How long does it take to set up a virtual conference?

We recommend giving your team at least four weeks to set up a vFairs virtual conference. This includes everything from event planning and software onboarding to event design and content upload.

How long should a virtual conference be?

Experts say no more than five hours per day for up to three days. You can also keep your vFairs virtual conference accessible all year round with on-demand sessions.

How is a vFairs virtual conference different from Zoom?

A vFairs virtual conference offers a life-like conference experience where attendees are virtually transported to the venue and can explore the sessions and networking lounges.

How many attendees can vFairs support?

vFairs supports unlimited registrations and 25,000 logged in users at a time.

In Person Trade Show Platform

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Connect Buyers & Sellers to Generate Leads & Sales At Onsite Trade Shows.

Whether you're selling your own products or hosting sponsors/exhibitors, drive more leads with on-site product displays, efficient networking, and quick payments.

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Trusted by top organizations & recognized on G2

Bring Attendees & Exhibitors Together for Maximum Onsite Trade Show Value.

Empower exhibitors with the right tools & tech to drive sales, capture leads, and enhance attendee experience at check-in.

Capture Buyer & Seller Registrations. Sell Tickets With Your Rules.

Build branded registration pages with our drag-and-drop website builder & include engaging images, videos & graphics.
Create custom forms for attendees and exhibitors for a tailored registration experience.
Capture custom info for exhibitors e.g. booth sizes, negotiation consent, exhibitor company info, etc.
Design specific pages for exhibiting companies, product listings and sponsors to increase event relevance.
Launch multi-lingual sites and pages to cater to diverse audiences.

Booth Purchases

Increase Sales by Enabling Exhibitors to Buy Booths Before the Event.

Allow exhibitors to choose the booth size while filling out the registration form.
Let exhibitors view the floor plan & select available booths with a drag-and-drop interface.
Enable exhibitors to propose custom booth prices that organizers can approve or renegotiate.
Allow Exhibitors to login to the exhibitor portal with a unique login.

Exhibitor Portal

Display Products, Discounts, And Deals As A Searchable Marketplace.

Showcase services and products via product listings in the exhibitor portal.
Offer flexibility for exhibitors to negotiate discounts on products.
Facilitate exhibitors to track custom data points against each product e.g. price, title, allowance (discount), etc.
Allow exhibitors to filter through the listed products or reorder them as needed.
Enable exhibitors to import a pre-curated list of products or export the products already in the system as a CSV file.

Lead Capture

Enable Exhibitors To Collect Lead Data Instantly With Our Lead Capture App.

Facilitate purchase of lead capture licenses for booth reps.
Cap the number of booth reps per booth to manage licences.
Collect leads (by all booth reps) in a unified lead library within the exhibitor portal.
Prioritizes leads with higher engagement for follow-up efforts.
Send automated emails to leads directly from the exhibitor portal.
Export leads to an integrated CRM or MarTech solution.

Fast Check-ins

Speed Up Check-Ins with Instant Badge Printing, Custom Kiosks & QR Scanning.

Create custom badge designs for exhibitors, attendees, sponsors.
Print badges on-demand when attendees arrive at the trade show.
Set up branded check-in kiosks & custom app home screen.
Pre-print badges for your trade show with our bulk printing option.
Track attendance & badge printing ROI with real-time analytics.
Choose from a variety of badge types and printers.

Networking

Connect Buyers & Sellers Through Multiple Networking Channels.

Offer audio/video calls within the mobile app.
Search & filter attendees to network with before the event starts.
Allow attendees to share contact info by scanning QR codes.
Host dynamic discussions in live chatrooms.
Let exhibitors & attendees book 1:1 or group meetings with the meeting scheduler.
Facilitate booth reps to capture leads when offline via custom lead capture forms.

Reporting

Measure Trade Show Success With Reports & Analytics.

Track user logins, real-time online attendees, and traffic trends at the virtual venue.
Monitor all booth interactions e.g. clicks, views, downloads & chat engagement.
Use QR codes or virtual check-ins to easily track who attends different sessions.
Analyse the popularity of content, webinars, gamification, polls, and surveys to assess attendee engagement.
Gain behavioral insights, revenue stats, website analytics and track event success.

Benefits

Highly Customizable Platform

Fully customize your event through bespoke designs and features.

Scalability for Any Event Size

From 50 – 10,000+ guests, vFairs supports events of all sizes.

Seamless Experience Across vFairs Products

vFairs’s natively built platform eliminates any usability hiccups.

Inclusive and Accessible Events

All are welcome and able to use vFairs onsite trade show solutions.

The Perfect Solution For Any Event

Power events across all industries with the vFairs In-Person Trade Show Platform.

Automotive Trade Shows

Feature car manufacturers, suppliers, and innovations.

Food & Beverage Trade Shows

Highlight products within the food, beverage, and hospitality industries.

Tech Trade Shows

Showcase latest innovations in tech, software, AI, and electronics.

Healthcare Trade Shows

Connect medical device suppliers, pharma companies, hospitals & clinics.

What Else Can You Do with vFairs?

Chat and Networking

Facilitate real-time interactions and networking opportunities for attendees through integrated chat features.

Webinar

Host live or pre-recorded webinars with interactive features such as Q&A and polls.

Virtual Environment

Create immersive and customizable virtual event spaces that replicate the feel of in-person events.

Event Gamification

Enhance attendee engagement with gamification features like leaderboards, points, and rewards.

What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees no matter where they are. Use our in-person trade show platform to connect, collaborate and empower like-minded people. Don’t take our word for it, hear it from our customers.