In-Person Trade Show Platform

Power Trade Shows That Drive Exhibitor Renewals

Help organizers sell booths, manage exhibitors, capture leads, and run events that exhibitors and sponsors want to come back to year after year.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Equip Exhibitors to Win, Connect Them to Leads, and Earn the Renewal

vFairs runs your whole trade show on one platform. Sell booths, sponsorships, and tickets. Give exhibitors qualified leads and hosted buyer meetings that bring them back next year. Put a branded app in every attendee's hand. All this with a dedicated project manager supporting you all the way.

Event Registration & Ticketing

Sell Booths and Tickets on a Site Built for Your Show

Build a branded event site in minutes and add custom pages like exhibitor and sponsor showcases.
Capture the details that matter with custom forms, from product interests to meal and accommodation preferences.
Offer discount coupons, group registration, and tiered pricing.
Collect payments in multiple currencies through 30+ local and international providers.

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Sell Booths and Tickets on a Site Built for Your Show

Exhibitor Portal

Let Exhibitors Buy from a Floor Plan and Manage Their Own Booths

Draw your floor plan to scale, then let exhibitors pick, reserve, and pay for booths right on the map.
Let exhibitors add their booth members and reps right from the same form.
Offer tiered exhibitor and sponsorship packages by location, size, and price.
Assign and track deadlines, documents, and approvals from one dashboard.

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Let Exhibitors Buy from a Floor Plan and Manage Their Own Booths

Lead Capture

Give Exhibitors Leads that are Worth Following Up

Let exhibitors shortlist buyers before the show, with the full attendee list in their portal and AI matchmaking surfacing the best-fit prospects.
Capture leads with QR code and business-card scanning.
Qualify on the spot with custom lead forms, tags, notes, and voice memos.
Prioritize high-engagement leads, follow up by email or in-app chat, and export to their CRM or martech.

AI Lead Enrichment

Turn a Name and Email Into a Full Profile

Capture just the basics, a name and an email, on a busy show floor.
Enrich in one tap with company, title, and the context that shows why the lead matters.
Double-check details you already have for accuracy.
Leave every conversation with a lead worth following up on.

Hosted Buyer Programs

Run Hosted Buyer Programs That Put the Right Buyers in the Room

Invite qualified buyers to pre-arranged meetings with your exhibitors and suppliers, before the doors open.
Match invited buyers to the right exhibitors with AI before their meetings are set.
Let the AI meeting scheduler set up 1:1 and group meetings automatically, with no spreadsheets or manual calendar checks.
Control the details, from reserved, limited, or open seats to meeting duration, buffer times, and the maximum meetings any one buyer can book.

Event Mobile App

Let Attendees Browse Booths and Order Products on the Spot

Launch a fully branded app where attendees build agendas, bookmark booths, and navigate the floor.
Let attendees browse a product marketplace and place orders at the booth or online.
Drive meetings with AI matchmaking, in-app chat, and networking.
Give attendees an in-app AI assistant that answers their questions around the clock, from directions to schedule changes.
Open new sponsor revenue with branded placements, banners, and push notifications.

Onsite Check-In

Cut Down Long Queues with Quick Check-In and Badging

Check attendees in with a QR scan, facial recognition, or a name search.
Print branded badges on demand as attendees arrive, or pre-print in bulk.
Set up branded self check-in kiosks with custom screens.
Track attendance and badge-printing data with real-time analytics.

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Cut Down Long Queues with Quick Check-In and Badging

Reporting

Pull the Right Reports That Get Exhibitors and Sponsors to Renew

Track booth interactions across leads scanned, meetings booked, and chat engagement.
Give each exhibitor their own lead and revenue reports in the exhibitor portal, ready to pull anytime.
Track popular products and traffic patterns across the floor.
Ask an AI reporting assistant for answers on your post-event data.

What Our Customers Are Saying

300+
events annually
2000+
site visits annually
30+
trade shows annually

Airbus’ Journey from Fragmented Tools to Seamless Events with vFairs

Read Full Story

I can confidently say our attendees had a fun element with the app, our vendors were extremely happy because they had a booth scanner that actually worked at a trade show, and our event team was also very happy with vFairs. Badge printing was so smooth and fast that it cut down check-in times significantly.

Jessica Kaley

Marketing & Events Team Lead
VLCM

Thank you to vFairs for all your help with registration, lead capture, session scanning, and it was great to have your team onsite. Hopefully we’ll see you next year. You guys are awesome!

Colleen Neubauer

Events Manager
Cadence Design Systems

This event was received very well by our exhibitors and attendees and we would definitely recommend working with vFairs. They made the process very simple and walked us through every step of the way.

Ashley Colwell

Associate Director of Clinical Services
Illinois Primary Health Care Association

All Customer Stories

vFairs is rated 4.7/5 on G2

based on 1,758 verified reviews

Frequently Asked Questions

What does vFairs offer for in-person trade shows?

vFairs runs your full trade show on one platform: exhibitor, sponsor, and attendee registration, self-service booth sales, an exhibitor portal, lead capture with AI enrichment, buyer matchmaking, a branded mobile app with a product marketplace, onsite check-in and badge printing, and ROI reporting.

How do exhibitors buy and set up their booths?

Exhibitors buy booths through an interactive floor plan on the registration form, where they can see each booth's size, price, and position and pay on the spot. From the same form, they can add their booth members and reps, then use a dedicated portal to manage booths, tasks, and lead capture licenses.

How do exhibitors capture and qualify leads at the show?

Exhibitors capture leads by scanning QR codes or business cards, then qualify them on the spot with custom forms, tags, notes, and voice memos. Leads can be prioritized by engagement, followed up by email or in-app chat, and exported straight to a CRM or martech tool.

What is AI Lead Enrichment?

On a busy floor, exhibitors capture just a name and email, then enrich the record in one tap with company, title, and context. It also double-checks details they already have, so every conversation ends with a complete, follow-up-ready lead.

Can exhibitors sell products and take orders at the show?

Yes. Exhibitors list products in a searchable marketplace inside the mobile app, with variants and pricing in multiple currencies. Attendees can place orders at the booth through an order-taking app or online through the mobile app.

How does vFairs connect buyers with the right exhibitors?

vFairs matches buyers to exhibitors by profile, goals, and interests, and supports pre-arranged buyer and seller meetings before the event starts. Attendees can also schedule 1:1 or group meetings and connect through ad-hoc chat and a live community feed.

How does vFairs speed up trade show check-in and badging?

Attendees check in with a QR scan, facial recognition, or a name search. Badges print on demand as attendees arrive, or you can pre-print in bulk, and branded self check-in kiosks help move large crowds through quickly.

Can I sell sponsorships and add-ons through the platform?

Yes. Alongside tiered booth and sponsorship packages, you can open new sponsor revenue through branded app placements, banners, and push notifications, giving you more ways to grow revenue from every show.

How do exhibitors and organizers measure trade show ROI?

vFairs tracks booth interactions, leads captured, meetings booked, and product interest, and lets exhibitors pull their own revenue and lead reports from the exhibitor portal so they can see their return. An AI reporting assistant helps you dig into post-event data quickly.

What onsite and technical support does vFairs provide?

vFairs pairs you with a dedicated project manager and technical support, with onsite staffing options to run registration, badge printing, lead capture, and session scanning on the day of the show.