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Connect to your HubSpot Account
If you only have one HubSpot account this step will be skipped automatically.
vFairs is designed to work with your HubSpot CRM as the source of truth, keeping the data under your ownership as much as possible. Unlike other integrations that just extract your data from the CRM, we need to use quite a few HubSpot APIs to achieve this!
Navigate to App Marketplace and search for vFairs and select the app from the drop down list. Click the Install app button to configure the integration.
Note: If vFairs app do not appear in search drop down then use this Installation Link to configure the app integration
Enter vFairs event App Key and App Secret and click Next button
Navigate to vFairs event backend > Event Setup > API Settings and Create Secret. Copy paste App Key and Secret.
Select integration workflow either HubSpot to vFairs or vFairs to HubSpot. Select HubSpot List if applicable and click Next button
If the workflow is from HubSpot to vFairs, the dropdown will display vFairs attendee registration form fields for mapping, with HubSpot fields shown as labels. If the workflow is from vFairs to HubSpot, the dropdown will display HubSpot contact object fields for mapping, with vFairs attendee registration form fields shown as labels. Click the Next button then application will redirect to HubSpot connected apps section.
In a HubSpot to vFairs workflow, the integration ensures that every time a user registers in HubSpot, their information is automatically and seamlessly synced with vFairs. This means that the data entered during the HubSpot registration process, such as names, email addresses, and other relevant details, are instantly pushed to vFairs without any manual intervention. This automation reduces the need for repetitive data entry and ensures that your event attendee list in vFairs is always up-to-date with the latest registrants from HubSpot.
Conversely, in a vFairs to HubSpot workflow, whenever a user registers through the vFairs platform, their information is automatically pushed to HubSpot. This synchronization allows you to capture and manage event attendee data within HubSpot, where you can utilize HubSpot’s powerful CRM and marketing tools to nurture leads, follow up with attendees, and analyze data. The seamless data flow between vFairs and HubSpot ensures that your marketing and event management efforts are aligned, providing a streamlined experience for both your team and your users.
In both workflows, the automatic data synchronization enhances operational efficiency, minimizes the risk of data errors, and ensures that your systems are always in sync, allowing for a more cohesive and effective event management and marketing strategy.
If for any reason you need to uninstall vFairs app then you can do so within your HubSpot integrations settings page.
You can find this page by opening HubSpot and navigating to Settings > Integrations > Connected Apps.
Uninstalling vFairs app will not affect your HubSpot data in any way. If you wish to reinstall vFairs app then you can connect on the website again (or follow the setup guide above).
Unfortunately we do not get notified that you’ve uninstalled vFairs app, so if you have an active subscription with us then please let us know that you’ve disconnected vFairs app from your HubSpot portal. You can email us at integrations@vfairs.com and we’ll help you out to uninstall the app within vFairs.
