All You Need to Capture, Sort, & Nurture Leads Onsite
vFairs' lead capture app helps manage onsite leads by enabling sales team collaboration, adding notes/tags, booking follow-ups & syncing data with your CRM.
Setup & Configuration
Set Up Your App & Invite Teammates In Minutes.
- Configure the lead capture app within the same vFairs backend as the rest of your event.
- Give exhibitors access to a dedicated portal to configure their booth and invite teammates for collaboration.
- Give varying degrees of access to each member of your team, booth managers, and booth reps.
- Save settings and configuration preferences as a template to re-use for all your events.
Lead Capture
Collect Lead Data With Multiple Methods & Custom Lead Forms.
- Let each exhibitor create a custom lead capture form so they can collect data most important to them.
- Add custom lead form fields like product interest, budget, requirements, etc.
- Capture leads with QR code scanning, business card scanning, and manual entry.
- Edit or delete entries easily to keep data accurate and clean.
AI Lead Enrichment
Turn a Name & Email Into a Full Lead Profile Instantly.
- Capture the basic info from a prospect like name or email manually or by scanning their card.
- Tap once to enrich with company name, title, and more.
- Double-check lead information you already have to make sure its accurate.
- Leave every conversation with a lead worth following up on.
Lead Management
Add Context To Each Lead With Custom Tags, Text & Voice Notes.
- Create custom tags for your leads like hot, cold, urgent, interested in product A, etc.
- Add written or audio notes with each lead for deeper context.
- Quickly find leads in the system with filters for tags or keywords.
- Sort leads with advanced filters like all leads from one booth, or captured by one teammate, etc.
- Create tasks for exhibitors with deadlines and details for quicker booth setup.
Lead Communications
Follow-Up With Priority Leads via Custom Email Templates, Calls, & In-App Chat.
- Send emails or make direct calls to most important leads for timely follow-ups.
- Chat with leads within the app and follow-up while the memory is still fresh.
- Personalize follow-ups with custom email templates with product presentations or demo links.
- Reassign leads to different representatives for efficient follow-up.
Integration
Offer Seamless Integration With Popular CRMs & Martech Solutions
- Transfer leads’ data to your CRM or Martech systems and obtain data as a CSV.
- Integrate with popular apps yourself or let the vFairs team assist you.
- Generate secure custom APIs easily through our Apps Marketplace.
Reporting
Measure Event Impact with Real-Time Data
- Track scan counts, leads gathered, and identify the most engaged participants.
- View a real-time dashboard with current lead and follow-up status.
- Measure leads generated by each team or individual team member.
- Keep an eye on lead capture stats for all your events with an organization-level dashboard.
Why Lifecycle AI Matters
Explore More with vFairs!
Explore more features that truly elevate the onsite event experience for you.
Check-in & Badge Printing
Capture comprehensive check-in data and session analytics across every event in your portfolio.
Registration & Ticketing
Create custom registration forms and set up easy payments processing for your ticketed events.
Event Mobile App
Make your events stand out by adding an event mobile app designed for attendee networking and engagement.
“The possibility to capture lead one by one and the main benefit was to track any session and users behavior.”
Rafael N.
- Marketing Analyst
vFairs provides a centralized hub for an in-person event providing event and speaker details, communicating with other attendees and sponsors and providing a one-stop location for all event info. This helps to streamline our event management during the live event.
Tracy A
- Small-Business
vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years’ headaches for us.
Darci P.
- Mid-Market
“vFairs is an all--one platform that helps us host a full conference experience. It’s a great gathering place for attendees to log into and feel like they are part of something even if they are not –“
Brittany C.
Frequently Asked Questions
What is the vFairs Event Lead Capture App?
The vFairs Event Lead Capture App is a mobile solution designed to help exhibitors and organizers efficiently collect and manage attendee information during events. It offers features like QR code scanning, business card capture, manual data entry, and real-time syncing with CRM systems.
What is the overall lead capture process using this app?
The lead capture process using the vFairs Event Lead Capture App involves scanning attendee badges or QR codes, manually entering data, or capturing business card details. Once the data is collected, leads can be categorized, scored, and tagged with notes for easy follow-up, while real-time syncing ensures seamless integration with CRM systems for post-event outreach.
What is the difference between "lead capture" and "lead retrieval"?
"Lead capture" refers to the process of collecting attendee information during an event, typically using methods like QR code scanning, business card capture, or manual entry. On the other hand, "lead retrieval" is a more specific term used for systems or tools that allow exhibitors to access and retrieve the contact details of event attendees in real-time, often through scanning badges or QR codes.
What types of events is the Event Lead Capture App suitable for?
The Event Lead Capture App is suitable for a wide range of events, including trade shows, conferences, exhibitions, job fairs, and networking events. It is particularly beneficial for events where exhibitors or sponsors need to efficiently gather and manage leads, track engagement, and follow up with potential clients or partners.
How does the app simplify onsite contact capture for exhibitors?
The app simplifies onsite contact capture for exhibitors by enabling them to quickly scan attendee QR codes or badges, automatically populating lead information. This eliminates the need for manual data entry, saves time, and ensures accurate and real-time data collection that can be immediately used for follow-up.
Can exhibitors add notes or categorize leads? Is there a lead grading mechanism in the app?
Yes, exhibitors can add notes and categorize leads within the app, allowing them to personalize their follow-up strategy. The app also features a lead grading mechanism, enabling exhibitors to score leads based on their level of interest or potential, making it easier to prioritize follow-ups after the event.
How do organizers set up and configure the app for an event?
Organizers can set up and configure the app by customizing event-specific information, such as attendee badges, QR codes, and lead capture forms. The app allows them to define data fields, set up lead scoring, and integrate with CRM systems to ensure seamless data transfer and tracking throughout the event.
How do you track leads at an event using the vFairs platform?
Exhibitors can track leads at an event using the vFairs Lead Capture App by scanning attendee QR codes or badges, which instantly populates attendee information. They can then categorize leads by assigning tags such as "Hot," "Warm," or "Cold," and add notes or voice memos to provide context for follow-up actions. The app also offers real-time analytics, allowing exhibitors to monitor scan counts and lead capture metrics, which helps in assessing engagement levels and ROI during the event.
What integrations does the Event Lead Capture App offer?
The vFairs Event Lead Capture App offers seamless integrations with several leading CRM and marketing automation platforms, including Salesforce, HubSpot, Marketo, Zoho CRM, Zapier, and Mailchimp.
Are the lead capture forms customizable? Can I change them for different exhibitors or booths?
Yes. You can customize lead capture forms to include custom fields, questions, etc., and tailor them to different exhibitors or booths if needed.
How can I see how many leads I'm generating / event impact in real time?
There are dashboards and reporting tools that show lead quality vs quantity, tracking by individual exhibitors or team members, follow-up status, etc. These are real-time during the event.
How do I get lead data out of the system? Is there CRM integration?
Yup. The app supports real-time sync with major CRMs and marketing tools. You can also export data (bulk or individual leads) with filters (booth name, captured by, lead type, etc.).
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