In-Person Conference Platform

Bring Every Moving Part of Your Conference on One Platform

Run registration & ticketing, check-in, sessions, and reporting with just one platform, backed by a dedicated project manager who's with you from start to finish.

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Trusted By Top Organizations. Recognized by Gartner & G2.

From First Registration to Final Report, Run It All in One Place

vFairs brings every part of your conference onto one platform, from registration and ticketing to onsite check-in, and session management. AI handles the repetitive work, and a dedicated project manager supports you all the way.

Conference Registrations

Customize Registration & Ticketing Flows to Match Your Conference Needs.

  • Build branded registration pages with a drag-and-drop website builder.
  • Create registration categories so each audience sees its own personalized form and journey.
  • Set up multiple ticket tiers with discount codes and group registration.
  • Launch multi-lingual pages so global attendees register in their own language.
  • Collect payments with 30+ payment gateways like Paypal, Stripe, etc.
Customize Registration & Ticketing Flows to Match Your Conference Needs.
Onsite Check-Ins & Badge Printing

Get Attendees Checked Into the Event & Each Session Without a Line.

  • Check attendees in with a QR scan, facial recognition, or a name search.
  • Print branded badges on demand the moment attendees arrive.
  • Set up wireless check-in points anywhere on the floor, not just the front desk.
  • Track attendance and badge-printing data with real-time analytics.
Get Attendees Checked Into the Event & Each Session Without a Line
Sessions & Agenda

Host Multi-Track Sessions and Track Attendance Across Them All.

  • Let attendees pick and register for sessions right on the registration form, before the event starts.
  • Give attendees a multi-track timeline to build, book, and adjust their own schedule.
  • Fill every seat with automated waitlist management that promotes attendees as spaces open.
  • Send automated reminders and real-time updates for all sessions.
  • Check attendees into sessions and track attendance with a dashboard in your check-in app.
Host Multi-Track Sessions and Track Attendance Across Them All
Abstract Management

Collect Abstracts, Get them Peer-Reviewed, & Host Sessions in One Place.

  • Collect submissions through a branded call-for-papers page with custom forms.
  • Route submissions to reviewers by expertise, with scoring and feedback built in.
  • Turn accepted abstracts straight into agenda sessions, with no manual re-entry.
  • Let speakers manage their profiles, track status, and confirm session details through a dedicated portal.
Collect Abstracts, Get them Peer-Reviewed, & Host Sessions in One Place
Conference Mobile App

Spark the Right Connections Onsite with a Branded Event App.

  • Navigate the venue with interactive floor maps and exchange contacts by badge scan.
  • Book the right meetings with AI matchmaking that pairs attendees by role and goals.
  • Assign meeting rooms automatically by attendee segment.
  • Access sessions, videos, and booth content in one hub.
Spark the Right Connections Onsite with a Branded Event App
AI-Powered Tools

Let AI Carry the Repetitive Work Your Team Doesn’t Have Time For.

  • Pair the right people with AI matchmaking, then let it schedule the meetings.
  • Answer attendee questions around the clock with the in-app AI Assistant.
  • Draft session copy, emails, and speaker bios in seconds with the AI writing assistant.
  • Surface AI-tailored session recommendations for each attendee.
Let AI Carry the Repetitive Work Your Team Doesn’t Have Time For
Sponsor & Exhibitor Management

Give Sponsors and Exhibitors a Dedicated Space to Manage their Presence.

  • Give exhibitors self-serve tools to manage booths, listings, and meetings.
  • Capture leads by QR scan, business card, or manual entry, then score and tag on the spot.
  • Enrich every lead with AI so follow-up starts with complete contact detail.
  • Engage exhibitors with targeted emails, training, and webinars.
Give Sponsors and Exhibitors a Dedicated Space to Manage their Presence
Event Reporting

Prove Your Conference was Worth It with Live & Post-Event Reports.

  • Track live data for attendees, exhibitors, sponsors, and admins.
  • Scan QR codes to capture attendee data and manage session check-ins.
  • Generate post-event PDF reports across check-in and badge-printing streams.
  • Push event data into your CRM and martech through 2000+ integrations (via Zapier).
Prove Your Conference was Worth It with Live & Post-Event Reports

What Our Customers Are Saying

starbuks-thumb
In-Person Conference Platform
  • 188

    Badges Printed

  • 188

    Check-ins under 15 Minutes

  • 62

    Mobile App Users

Aviagen Cuts Check-In Time by 50% and Delivers an Enhanced Event Experience with vFairs
Read Full Story

vFairs badge printing allowed us to have people quickly scan in and print the needed badge upon entry. No hassle

Dillon F.
  • Digital Designer

The coordination and integration between the website, mobile app, on-site representation, and backend support helped us elevate our brand and offer an enhanced experience for our clients and event attendees.

Sandra D.
  • Small-Business

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment
All Customer Stories
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews

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vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

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Platform Backend

Platform Backend

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Registration & Ticketing

Registration & Ticketing

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Event Mobile App

Event Mobile App

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Badge Printing App

Badge Printing App

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Lead Capture App

Lead Capture App

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Frequently Asked Questions

What does vFairs offer for in-person conferences?

vFairs runs your full conference on one platform: registration and ticketing, on-site check-in and badge printing, a multi-track agenda, abstract and speaker management, a branded mobile app, networking, and post-event reporting, with AI support throughout.

How does vFairs handle abstract submissions and speaker management?

You collect submissions through a branded call-for-papers page, route them to reviewers by expertise with scoring and feedback, and turn accepted abstracts straight into agenda sessions without re-entering anything. Speakers manage their own profiles and track submission status.

How does vFairs speed up conference check-in?

Attendees check in with a QR scan, facial recognition, or a quick name search. Badges print on demand with attendee data pre-loaded, and you can place check-in points anywhere on the floor rather than only at the front desk.

Can I run a multi-track conference agenda on vFairs?

Yes. Attendees can register for sessions right on the registration form before the event starts, build their own schedules across multiple tracks, and get AI-tailored recommendations. Automated waitlist management fills seats as they open, so popular sessions stay full without manual work from your team.

Can attendees network and book meetings at the conference?

Yes. The branded mobile app supports contact exchange by badge scan, AI matchmaking that pairs attendees by role and goals, and 1:1 or group meetings with rooms assigned automatically by attendee segment.

How does AI help run a conference on vFairs?

AI matchmaking pairs and schedules the right meetings, the AI Assistant answers attendee questions around the clock, facial recognition speeds up check-in, AI lead enrichment completes captured contact data, and the AI writing assistant drafts session copy and emails. The point is to take repetitive work off your team so they can focus on higher-value work.

Can I create different registration journeys for different attendee types?

Yes. Registration categories let you show each audience, such as VIPs, speakers, exhibitors, or general attendees, its own personalized form and journey. Conditional logic branches attendees down role-based paths so they only see the fields that apply.

Can I print badges on-site at my conference?

Yes. Print branded badges on demand as attendees arrive, or pre-print in bulk ahead of time. You can run multiple check-in and printing points across the venue using kiosks and a custom app home screen.

How does vFairs support exhibitors and sponsors at a conference?

Exhibitors and sponsors get self-serve portals to manage booths, listings, and meetings. They capture leads by QR scan, business card, or manual entry, score and tag them on the spot, and AI enrichment fills in missing contact detail before leads reach the CRM.

Can I manage multiple conferences on vFairs?

Yes. Run a single flagship conference or your entire event calendar from one place, reusing registration setups, branding, and reporting across events so each new conference starts ahead instead of from scratch.

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Host Conferences that Attendees Actually Want to Come Back to

Your organization’s onsite conferences deserve to be the flagship event of the year. vFairs makes that possible.

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