• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Tech That Makes In-Person & Virtual Event Management Easy

vFairs is an all-in-one event platform for events of any size. Flexible enough to host trade shows, conferences, job fairs and more, our tools are all built to work together, giving you a consistently flawless planning and execution experience; from registration through to post-event analysis.

Ready to Plan Your Next Event?

Trusted by top organizations & recognized on G2

Plan and Execute Your Event Smoothly with An End-to-End Platform

From pre-event planning to execution and post-event analysis, vFairs supports you through the entire event management process. Let our comprehensive suite of tools take away the chaos of managing events, and add value for you and your attendees.

Event Planning Platform

Manage Accommodations, Budget, and Your Event Venue In One Place.

  • Set up, manage, and analyze all your events from an organization-level dashboard.
  • Manage accommodation directly from inputs shared in the registration form.
  • Keep an eye on finances and ROI with our event budgeting widget. 
  • Design custom floor plans for seamless attendee navigation.
  • Manage exhibit booth availability, pricing, and booth bookings at your event.
Load More
manage-accommodations-budget-and-your-event-venue-in-one-place
Event Marketing Tools

Build Event Hype and Drive Attendance with AI-Powered Marketing Tools. 

  • Launch a branded event website with a custom domain URL, registration form, event pages, agenda, etc. 
  • Produce marketing materials and campaigns in minutes with vFairs AI Assistant.
  • Create custom emails with personalization tokens and branding with a drag-and-drop email builder.
  • Send mass emails to all attendees or create customized segments from your audience.
Load More
build-event-hype-and-drive-attendance-with-ai-powered-marketing-tools
Event Registration & Ticketing Software

Collect Attendee Info & Manage Payments with Customizable and Easy-to-Build Forms.

  • Build your own custom forms with a drag-and-drop form builder.
  • Choose payment providers from 30+ options available in our Payment Marketplace.
  • Support custom ticket types, tiers, discounts, and coupons.
  • Sync registration data directly with your CRM.
  • Offer secure check-outs with a PCIDSS & GDPR compliant website.
Load More
collect-attendee-info-manage-payments-with-customizable-and-easy-to-build-forms
Check-in & Badge Printing

Skip Check-In Queues with Self-Serve Kiosks, Instant Badge Printing, & Facial Recognition.

  • Create single or double-sided badges as per your event needs.
  • Design customized badge designs with a drag-and-drop builder for each attendee type.
  • Pre-print badges in-bulk or on-demand by scanning attendee QR codes.
  • Enable self-serve check-in kiosks and group check-ins.
  • Check-in attendees with facial recognition. 
Load More
skip-check-in-queues-with-self-serve-kiosks-instant-badge-printing-facial-recognition
Virtual Event Platform

Design an Immersive Virtual Environment in Minutes & Keep Virtual Attendees Engaged.

  • Launch a fully customized branded virtual venue in minutes.
  • Choose from 2D or 3D designs for virtual lobbies, exhibit halls, and more.
  • Pick a unique feature set based on your event needs and goals.
  • Host engaging sessions with an immersive webinar platform, Q&As, polls, etc. 
  • Drive engagement with 1:1 and group chat, meeting schedulers, and gamification.
Load More
design-an-immersive-virtual-environment-in-minutes-keep-virtual-attendees-engaged
Mobile Event App

Add a Custom Mobile App with Content & Engagement Tools.

  • Set up a customized mobile app with a self-serve widget.
  • Give attendees a chance to network with chat, meetings, and contact card sharing.
  • Host event content and sessions on-the-go.
  • Enhance attendee experience with interactive floor plans and personalised agendas.
  • Let our AI Event Assistant handle attendee questions about sessions, booth locations, and real-time event details.
Load More
add-a-custom-mobile-app-with-content-engagement-tools
Exhibitor & Attendee Experience

Wow Attendees & Exhibitors with Curated Content, Seamless Networking, Booth Setup & Lead Capture.

  • Collect session and speaker submissions with a robust abstract management system.
  • Curate complex multi-track agendas with live and on-demand content.
  • Power attendee networking with AI matchmaking, chat, meetings, and QR contact sharing.
  • Allow exhibitors to easily run booths, track leads & book meetings in one place with our Exhibitor Portal. 
  • Empower exhibitors with QR & business card lead scanning in a dedicated app.
  • Show exhibitors their ROI with lead analytics & post-event reports.
Load More
wow-attendees-exhibitors-with-curated-content-seamless-networking-booth-setup-lead-capture
Event Reporting & Analytics

Learn from Live Dashboards and Post-Event Reports to Make Data-Driven Decisions.

  • Measure real-time engagement with check-ins, QR scans & session tracking.
  • Quantify virtual success by monitoring logins, booth traffic & downloads.
  • Track individual attendee engagement with user journeys.
  • Visualize event data through our reporting dashboard.
  • Get instant event insights by asking the AI reporting chatbot anything.
Load More
learn-from-live-dashboards-and-post-event-reports-to-make-data-driven-decisions

What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

complete-event-management-suite

Integrated Event Management Suite

Plan, run, market, and analyze your entire event from start to finish on one integrated and consistent platform that’s all built in-house.

event-services-for-any-company-size

Use-Case Specific Features

We’ve built use-case specific features to achieve unique outcomes for trade shows, conferences, job fairs, and more.

dedicated-customer-support

Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

t-mobile-logo-2-3

“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
kerry-stevens_senior-program-manager-3-2
amazon_logo-2
Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
cornell-university-logo-5
Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Total Registrations
28
Total Exhibitors
12443
Total Booth Visits
nestle-logo-6
It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
national_health_service_nhs_logo-2
The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

mobile-event-apps-2
event-management-platforms
event-networking-matchmaking
event-registration-ticketing
gartner-peer-insights-1
sourceforge-capterras-partner-1
3.5M+
Attendee Served
10+
Years in Events
100K+
Exhibitors Served
150+
Industries
100+
Countries
10+
Languages

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build your in-person event that suits your budget. Bulk pricing is also available.

What kind of event tech support does vFairs provide?

vFairs equips you with all the onsite gear you need for your event. We provide you with high-tech printers, ethernet switch, wi-fi router, and more for complete onsite tech support.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their in-person events with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of in-person events we have done in the recent past, and best guide you on how to host your event.

faq-img

Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

Contact Sales

Wait! Leaving without a free demo?

In 30 minutes, we will show you why your audience will love your next conference with vFairs. Great information with no obligation.

Book my personalized demo No, I don't want to impress my audience

Ready to Plan Your Next Event?