For Event Agencies and PCOs

Run Every Client Event on One Platform, Under Their Brand

When you run events for your clients, you need a reliable event management platform, run under your client's brand, with a team that gives you answers on the day.

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Enterprise Grade Trust

Recognized by Gartner & G2. Trusted By Top Organizations.

Give Every Client an Event That Runs Clean From Registration to Check-Out

One platform for registration, check-in, badges, and the app, built to stay in sync on site and backed by 24/7 support.

Win More Client Work by Bringing the Whole Event Stack Yourself

Pitch one platform for registration, check-in, badges, the app, and reporting, instead of stitching vendors together.
Fold event technology into your proposal as a capability you own, so you can bid on bigger, more complex events.
Charge for the technology and the delivery, not just the hours.
Walk into the pitch with a platform you already know inside out.

Run Every Event Under Your Client’s Brand, Not Ours

Put your client’s logo, colors, and branding across the registration site, the app, and the event.
Use your own domain on the registration and event site.
Keep vFairs in the background, so the event looks like your client’s, or like yours.
Give each client an event that looks built for them, not pulled from a template.

Get Attendees Registered and Paid Up in Minutes

Launch a branded event site and a registration form attendees finish in minutes.
Collect exactly the data you need with custom fields and question logic.
Sell tiered tickets, apply promo codes, and take payment through Stripe and PayPal.
Embed registration on your own site or your client’s, or host it on vFairs.

Keep Check-In Moving Even When Everyone Shows Up at Once

Registration syncs in real time, so people who sign up at the door appear in the system and check in without a wait.
Reconcile online and in-person attendees in one place, with check-in and check-out tracked together.
Bring your own printers and scanners on site, or use ours, whichever your team already runs.
Reach a named project manager and 24/7 support who know your event, so a problem on the day gets a person, not a ticket.

Print Badges and Check People In Without the Queue

Check attendees in fast with QR scans on the mobile app.
Print professional badges on site, and reprint on the spot when details change.
Batch-print badges before doors open to clear the morning rush.
Add facial recognition check-in for your largest events.

Build and Change Your Events Yourself, Without Waiting on Anyone

Build registration forms with conditional logic, multi-step flows, and discount codes yourself, no ticket required.
Clone last year’s event or your last client build in one click, then change the dates, branding, and details.
Adjust content, pricing, and settings from the backend while the event is live.
Run every client account from one dashboard, with separate permissions so each team only sees their own event.

Put the Whole Event in Your Attendees’ Pockets

Give attendees a personalized agenda, speaker profiles, and venue maps in one app.
Send push notifications so schedule changes and announcements reach everyone.
Run the whole event under your client’s brand, with your own domain on the registration site and their logo through the app.
Offer sponsors and exhibitors visibility with banner and splash placements.

Get the Busywork Done in a Fraction of the Time With AI

Draft event copy, emails, and landing page content in minutes with built-in AI writing tools.
Pair the right attendees with AI matchmaking and let the AI meeting scheduler book their meetings, so your client’s networking runs itself instead of being booked by hand.
Answer attendee questions around the clock with an AI event assistant, without adding staff.
Ask for your event numbers in plain English and get a formatted report back, straight from Claude or your own AI tools using our MCP server.
Spend less time on setup and repetitive admin, so your team can run more events.

Fill More Seats at Every Event You Run

Reach your audience with automated email campaigns and reminders.
Build branded landing pages that match each client’s look.
Create marketing copy fast with built-in AI tools.
Cut no-shows with confirmations, reminders, and calendar invites.

Plug vFairs Into the Tools Your Agency Already Runs On

Sync registrations to Salesforce or HubSpot through native connectors, or to anything else through Zapier.
Take payments through Stripe, PayPal, and international gateways.
Keep the tools your team already relies on instead of replacing them.
Move data in and out with exports and an open API.

Run Events in Any Language, in Any Market

Run registration, the app, and event content in your attendees’ language.
Deliver events across regions and time zones from one platform.
Run registration and the app in right-to-left languages, with local date, currency, and name formats applied automatically.
Lean on a support team that has run events in multiple languages and markets.

Help Attendees Find the Right People to Meet

Let attendees message, chat, and set up meetings on web or mobile.
Match people with shared interests through smart matchmaking.
Host roundtables and group discussions for focused conversations.
Exchange contacts by badge scan on site or a tap online.

Show Your Client the Event Was Worth It

Give clients clear reports on registration, attendance, and engagement.
Track session attendance and individual attendee journeys.
Hand sponsors and exhibitors the lead and booth numbers they paid for.
Pull the figures into dashboards you can share, without wrestling spreadsheets.

Run Any Event Type Your Clients Ask For

From a client's flagship conference to a multi-hall medical congress, run it in person, hybrid, or online.

Conferences and Conventions

Run your clients’ signature multi-track events end to end.

Trade Shows and Exhibitions

Manage exhibitors, booths, and lead capture in one place.

Medical and Scientific Congresses

Handle abstracts, posters, speakers, and CME across multiple halls.

Career and Job Fairs

Connect candidates and employers for your clients.

Awards and Galas

Run ticketing, seating, and the on-site experience for showcase events.

Summits and Workshops

Deliver smaller, high-touch programs with the same tooling.

Having the ability to print QR codes made the event run smoothly. We had people lining up who hadn’t registered prior to the event. They would just scan the QR code and have a smooth entrance to the job fair, reducing a lot of stress on their side.

Ana Bernstein

Director at JVS

Our attendees were really excited and amazed to use the conference mobile app because it gave them another way to be in tune with the conference and interact with other attendees. From day one, until the conference was fiished, the vFairs team were there to develop the mobile conference app.

Rio Salcedo

Operations Team Member at Starbucks

vFairs mobile app has been amazing. Our representatives are enjoying how the badge printing works and the secure QR codes that give us access to candidates’ profiles.

Marvin Lopez

Executive Director at TCOE

Lynx Expo Helps Businesses Expand in 50+ Countries Through Virtual Food Fair

FAQs

What makes vFairs reliable during a live event?

Registration syncs in real time so on-site check-in keeps moving, online and in-person attendees reconcile in one system, and every event comes with a named project manager and 24/7 support who know your setup.

Can I run events under my client's brand?

Yes. Put your client's logo and colors across the registration site and the app, and use your own domain on the event site, so the event looks built for them rather than for vFairs.

Can I manage several client events at once?

Yes. Run every client account from one dashboard, with separate permissions so each team only sees its own event.

Can I reuse an event setup for the next edition or the next client?

Yes. Clone any past event in one click and update the dates, branding, and details, so recurring programs and repeat client builds do not start from scratch.

Does vFairs connect to the tools we already use?

Yes. Sync registrations to Salesforce or HubSpot through native connectors, or to anything else through Zapier, take payment through Stripe and PayPal, and move data in and out with exports and an API.

Can we run events in more than one language and market?

Yes. Registration, the app, and event content can run in your attendees' language, including right-to-left languages, with local date, currency, and name formats applied automatically.

MARKET & CAPTURE

EVENT APPS

PLAN & BUILD

INSIGHTS & ESSENTIALS

MANAGE

ENGAGE

ONSITE

VIRTUAL

IN-PERSON EVENT FORMATS

Hybrid event formats

Virtual event formats