Epic Events Podcast with
Shanaaz K.

How a Small Events Team Manages 100+ Virtual Events Annually

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  • Shanaaz K.

    Shanaaz K. is the Virtual Event Manager at Your Overseas Home with over 10 years of experience in corporate and creative event planning. She has planned and executed virtual conventions with over 8,000 registrations, managing everything from webinars to large-scale property expos.

About the Episode

How do you run 100 virtual events a year without drowning in spreadsheets and admin work?

Most event teams are barely surviving. You’re uploading attendee lists at midnight, manually tracking booth visits, and praying you can prove ROI. If your team is small, you’re lucky to pull off a few webinars without burning out.

Meanwhile, Shanaaz K. and her lean team at Your Overseas Home host three webinars every Thursday, plus two massive conventions with over 8,000 registrations each. All virtual. And they make it look easy.

In this episode, Muhammad Younas gets Shanaaz to spill her secrets. She discusses all the vFairs features that helped her save hours, a booking trick that encourages people to show up, and exactly how she proves to management that she’s crushing it.

If you’re tired of being buried under event admin while other teams seem to have it figured out, you need to hear this.

Key Takeaways: 

  • Running 100+ events annually is possible with a small team when you have the right platform support and automation in place.
  • Virtual reality experiences make your events stand out from competitors. Most attendees haven’t seen immersive VR at other virtual events.
  • Keep everything on one platform to avoid extra manual work. Using outside tools and trying to connect them creates unnecessary headaches.
  • Analytics are your proof of success. Track registrations, attendance, document downloads, and booth visits to show management what you’ve achieved.
  • Test platform features before your event. Make sure video calls, chat functions, and appointment areas work seamlessly for attendees.
  • Diversify your partner roster so attendees can get all their questions answered in one place, from lawyers to visa specialists.
  • A seamless digital experience matters more than bells and whistles. Focus on making the platform easy to use, not just feature-packed.
  • Choose platforms designed for tech-savvy audiences. If your attendees are comfortable with technology, they’ll engage more with immersive features.