Event Planning Platform

Run Event Planning From One Platform, Not Six Tools

Manage budgets, hotel bookings, marketing campaigns, and live event metrics from the same platform you already use for registration, ticketing, and on-site check-in.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Plan Every Detail of The Event and Cater to Each Stakeholder

An event planning platform combines budgeting, accommodations, marketing content, and live analytics in one system, replacing the spreadsheets and standalone tools event teams used to manage by hand.

Website & Registration

Build Your Event Site and Registration Page in Hours, not Weeks.

  • Spin up a branded event website and registration page , with custom domains, modular page sections, and the same look you carry across email and badges.
  • SBuild registration forms with custom fields for dietary preferences, session picks, sponsor opt-ins, and accommodation choices without filing a request with IT.
  • Run free, paid, group, and invite-only registration in parallel, all pointing to the same attendee record so downstream reports stay clean.
  • Push every registrant straight into Salesforce, HubSpot, or Marketo so sales and marketing pick up the lead without a CSV handoff.
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Ticketing

Sell Tickets Without Bolting on a Separate Vendor.

  • Set up paid, free, group, early-bird, and VIP tickets from the same registration flow attendees already use to sign up.
  • Take payments in 130+ currencies through PayPal, Stripe, or your own merchant account, with sales tax and VAT applied automatically.
  • Apply discount codes, promo links, and tiered pricing so sponsors, members, and partners get the price they expect at checkout.
  • Watch ticket sales by tier, segment, and source in real time, and shift pricing when a session sells out faster than projected.
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Badge Design & Check-In

Print Badges On-Site and Move Attendees Through Check-in In Seconds.

  • Design branded badges with sponsor logos, session tags, lanyard color codes, and QR codes, then print them on demand at the door.
  • Check attendees in with QR scan, RFID smart badges, or AI facial recognition, with under-ten-second throughput per attendee.
  • Print replacement badges on the spot when an attendee shows up missing one, so the registration desk stops being a bottleneck.
  • See live check-in counts by session, day, and ticket tier so you know who actually showed up before lunch.
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Floor Maps & Seat Planners

Lay Out Your Floor and Reserve Seats Before the Doors Open.

  • Build an interactive floor map with booth locations, stages, breakout rooms, and food stations attendees can navigate from their phone.
  • Drag-and-drop seating layouts for keynotes, sessions, and dinners, and reserve seats by ticket tier, VIP status, or sponsor block.
  • Assign sponsors to exhibit hall positions visually, and allow exhibitors to buy booths directly from their interface.
  • Sync seat assignments to the agenda and badge print so attendees know exactly where they sit when they scan in.
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Agenda, Abstracts, Speakers

Run Your Call for Papers, Agenda, and Speaker Logistics in One Hub.

  • Collect, review, and shortlist speaker abstracts with a structured submission portal and reviewer scoring built in.
  • Build a multi-track agenda with sessions, breakouts, and dependencies, and let attendees personalize it from the event app.
  • Give every speaker their own portal to upload bios, headshots, slides, and travel forms, so your team stops chasing email threads.
  • Publish agenda changes once and watch them sync to the website, app, badges, and signage without re-keying any of it.
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Attendee Management

Manage Every Attendee Record From One List, Not a Pile of Exports.

  • View every attendee with their registration status, sessions registered, and check-in history in one searchable list.
  • Segment attendees by ticket tier, company, session interest, or behavior, and trigger emails, app pushes, or downloads off that segment.
  • Handle no-shows, cancellations, name swaps, and transfers without recreating records or re-issuing tickets.
  • Carry every record across registration, check-in, sessions, and sponsor lead lists, so post-event reporting matches what happened on the floor.
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Sponsor & Exhibitor Management

Give Sponsors a Booth, a Lead List, and a Reason to Renew.

  • Set up sponsor and exhibitor packages with logo placement, session sponsorship, branded zones, and lead-gen quotas, all priced from one rate card.
  • Give every exhibitor their own portal to manage booth content, staff list, lead retrieval app, and post-event lead exports.
  • Capture leads at the booth via badge scan, with rep, booth, qualifying questions, and follow-up notes attached to every record.
  • Hand each sponsor a PDF report showing qualified lead counts so the renewal conversation is grounded in numbers.
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Event Marketing & Segments

Run Event Marketing With Segments Built From Live Attendee Data.

  • Build segments off any registration field, behavior, or engagement signal, including past attendees, no-shows, ticket tier, amd session interest.
  • Send branded invitations, reminders, session nudges, and post-event follow-ups from email templates that match your event website.
  • Choose email designs from the readymade templates or use drag and drop wizards to create one from scratch in minutes.
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Analytics & Reporting

Prove the Event Paid Back With Reports You Send Leadership & Sponsors.

  • See registrations, check-ins, session attendance, booth visits, app usage, and sponsor leads in one live dashboard.
  • Generate per-stakeholder reports for hosts, sponsors, and exhibitors with the metrics each one actually asks for.
  • Push event data into Salesforce, HubSpot, Marketo, or your BI tool so pipeline attribution lives where revenue already does.
  • Ask the AI reporting chatbot a question in plain English when you need a number for leadership and don’t have time to build a view.
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What Our Customers Are Saying

image-10-3
Event Planning Platform
  • 300+

    events annually

  • 2000+

    site visits annually

  • 30+

    trade shows annually

Airbus’ Journey from Fragmented Tools to Seamless Events with vFairs
Read Full Story

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”

Erin D
  • Event Manager

“The platform is easy to navigate for visitors as it feels very “real-world”, with natural feeling environments.”

Matt B.
  • Multimedia Content Development and Production Expert

“The platform is very intuitive and provides a real conference feel in a virtual environment.”

Ian F
  • Director Outreach and Engagement

“The 3D platform with external entrance, lobby, avatars and exhibitor booths giving our visitors as close to a physical show experience as possible”

Michele B
  • Exhibition Organizer
All Customer Stories
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

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Platform Backend

Platform Backend

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Registration & Ticketing

Registration & Ticketing

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Event Mobile App

Event Mobile App

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Badge Printing App

Badge Printing App

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Lead Capture App

Lead Capture App

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FAQs

How secure is the data handling within vFairs' event planning platform?

A: Security is a top priority; vFairs' event planning tools and software implements robust measures, including encryption, to ensure the secure handling of data throughout the event planning process.

Can I customize the registration process using vFairs' event planning software?

Absolutely! vFairs' event planning tools and software offers customizable registration forms to fit your event's specific needs. Tailor the questions and information you want to gather from attendees effortlessly.

Can vFairs' event planning platform integrate with my CRM and marketing tools??

Yes, vFairs' event planning tools and software seamlessly integrates with various tools, ensuring a smooth and efficient event planning process.

How do I create an event registration page?

You can host your event registration form on a custom-branded event landing page with the help of a platform like vFairs. Once your audience lands on the dedicated event page, they will be able to access your event registration form with the click of a button.

Is technical support available during my event?

Yes, we offer dedicated technical support throughout your event. Our team ensures a smooth experience for both organizers and attendees.

How can I gather attendee feedback after the event?

Our platform offers various feedback mechanisms such as polls, surveys, and post-event analytics, enabling you to gather valuable insights and improve future events.

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Ready to Plan Your Next Event?