Event Lead Capture

Collect & Manage Leads Data at On-site Events

Simplify onsite lead generation for exhibitors with badge scanning, data collection, note-taking, and integration with CRMs and Martech solutions.

Request a Demo

Loved by Organizations Worldwide

Easily Capture, Qualify and Monitor Event Leads

From swift information capture to facilitating lead generation, our lead capture app adapts to the diverse needs of exhibitors, ensuring efficient lead management.

Simplify Onsite Contact Capture

  • Scan QR codes and business cards, or enter data manually
  • Find relevant leads via search and filter tools
  • Highlight recommended attendee profiles
  • Categorize leads, add notes
  • Chat with scanned leads

Measure Event ROI

  • Provide real-time analytics on generated leads
  • Measure leads per exhibitor or team
  • Generate visual reports showcasing scan counts
  • Identify top-performing exhibitors and sponsors

Contextualize Data

  • Evaluate visits, clicks, downloads, and chat activity at exhibit booths
  • Identify the most active exhibitor based on badge scans
  • Gauge attendee interests via chat logs and meetings booked

Set Up and Configure Your Event

  • Set up exhibitor profiles and invite them to your app
  • Connect with vFairs event management tools
  • Integrate with the world’s top CRMs and marketing platforms
  • Export event stats and report to a CSV or PDF

Lead Capture App - Product Tour

Explore vFairs' Lead Capture App, designed exclusively for efficient lead management through seamless data collection, attendee interaction, and integration capabilities.


Versatile App for All Events

Trade Shows

Capture Leads Efficiently at

See More


Conference Lead Management Made Simple

See More

Explore More with vFairs!

Explore more features that truly elevate the onsite event experience for you.


Registration & Ticketing

Streamline event registrations and ticketing with vFairs’ intuitive platform and tools effortlessly.

learn more


Badge Printing & Check-In

Easily print badges and streamline attendee check-in for seamless event management with vFairs.

learn more


Mobile App

Empower attendees with our versatile mobile app for seamless event engagement and interaction.

learn more


Event Reporting

Gain valuable insights with comprehensive event reporting, enhancing decision-making and future planning.

learn more


Marketing Tools

Maximize event reach with powerful marketing tools, boosting attendee engagement and participation effectively.

learn more

What Our Customers Are Saying

See how vFairs customers have hosted successful events.

“The possibility to capture lead one by one and the main benefit was to track any session and users behavior.”

Rafael N.

Marketing Analyst

vFairs provides a centralized hub for an in-person event providing event and speaker details, communicating with other attendees and sponsors and providing a one-stop location for all event info. This helps to streamline our event management during the live event.

Tracy A


vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years’ headaches for us.

Darci P.


“vFairs is an all-in-one platform that helps us host a full conference experience. It’s a great gathering place for attendees to log into and feel like they are part of something even if they are not inperson

Brittany C.


Game Changing Virtual, Hybrid and In-person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

Request a Demo

Explore Our Other Features

Event marketing

Get the word out with a customized event landing page and email marketing campaigns

learn more

Chat and Networking

Promote engagement with our 1:1 or group chat, audio, and video features.

learn more


Deliver speaker sessions that instantly captivate audiences and make a lasting impact.

learn more


Hook attendees and increase event engagement with a leaderboard and scavenger hunt.

learn more


Extract event insights with real-time metrics, attendance data, and post-event reports.

learn more

Frequently Asked Questions

What is the lead capture process?

The lead capture process involves several streamlined steps facilitated by our event lead capture app. Firstly, attendees can swiftly download and exchange contact cards directly within the platform, eliminating any delays. Moreover, they have the option to manually enter data or utilize QR codes or business card scanning for efficient data input, which is then automatically collected within the lead management system. This tailored solution simplifies event networking and lead generation, specifically catering to exhibitor needs.

How do you track leads at an event?

To track leads at an event:
  • Define clear goals and metrics, such as lead quantity and quality.
  • Utilize unique tracking codes and links to attribute leads to specific event activities.
  • Integrate your CRM and event platforms for seamless lead management.
  • Collect feedback and surveys to gauge attendee satisfaction and gather insights.
  • Analyze and optimize lead data to improve future event strategies.
  • Consider compliance with data privacy regulations, staff training, and communication with sales and marketing teams.

What is the difference between lead retrieval and lead capture?

Lead capture entails gathering potential lead information through forms or interactions across various touchpoints. It involves collecting data like contact details to initiate communication and nurture leads. Lead retrieval, focused on events and trade shows, involves technology like barcode scanners to efficiently collect attendee information for post-event follow-up and lead nurturing.

What are the 3 stages of lead capture?

In a product-based company, the lead phases could indeed align with the consumer experience stages, such as "Awareness," "Consideration," and "Decision." These stages reflect the progression of a potential customer from initial awareness of the product to making a final purchase decision. For service-based companies, the lead phases can still follow a similar progression but may be tailored to reflect the unique aspects of the service-oriented consumer experience.

Contact Us

Excited to host an amazing event with the vFairs app? So are we! Get started right away.

Contact us CTA fold img

Discover What Attendees Truly Want!

Unlock key insights to elevate your events with our exclusive Event Preferences Report.