and an AI reporting assistant helps you dig into post-event data quickly.

Can we sell sponsorships and give sponsors visibility at the fair?

Yes. Alongside tiered booth packages, you can sell sponsorship packages and give sponsors exposure through branded logos, banners, and placements across the venue and the mobile app, giving you more ways to grow revenue from every fair.

What onsite and technical support does vFairs provide?

vFairs pairs you with a dedicated project manager and technical support, with onsite staffing options to run registration, badge printing, lead capture, and check-in on the day of the fair.

Game-Changing Virtual, Hybrid, and In-Person Events

Whether you're hosting events online, onsite, or both, vFairs offers a customizable event platform and tech solutions to make your events epic.