• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Speed up Conference Check-Ins with Badge Printing, Self-Serve Kiosks & Facial Recognition

Easily manage arrivals, reduce wait times, and improve on-site event flow with vFairs conference check-in system. Print high-quality custom badges in real time and check in conference attendees without delays. 

Ready to Make a Positive First Impression on Your Event Attendees?

Trusted by top organizations & recognized on G2

Reliable Conference Check-In Software for Stress-Free Attendee Arrivals

Your attendees can just smile and walk in with digital conference check-in options like AI-powered facial recognition and instant QR code scans.

Facial Recognition

Allow Instant & Secure Check-Ins with Facial Recognition

  • Capture pictures of conference attendees at the time of registration.
  • Check attendees into the conference with a quick and simple scan of their faces.
  • Avoid duplicate ticket scams and make your events more secure than ever.
  • Keep customer data safe by anonymizing or deleting post event.
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QR Code Conference Check-Ins

Check-In Attendees and Track User Behavior with Unique QR Codes

  • Each attendee gets a unique QR code through their conference check-in app.
  • Attendees can scan their QR codes at check-in kiosks and let themselves in.
  • Track attendance rates and session check-ins with each QR-code scan.
  • Understand your audience better with real-time data within the conference check-in software.
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Badge Printing

Pre-Print Event Badges In Bulk or On-Demand

  • Design high-quality custom badges for each attendee type with a simple drag-and-drop builder.
  • Choose from various badge types and thicknesses, single, and double-sided badges.
  • Queue-up badges for bulk printing and save time or print on-demand during the event.
  • Purchase custom data packages including WiFi, ethernet and more.
  • Provide your staff with onsite badge printing tools like ticket printers, laptops, tablets, etc.
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Onsite Support

Relax as Our Onsite Support Team Sets Everything Up

  • Get dedicated white-gloved onsite support for all your events.
  • Avail assistance from our team of experts so there are no technical glitches.
  • Take care of other important tasks as vFairs certified onsite support takes on check-ins and badge printing.
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Badge Printing Analytics

Get Real-Time Attendance Data within the Conference Check-In System

  • Track each event check-in with QR code or facial recognition.
  • Analyze user behavior and understand where your audience spent the most time with session check-ins.
  • Track the total number of badges printed at the event.
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What Sets vFairs Apart?

Your all-in-one event management solution, built for events of any size.

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Integrated Event Management Suite

Plan, run, market, and analyze your entire event from start to finish on one integrated and consistent platform that’s all built in-house.

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Use-Case Specific Features

We’ve built use-case specific features to achieve unique outcomes for trade shows, conferences, job fairs, and more.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Total Registrations
28
Total Exhibitors
12443
Total Booth Visits
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

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3.5M+
Attendee Served
10+
Years in Events
100K+
Exhibitors Served
150+
Industries
100+
Countries
10+
Languages

Frequently Asked Questions

How does the event check-in and badge printing software work?

Our badge printing and event check in software streamlines the registration process by allowing attendees to check in seamlessly and receive personalized badges on-site, ensuring a smooth start to your event.

What is included in my vFairs hardware rental for event badge printing solutions?

Our hardware rental includes conference badge printers, kiosks, scanners, laptops, internet routers, tablets, and smartphones with event check-in software to ensure a seamless check-in experience for your event attendees.

How to make custom event badges?

Creating a custom badge is easy with our event badge printing software. Simply upload your logo, choose your design elements, and add attendee information to create a personalized badge that reflects your event's branding.

What are event badges made of?

Event badges are typically made of durable materials such as PVC or plastic, ensuring they withstand the rigors of event attendance.

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Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

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Ready to Make a Positive First Impression on Your Event Attendees?