• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Host Strategic Sessions and Build Team Connections with a Company Offsite Platform

vFairs is a company offsite platform that helps you host focused brainstorming or training sessions, make sure employees are engaged and well-connected, and turns conversations into real business strategy with post-event analytics.

Ready to Plan your Virtual Fair?

Trusted by top organizations & recognized on G2

All You Need for an Easy-to-Manage and Successful Company Offsite

vFairs helps you manage your employees' attendance, accommodations, and engagement throughout the event through custom registration, networking tools, quick check-ins, and mobile apps.

Event Registration

Capture Registration & Accommodations Info For Your Exclusive List of Employees

  • Build forms with custom layouts, designs, and fields with a no-code form builder.
  • Capture specific information like accommodation needs, dietary preferences, etc.
  • Keep the guest list in your hands by sending invites to specific employees only.
  • Make it easier for entire departments to register at once with group registrations.
  • Log in securely with SSO and OTP-based logins.
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Onsite Badge Printing & Check-Ins

Make Check-Ins Smooth & Quick with Instant Badge Printing & Self-Serve Kiosks

  • Check in employees by scanning QR codes, AI-powered facial recognition, or manual search.
  • Set up branded kiosks where employees can check themselves in.
  • Print attendee badges on-site or in bulk before the event.
  • Choose from multiple types of badges and lanyards.
  • Design custom badges through a drag-and-drop badge builder.
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Event Mobile App

Personalize Each Employee’s Experience with a Purpose-Built Mobile App

  • Design a mobile app with your company’s branding with a drag-and-drop app builder.
  • Allow attendees to curate a personalized agenda for themselves.
  • Host sessions, documents, and other resources for employees on the mobile app.
  • Set up an AI-powered chatbot to answer attendee questions and help them onsite.
  • Share venue location, travel, and accommodation details through the app.
  • Include hotel names and room numbers next to each employee’s name in their attendee profiles.
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Sessions

Host Live or On-Demand Strategy, Training, & Leadership Keynote Sessions

  • Create a detailed agenda with live, semi-live, or on-demand sessions.
  • Set up multi-day sessions with various tracks and languages.
  • Stream all onsite sessions through the web platform or mobile app for remote employees.
  • Host through the vFairs webinar platform or integrate with streaming sites like Zoom, Restream, etc.
  • Create breakout rooms in sessions to aid with collaboration and team-building.
  • Add live Q&As and polls to sessions to engage all employees.
  • Allow speakers and session moderators to manage live Q&A easily.
  • Set up live translations, transcriptions, and subtitles for all sessions.
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Networking & Engagement

Encourage Employee Connections & Aid Strategy Talks with Networking Tools

  • Set up live chat and contact exchange options in the mobile app.
  • Let employees schedule private or group meetings to discuss strategy.
  • Bring together employees for a quick chat with AI-powered matchmaking.
  • Set up roundtable discussions around a topic to keep conversations focused.
  • Add a live feed in the mobile app to encourage informal conversations.
  • Set up a social wall and a photo booth for healthy employee engagement.
  • Make training and strategy sessions fun with trivia, leader board, QR-based scavenger hunt, etc.
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Event Management

Manage Everything Effortlessly with Onsite Support and an Org-Level Dashboard

  • Get expert onsite support from the vFairs team to set everything up.
  • Manage event settings, add users, and oversee all data with an organizational dashboard.
  • Add custom permissions for users and limit access to certain areas of the event.
  • Ensure privacy and security with GDPR, SOC 2 Type II, and ISO 27001 compliance.
  • Save event-level or org-level settings to reuse easily for other events.
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Analytics

Measure Event ROI & Showcase Results to Leadership with Detailed Analytics

  • Build and save custom reports to extract the data you need.
  • Monitor attendance with QR code scans, number of printed badges, etc.
  • Measure engagement stats, session views, document downloads, etc.
  • Get detailed chat stats with logs on group and 1:1 chats.
  • Follow each employee’s journey to ensure participation.
  • Export reports and share with leadership to showcase event success.
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What Sets vFairs Apart?

vFairs is your one-stop technology partner for gala management and hosting.

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Scalability

vFairs lets you host an event of any size and complexity. Easily scale our platform up or down to suit your specific event needs.

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End-to-end Event Management

Plan, run, and measure your event with ease. vFairs provides a comprehensive set of tools to ensure your event is seamless and successful.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Usersotal Registrations
28
Total Exhibitors
12443
Total Booth Visits
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

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3.5M+
Attendee Served
10+
Years in Events
100K+
Exhibitors Served
150+
Industries
100+
Countries
10+
Languages

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build a virtual fair that suits your budget. Bulk pricing is also available.

How easy is it to use vFairs?

vFairs is an incredibly easy to use and intuitive platform. This is feedback provided by many of our delighted customers.

What kind of event marketing support does vFairs provide?

vFairs offers 360-degree event marketing support. We assist you with registrations through visually-rich landing pages, custom domains, email marketing templates and more so that you can maximize the number of registrations for your fair.

Can vFairs integrate with the platforms I already use?

vFairs provides integrations with a host of softwares including (but not limited to) Marketo, Zapier, Hubspot, Zoom, Slido, Restream and the list goes on!

Can I customize how my event looks like with vFairs?

You can choose your virtual fair look from a large library of templates or submit a photo of your idea and the vFairs design team will create a specialized 3D model. You can also customize the virtual venue with your logos, graphics and brand colors.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their virtual fairs with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of virtual fairs we have done in the recent past, and best guide you on how to host your fair.

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