How long does it take to set up a virtual open day?

We recommend giving your team at least four weeks to set up a vFairs virtual open day. This includes everything from event planning and software onboarding to event design, content upload, and trial runs.

How long can a virtual open day last for?

Your vFairs virtual open day can stay live for as long as you like. That means you can also keep it live for up to a year by purchasing our yearly license.

How many attendees can a vFairs open day support?

vFairs can support unlimited attendee registrations and up to 25,000 users logged in at one time.

How do you navigate a virtual open day?

Attendees log in to the open day website and access the virtual campus right away. From here, they can listen to the speakers from the auditorium, explore program offerings & departments from the exhibit floor, speak to faculty members, and network with other prospective students from the networking lounge.

How do you make a virtual campus tour?

Start with a panoramic view of the outside view of the campus. Capture indoor videos of all the key buildings that students will be interested in. Highlight your amenities and resources.

Host In Person Conference

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

Request Demo

Host In Person Conference In United States

Host Empowered In-Person Events With vFairs’ All-In-One Event Management Solution

Whether you need registration, badge printing, check-in tech, or a mobile event app, our in-person event platform offers end-to-end services & tools to simplify the event planning, promoting, and reporting process.

Request Demo

Celebrated By G2, Chosen By Innovators

Everything You Need for Effective Onsite Event Management

vFairs offers the perfect set of tools and features to empower you as a host and help your audience enjoy memorable experiences during in-person live conferences.

Registration & Ticketing
Badging & Check-In
Conference Mobile App
On-Site Engagement
Lead Capture & Retrieval
Event Analytics
A/V Integrations

Registration & Ticketing

Capture your audience’s attention with a custom-designed landing page
Enable payments with the fully customizable registration form
Make payment procedure easier with PayPal and Stripe
Integrate with your CRM to migrate attendee data to or from the event
Send out promotional emails with pre-event email marketing tools
Automate attendee and user management

Badging & Check-In

Quickly check-in attendees using unique QR codes on the mobile app or email
Print custom design badges for attendees, speakers, & event organizers
Use iPads, tablets & smartphones as kiosks for check-in & badge printing
Offer conference sponsorship opportunities on badge design
Pre-print badges in bulk for peace of mind or print onsite
Track attendance in real-time with dashboards & analytics

Conference Mobile App

Gauge success by allowing session check-ins through badge scans
Replay session videos smoothly with the mobile app
Easy speaker and attendee search with mobile app search bar
Enhance in-person conference attendee experience with an agenda builder

On-Site Engagement

Go Green with paperless, digital conference content & marketing collateral
Make in-person events interactive with chats, polls, and Q&A sessions
Boost engagement with onsite activities like photo booths & social walls
Capture attendee attention with onsite gamification tools like QR scavenger hunt
Curate online floor maps for a smoother onsite attendee experience

Lead Capture & Retrieval

Collect and track leads generated at an in-person conference
Obtain contact information & retrieve new onsite leads through QR code scans
Track onsite attendance with badge scans & session check-ins
Send data to sales and CRMs and stay on top of captured leads

Event Analytics

Get hold of registrations and check-in metrics for your in-person event
Track webinar and poster views, document downloads, and more
Understand attendee preferences by tracking user behavior across the event
Get in-depth post-event reports and insights
Generate reports for sponsors, partners, and speakers
Push all data to flow back to your CRM

A/V Integrations

Stream onsite conference sessions on multiple platforms through RTMP keys
Display attendees’ social posts with a TV social media wall
Make the conference fun with a live photo booth on a TV wall
Take your conference’s in-person activities to another level with QR scavenger hunts

Make Your In-Person Conferences Seamless With Our Dynamic Tech Stack

Take your in-person events a level up with our all-in-one event management platform, with complete on-site support, and event safety protocols to give you peace of mind.

Custom Landing Page For A Great First Impression

Show your creativity with 100+ customizable templates to choose from for your in-person conference page. Add a touch of great content such as promotional videos, speaker bios, topic tracks, conference agenda, and sponsor information to grab your audience’s attention. Pre-event hype goes a long way!

Smooth Event Registration And Ticketing Process

Make it easy for conference attendees to make payments with an array of payment integration options like PayPal and Stripe. Encourage audiences to attend your conference in person through pre-event email marketing tools, a smooth attendee management interface, CRM integrations, and tiered pricing packages.

Learn More

Smooth Event Registration And Ticketing Process-min

Contactless, Easy-To-Use Check-In and Badging Process

Deliver a smooth and swift check-in and badging process with our elegant tech stack which includes the vFairs check-in and badge printing app, branded lanyards, iPad tablets, registrations laptops, tablet stands, and more.

Learn More

Contactless, Easy-To-Use Check-In and Badging Process

Get A Fully Branded Mobile App To Level Up Your In-Person Event

Enhance your onsite conference experience with a white-labeled mobile app that your attendees will love. The mobile app empowers attendees to check in to sessions, create a customized personal agenda, chat with speakers and other attendees, capture contact info via QR codes, watch session replays, book meetings, get floor plans & much more.

Learn More

Get A Fully Branded Mobile App To Level Up Your In-Person Event

A Helping Hand For Your On-Site Support

Relieve some burden off your shoulders and let our on-site technical staff steer the wheel for you. Our technical staff will curate a complete white-glove experience for you. They will not only set up your in-person event tech ahead of time but will also configure everything for a remarkable in-person conference.

Enhance Attendee Experiences with Engagement Hotspots

Make the experience more interactive by providing engagement and networking tools for people attending the conference. Foster conversations and connections with chat, meeting schedulers, an on-site social media wall, QR-based scavenger hunts, an on-site leaderboard station, and more. Let attendees make memories with our on-site photo booths with many frames and filters to choose from.

A Helping Hand For Your On-Site Support-1-min

Benefits of Hosting an In-Person Event with vFairs

Simplified Registration Process

Collect attendee registrations through a customized landing page.

Quick & Easy Check-Ins

Say goodbye to long queues with swift check-ins through badge scans.

Capture Effective Leads

Send onsite attendee data seamlessly back to sales for lead scoring.

Instant Feedback

Collect personalized feedback through polls, Q&As, breakout sessions, and more.

Go Green

Create paperless and evergreen conference content digitally.

Looking for More Fully Customizable In-Person Solutions?

Host onsite trade shows, job fairs, and more with the diverse vFairs in-person event platform solutions. Choose the solution type that suits your needs and we’ll create an epic in-person event for you!

Request Demo