• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Collect & Manage Research Submissions with vFairs Abstract Management Software

Streamline your call to papers process and collect conference research submissions, assign them to reviewers, and then showcase the accepted topics at your virtual, hybrid or in-person conference.

Ready to Level Up Your Next Conference?

Trusted by top organizations & recognized on G2

Collection to Publishing: A Complete Abstract Management Solution

The vFairs abstract management software facilitates the topic submission and minimizes friction in the review process allowing you to host an epic event.

Collect Abstracts with Convenience

  • Gather abstract submissions through an easy drag-and-drop upload experience
  • Capture any information you need through custom form fields
  • Facilitate blind reviews by hiding author information from reviewers
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Assign Reviewers

  • Assign abstracts to reviewers based on their expertise
  • Make it easy for reviewers to accept or reject abstracts with just one click
  • Choose between single or double-blind peer reviews
  • Assign multiple reviewers to an abstract
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Feature Accepted Abstracts in Your Conference

Enable swift check-ins with high-speed badge printer, wi-fi router, ethernet switch, and data package to deliver an amazing in-person event experience.

  • Accept and manage abstracts through a single platform
  • Seamlessly showcase accepted topics in your vFairs event
  • Present as slideshows, PDF files, posters, or live sessions
  • Get more control over the quality of the content at your conference
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Offer a Seamless User Experience

Get the support of vFairs certified on-site staff that will not only set up your VenueGear ahead of time but will also configure everything to ensure a successful event.

  • Set up automatic email notifications and keep all users in the loop
  • Simplify the login process for abstract reviewers with a direct login link
  • Remove clutter as reviewers only see assigned abstracts
  • Get access to all submission data with exportable report files
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What Sets Us Apart

Your all-in-one event management solution, tailored for events of any size.

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Complete Event Management Suite

Plan, run, and analyze your events, effortlessly—from start to finish. Create amazing event experiences with our all-in-one event platform that offers every tool you need, right at your fingertips.

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Event Services for Any Company Size

Host standout events every time, no matter your company size. From startups to big players, our flexible tools easily scale up or down to fit your needs. Whether you’re hosting a single event or managing multiple, one-time or recurring – we’ve got your back!

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Dedicated Customer Support

Count on our expert team to support your success. With quickest and most helpful responses, we offer dedicated assistance at every step of the way, ensuring your events run smoothly and efficiently.

What Our Customers Are Saying

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Total Registrations
28
Total Exhibitors
12443
Total Booth Visits
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

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3.5M+
Attendee Served
10+
Years in Events
100K+
Exhibitors Served
150+
Industries
100+
Countries
10+
Languages

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build your in-person event that suits your budget. Bulk pricing is also available.

What kind of event tech support does vFairs provide?

vFairs equips you with all the onsite gear you need for your event. We provide you with high-tech printers, ethernet switch, wi-fi router, and more for complete onsite tech support.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their in-person events with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of in-person events we have done in the recent past, and best guide you on how to host your event.

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Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

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