Badge Printing & Check-in Software for In-Person Events

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

  • Showcase products to a global audience
  • Replicate traditional trade show experience
  • Engage with potential customers in real-time
  • Reach a wider audience
Request Demo
Badge Printing & Check-in Software for In-Person Events

Enable Fast Event Check-Ins With Instant Badge Printing, Custom Kiosks & Qr Scans.

Cut down wait times at your event's reception with custom QR code scanning, instant badge printing & self check-in option, all within a single app.

Request Demo

Trusted by top organizations & recognized on G2

Smooth Onsite Event Check-in & Badging for Attendees & Event Planners

With breezy event entries, on-demand badge printing, and hassle-free attendee management, our robust app offers a delightful check-in experience for all.

Custom Badge Designs

Create custom badge designs that reflect your brand.

  • Create single or double-sided badges as per your event needs.
  • Use custom font sizes, colors, positioning & styling for badge text.
  • Add QR codes and custom fields on the badges.
  • Make your badges stand out with tailored images or sponsor logos.
  • Choose from a range or badge layouts and templates or simply create your own.
On-Demand Badge Printing

Print badges on-demand when attendees arrive at the event.

  • Select users from a comprehensive listing synced with the database.
  • Check-in groups of family or friends with one click (group badge printing.)
  • Easily search for users from the listing with advanced search & filters.
  • Make your badges stand out with tailored images or sponsor logos.
  • Scan users’ QR codes from the mobile app to quickly access and print badges, on-demand.
Branded Check-in Kiosks

Set up branded check-in kiosks & custom app home screen

  • Create a custom badge printing home screen in minutes with easy drag-and-drop webpage builder.
  • Customize colors, fonts, icons & other brand elements in the fully self-serve backend.
  • Choose from a large library of website templates or build your own from scratch.
  • Get custom-designed, branded packaging on check-in kiosks.
Facial Recognition

Check-in Attendees Quickly With Facial Recognition.

  • Capture attendee photos at registration.
  • Attendees can walk up and choose to check-in with QR or a face scan.
  • Once recognized, the badge is printed automatically.
  • Reduce ticket fraud by allowing only the correct face to print the ticket once.
Bulk Printing

Pre-print badges for your event with our bulk printing option.

  • Print badges for multiple users from the user listing, in one go.
  • Speed up the check-in process by printing all badges ahead of time.
  • Print extra badges with blank fields for quick onsite customization.
  • Verify and correct attendee information ahead of time to minimise errors & ensure accurate details on badges.
User Management

Manage users easily with our self-serve interface.

  • Access the user listings from both, the web version and mobile app for badge printing and check-in.
  • Use predictive search & advanced options to find users fast.
  • View and edit each user’s profile directly.
  • Print badge for any specific user available in the user listing.
  • Enable walk-in attendees to register on spot & event planners to create their profiles instantly.
  • Activate or deactivate any user profiles with a single click.
  • Easily sync users between your web version and the mobile app.
  • Check-in attendees using a separate mobile app for event admins. Switch the mode on that app to check-in or badge printing, as reqd.
Real-time Analytics

Track attendance & badge printing ROI with real-time analytics.

  • Monitor real-time data for total users, attendees, exhibitors, speakers, admins, event owners.
  • Manage session or event check-ins and capacity control.
  • Use QR code scanning to easily capture attendee data and exchange contact details.
  • Generate post-event PDF reports for different check-in and badge printing data streams.
  • Integrate with CRMs & Martech solutions for streamlined data management.
Explore Event Analytics
Badge & Printer Types

Choose from a variety of badge types and printers.

  • Print out PVC badges using Zebra printers, at the event site.
  • Print your badge via vFairs backend or from your own home printer.
  • Use Epson printers to quickly print badges onsite.
  • Create and print adhesive labels on-spot for pre-printed badges.

Badge Printing App Tour

Explore how to check-in attendees and print badges effortlessly with the vFairs badge printing app. Try everything from app setup and onsite use to attendance analytics.

Start product tour!
badge-printing-app-2-min

Design, Set Up & Print Badges In Seconds

Design Your Event’s Badge

Customize your badge design, size, and colors as per your company branding. Add attendees’ personalized info, highlight sponsors, and maximize event impact.

Set Up a Check-In Counter

Set up check-in counters with QR code scanners or offer self-check-in kiosks with instant badge printers. Leverage optional onsite hardware like laptops, WiFi routers, and iPads and let our onsite support team run the operation for you.

Print Badges Effortlessly

Check-in attendees with a simple QR code scan or use the badge printing app to search for attendees. Print directly onto PVC badges, use customized lanyards, and bulk print in advance for a hassle-free experience.

Why Go for vFairs Badge Printing and Event Check-In Experience

On-demand Badge Printing​

Save time and effort with pre-printing event badges. Quick and hassle-free name badging.

Streamlined Check-In Process

Improve the attendee check-in experience with reduced wait times and zero bottlenecks.

Real-Time Registration Data

Make informed decisions for future events by collection real-time attendee data and other metrics.

Reduced Costs

Automated check-in process to reduce the need for staff and other resources.

High-tech Badging Gear

A sophisticated tech stack that includes the check-in and badge printing app, branded lanyards, iPad tablets, PCs for registration, tablet stands, and more.

The Perfect Solution For Any Event

Empower attendees across all event types with the vFairs badge printing & check-in mobile app.

Trade Shows

Power e-commerce and lead-generation onsite

See More

Conferences

Boost attendee experience with real-time content

See More

Job Fairs

Manage job applications & recruitment activities

See More

Career Fairs

Use intuitive networking tools for recruitment

See More
use-cases-section-img-generic-1-2

What Else Can You Do with vFairs?

event-registration-min-8

Registration & Ticketing

Manage registrations, sell tickets, and simplify access for a seamless attendee experience through the app.

See More
mobile-app-min-3

Mobile App

Empower attendees with our versatile mobile app for seamless event engagement and interaction.

See More
integrated-marketing-tools-min

Integrated Marketing Tools

Leverage built-in marketing tools to promote your event, nurture leads, and boost engagement.

See More

What Our Customers Are Saying

vlcm-logo-1-1

“We had 60 exhibiting booths. We used scavenger hunt and the chat feature. I can confidently say that our attendees had such a fun element with the app, and our vendors were extremely happy.“

Jessica Caley
Marketing campaigns manager
All Video Testimonials
jessica-caley-marketing-campaigns-manager

The on-site candidates were mind-blown with the vFairs badge printer. The badges were color-coded and personalized for different candidates, making it easier for school reps to identify them.

Jose Covarrubias
  • Recruitment Support Technician
  • TCOE
1568886155logo

Having the ability to print QR codes made the event run smoothly. We had people lining up who hadn’t registered prior to the event. They would just scan the QR code and have a smooth entrance to the job fair, reducing a lot of stress on their side

Ana Bernstein
  • Director, JVS 
  • JVS Toronto
images-16

The use of vFairs technology has made this already amazing event even better and more powerful than it’s ever been. Taking this from a 600 in person attendee count, and 400 virtual attendee count – to an event with nearly 1000 attendees to chat, network and do deals with!

Nicole Elliott
  • Leader of Events
  • Keyspire
ks_logo72

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations
  • 900+

    Registered Users

  • 350+

    Logged-In Users

  • 1,750+

    Private Chat Messages

  • 1,700+

    Public Chat Messages

Unilever Turkey Redefines Recruitment With Interactive Virtual Career Fair
Read Full Story
  • 1400+

    Onsite Booth Interactions

  • 600+

    Attendees

  • 9000+

    Virtual Booth Engagements

Unlocking the Potential: JVS Toronto’s Hybrid Job Fair Redefines Networking Ease
Read Full Story
  • 979

    Attendees registered

  • 463

    Virtual attendees

  • 1984

    On-site Interactions

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence
Read Full Story

Related Content

10 Best Event Badge Printing Software [2025]

Events have changed forever.  The latest onsite event technology has transformed how we host events - and for the better. The best event badge pri

12 Best Event Check-in Apps to Get Attendees In Faster

Smooth-sailing event check-in can help set the stage for an excellent event, but if done poorly, it can lead to a rough start. That is why using a rel

Your Face Is How You Get In: Introducing vFairs’ Facial Recognition for Event Check-Ins

If you’ve ever managed an event, you know the chaos that can erupt at check-in. Attendees frustrated with long lines, misplaced tickets causing dela
See All Blogs

Frequently Asked Questions

How does the event check-in and badge printing software work?

Our badge printing and event check in software streamlines the registration process by allowing attendees to check in seamlessly and receive personalized badges on-site, ensuring a smooth start to your event.

What is included in my vFairs hardware rental for event badge printing solutions?

Our hardware rental includes conference badge printers, kiosks, scanners, laptops, internet routers, tablets, and smartphones with event check-in software to ensure a seamless check-in experience for your event attendees.

How to make custom event badges?

Creating a custom badge is easy with our event badge printing software. Simply upload your logo, choose your design elements, and add attendee information to create a personalized badge that reflects your event's branding.

What are event badges made of?

Event badges are typically made of durable materials such as PVC or plastic, ensuring they withstand the rigors of event attendance.

Contact Us

Excited to host an amazing in-person event with vFairs? So are we! Get started right away.

Contact us CTA fold img