Event Management Platform

Run Every Event on One Platform, From Branded Site to Post-Show Report

Replace six tools with one. Build the website, sell tickets, print badges, launch event apps, and manage sessions. Track exhibitor leads, and report on every event, all from one interface. Built for conferences, trade shows, and summits.

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Trusted by top organizations & recognized on G2

From Planning to Execution, Run Your Events Smoothly with the vFairs Event Planning Software

No matter what your event type is, run it on vFairs; named Leader in the Gartner Magic Quadrant.

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In-person Events

Enhance your in-person event experiences with the vFairs in person event platform, complete with a mobile app and onsite event technology. Simplify event check-in, design and print badges, support networking, capture leads, and more.

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Virtual Events

Deliver immersive virtual experiences with vFairs Virtual Event Management Platform that captivates global audiences. With virtual venues, interactive booths, live chat, and gamified engagement tools, you can drive meaningful connections backed by award-winning customer support.

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Hybrid Events

Create standout experiences for both in-person and remote attendees with a single hybrid event management software. Sync content across formats, boost interaction with advanced engagement tools, and maximise the reach and ROI of every event.

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Webinars

Run impactful webinars with powerful tools for audience interaction, speaker management, and performance tracking. Ideal for multi-track webinar series, you can collect registrations, sell tickets, share agendas, host live Q&A and polls, and offer recordings on-demand — all in one event platform.

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Launch a Branded Event Website on Your Own Domain

  • Build the event site on a custom domain with a drag-and-drop page builder, no developer in the loop.
  • Match your brand with custom colors, fonts, logos, and hero imagery across every page and registration step.
  • Plug in registration, agenda, speaker bios, and sponsor pages from the same vFairs platform, no separate CMS to maintain.
  • Update copy, dates, and the speaker lineup instantly when the agenda shifts a minute before the show.
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Sell Tickets and Capture Attendee Registrations with Custom Forms & Workflows.

  • Build registration forms with drag-and-drop, including conditional fields, attendee categories, and conference tracks.
  • Sell tickets with custom tiers, early-bird discounts, group registration, promo codes, and add-ons through 30+ payment gateways.
  • Sync each registration to Salesforce, HubSpot, or other CRMs in real time, no CSV exports required between events.
  • Take payments on a PCI DSS and GDPR compliant checkout your finance and legal teams can sign off on.

Explore Registration & Ticketing

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Cut down Queues With Check-in Apps, Self-Serve Kiosks, On-Demand Badges, and Facial Recognition

  • Design single or double-sided badges per attendee type with a drag-and-drop builder, no print vendor in the loop.
  • Print badges in bulk before the show or on demand when an attendee scans their QR code at the kiosk.
  • Run branded self-serve kiosks for solo attendees and one-tap group check-in for teams arriving together.
  • Check attendees in with facial recognition or smart badges when speed matters more than scanning a QR code.
  • Choose from a range of badge types (e.g. PVC, paper, etc.) and printers (e.g. Epson, Zebra, InkJet, etc.).
  • Manage access control by issuing different badge types and designs for each attendee type e.g VIPs or panelists.

Explore Check-in & Badge Printing

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Hand Attendees a Branded Mobile Event App. Help them Build Agendas & Network with AI Recommendations.

  • Configure a branded iOS and Android app using a drag and drop wizard. No developer needed.
  • Run chat, 1-on-1 meetings, and contact-card exchange so attendees leave with the connections they came for.
  • Add interactive floor plans, personalized agendas, and session bookmarks to keep attendees moving without asking the help desk.
  • Let the AI Event Assistant answer attendee questions about sessions, booth locations, and live event details around the clock.

Explore Mobile Event App

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Help Sponsors and Exhibitors Run Their Booths and Capture Leads

  • Give every sponsor an exhibitor portal to set up their booth, invite reps, and book attendee meetings in one place.
  • Manage attendee flow using access control and capacity management tools.
  • Equip booth teams with a lead capture and retrieval app that scans QR badges, photographs business cards, and syncs to their CRM.
  • Cap onsite staff seats by sponsorship tier so the right reps get access at the right level.
  • Show every sponsor their lead volume, qualifier scores, and booth performance in a post-event report they can share with sales.

Find More About Sponsor Management

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Make It Easy for Attendees to Find People, Sessions, and Sponsors That Matter

  • Match attendees to sessions, sponsors, and other attendees with AI matchmaking based on the data you collected at registration.
  • Run 1-on-1 meeting scheduling, group chat, and QR contact exchange so every attendee leaves with real connections.
  • Personalize each attendee’s agenda, recommended booths, and session reminders inside the event mobile app.
  • Enable attendees to use our AI assistant on event apps to get answers to common answers, from event logistics to session-related queries.

Find More About Attendee Experience

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Run a Call for Papers and a Speaker Lineup Without Spreadsheets

  • Open a call for papers, collect abstracts, and run review committees from one portal instead of email threads and spreadsheets.
  • Build multi-track agendas with parallel sessions, on-demand content, and live keynote slots from the same scheduler.
  • Publish speaker bios, headshots, and session details to the website and mobile app with one save.
  • Track speaker travel, AV requirements, and session-day logistics so the green room runs without surprises.

Read More About Abstract & Speaker Management

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Run Virtual Events and Webinars From the Same Platform as Your In-Person Show

  • Launch a branded virtual venue with 2D or 3D lobbies, exhibit halls, and stages your attendees recognize as your event.
  • Stream keynotes and parallel sessions with a built-in webinar platform that supports Q&A, polls, and live captioning.
  • Run virtual networking with 1-on-1 video, group chat, and meeting scheduling alongside the in-person experience.
  • Add gamification, leaderboards, and scavenger hunts to keep virtual attendees engaged past the opening keynote.

Explore Virtual Event Platform

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Run Live Dashboards During the Show and Detailed Reports After

  • Watch check-ins, QR scans, and session attendance roll in live so you can rebalance staff and rooms while the show is open.
  • Track each attendee’s journey across booths, sessions, downloads, and networking interactions for a full picture of engagement.
  • Roll every event up into one org-level dashboard to compare performance across events.
  • Ask the AI reporting chatbot a question and get the answer instead of building a pivot table from scratch.

Explore Event Reporting & Analytics

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Empower All Your Events With Our Customizable Event Management System.

Our custom-built events are designed to have a significant impact, whether you're hosting a conference, job fair, trade show, exhibition, or any other event type.

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Conferences & Summits

Establish an interconnected community where attendees can freely share knowledge and expand their networks through in-person interactions, on-the-go engagements, or virtual connections.

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Trade Shows & Expos

Attract exhibitors, stimulate lead generation, and build a robust sales pipeline, whether it's through in-person or virtual means. Showcase booths, enable 1:1 interactions & convert interest into sales.

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Hiring Fairs

Facilitate employer & candidate interactions via on-site, hybrid or virtual means. Enhance your talent pool by boosting job vacancy visibility and bridging the gap between the company & job seekers.

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Education Fairs

Connect universities & colleges to potential students at education fairs. Showcase programs, faculty, campus life & admission details in a compelling onsite or virtual setting that engages & informs.

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Open Days

Offer students an opportunity to experience campus life, attend discussions, sample lectures, and interact with professors through a user-friendly platform for onsite or virtual open days.

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Onboarding Fairs

Welcome new hires with personalized onboarding journeys. Offer structured training, introduce teams & culture, and ensure new employees, remote or in-office, feel informed & connected from day one.

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Fundraisers

Increase donor engagement and maximize support with in-person or virtual fundraising events. Tell your story, showcase impact, and make giving easy via immersive experiences that inspire generosity.

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Festivals

Create unforgettable experiences that celebrate culture, creativity, and community. From music to film to student showcases, bring people together—onsite or online—for vibrant, multi-session festival formats.

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Corporate Events

Engage onsite & remote employees, partners, and stakeholders with training sessions, company-wide meetings, or cultural activations with tools that support connection, learning, and alignment.

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1700+ Ecstatic Customers Can’t Be Wrong

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“vFairs solving badge printing and mobile app as well as leads for our sponsors. The main function is certainly badge printing. This allows us to have people quickly scan in and print the needed badge upon entry.”

Dillon F.
Digital Designer
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“vFairs is an amazing virtual platform to host events. The animation and site capabilities present a professional appearance for businesses/organizations to have a successful event. The customer service and support were phenomenal, and the extra steps they took to ensure that all staff was comfortable navigating through the platform were beneficial, to say the least.”

Salesia H.
Vice President of Behavioral Health
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“We have always had an issue that attending an in-person event is limiting all the professionals that can take advantage of the resources we offer. vFairs showed us that we can triple our attendance and still engage with the professionals while hosting virtually. We can consider speakers from all over the world now that travel and logistics are no longer a concern.”

Laura N.
Director of Community Relations
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“The challenge we have is needing to offer a hybrid option for the Rural LISC Seminar where the virtual attendees could have a similar sense of being in the room, networking, and hearing from the speakers and experts. vFairs offered all of this and extra aspects we had not considered, like virtual networking rooms and a customized virtual setting with avatar-like people.”

Kjestine W.
Program Officer
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“The challenge we have is needing to offer a hybrid option for the Rural LISC Seminar where the virtual attendees could have a similar sense of being in the room, networking, and hearing from the speakers and experts. vFairs offered all of this and extra aspects we had not considered, like virtual networking rooms and a customized virtual setting with avatar-like people.”

Kjestine W.
Program Officer
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews

Frequently Asked Questions

What is vFairs Event Management Platform?

vFairs event management platform is a software solution designed to manage and streamline various aspects of event planning and execution, such as ticketing, registration, scheduling, networking, and analytics. It matters because it can save time and effort for event organizers, provide a better experience for attendees, and help achieve event objectives.

What is the best platform for online events?

The best platform for online events depends on the specific needs and goals of the event. Some essential features include reliable and user-friendly event software for hosting the event, interactive tools to engage and communicate with attendees, and robust analytics to measure event success and identify areas for improvement. Additionally, technical support and a well-planned marketing strategy can also contribute to the success of a virtual event.

vFairs is a powerful virtual, hybrid and in-person event management solution that helps you create successful events. You can easily plan, create and promote your events with vFairs. vFairs also offers a myriad of tools to enhance networking and engagement. All of this and much more make vFairs one of the best online event software.

How do you get started with vFairs Event Management software?

You can get started with the vFairs event management solution by contacting them on the website for a demo.

Is there a Free Trial for the vFairs Event Management Platform?

No, vFairs does not offer a free trial for the event management software.

Does vFairs also offer Event Planning services?

No, vFairs does not offer event planning services. It provides event management solutions that enable organizers to plan, host, and analyze virtual, in-person and hybrid events. An efficient project management team is available to assist you in case of any technical issue or query.

What is event management system software?

An event management system software is a technology that automates and simplifies the processes involved in event planning and execution. It typically includes features such as event registration, ticketing, networking, analytics, and event marketing. These solutions can be used for various types of events, including conferences, job fairs, trade shows, and more.

What types of events can I host with vFairs Event Management System?

ons! Conferences, trade shows, job & career fairs, internal corporate events, festivals, fundraisers … anything you can think of that needs attendee registration, engagement, exhibitor/sponsor management, etc. Works whether you’re onsite, fully online, or combining both.

I’m doing an in-person event. What does vFairs Event platform help me with onsite?

Onsite it helps with check-in & badging (QR codes or facial recognition), session management, onsite safety & access control, exhibitor coordination, staff schedule & notifications, lead capture, and real-time feedback via polls or surveys. Basically everything behind the scenes & front of house.

What Event Management Platform Features does vFairs Offers?

vFairs offers a complete suite of event management platform features designed to support in-person, virtual, and hybrid events. Organizers can create branded registration and ticketing pages, manage multiple ticket types, offer discounts, and integrate secure payment gateways. Onsite, the platform streamlines check-in with QR codes, facial recognition, and badge printing, while the mobile event app provides attendees with schedules, speaker details, maps, and engagement tools like live polls and push notifications. For virtual experiences, vFairs delivers immersive auditoriums, interactive exhibitor booths, live chat, and gamified activities to boost engagement. The platform also includes speaker and abstract management, sponsor and exhibitor portals with lead capture tools, and powerful marketing capabilities such as custom landing pages and automated email campaigns. Robust analytics dashboards give organizers real-time insights into registrations, attendee behavior, and engagement, with detailed post-event reports to measure ROI. With full support for hybrid formats, role-based access controls, deep branding customization, and integrations with popular CRMs and payment systems, vFairs enables seamless planning, promotion, execution, and analysis of events of any scale.

Ready to Plan Your Next Event?