• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Manage Black-tie Events That Drive Donations With A Gala Event Management Platform

Drive donations, manage your event, and elevate your black-tie experience with an end-to-end platform. Collect registrations, process payments, check-in attendees, & gather donations, all in one place.

Ready to Plan your Virtual Fair?

Trusted By Top Organizations. Recognized by Gartner & G2.

All The Features You Need To Exceed Your Gala’s Event Planning & Fundraising Goals

Sell tables, tickets, and sponsor packages, manage check-ins & presentations, and host auctions & donations - all through a custom event app.

Event Setup

Launch Your Gala’s Event Website & App In A Few Simple Steps.

  • Create your event in minutes with a quick setup form. 
  • Give your team and volunteers exclusive setup access based on their role on the event planning team.
  • Upload assets for use across your event, such as logos, imagery, and documentation.
  • Self-manage your progress with a personalized checklist and quick links to event setup tasks.
  • Customize your event’s design through simple drag-and-drop page builders.
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Registration & Ticketing

Sell Tables, Tickets & Sponsorships Through Custom Registration Forms.

  • Design custom registration forms for attendees and sponsors through an intuitive drag-and-drop builder.
  • Create tiered ticket options and accept payments through 30+ popular payment platforms.
  • Offer group bookings, ticket add-ons, and special discounts for exclusive groups.
  • Control your guest list by manually approving or denying registrations.
  • Send invites to your existing list, and track their RSVP status.
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Event Landing Pages

Build Excitement About Your Gala & Collect Registrations Through A Custom Site Page.

  • Design a beautiful custom landing page that shares key event details and drives ticket sales.
  • Create visibility for sponsors by displaying logos prominently throughout your landing page.
  • Embed registration forms for attendees and sponsors directly on your event page.
  • Provide clear answers to popular event queries through an FAQ section.
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Email Marketing

Maintain Communications & Market Your Event Using Custom Email Campaigns.

  • Send custom-designed invite, confirmation, and update emails.
  • Use our drag-and-drop builder to create fully branded emails with ease.
  • Automate email workflows to ensure timely communication with attendees.
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Onsite Check-In

Manage Attendee Arrivals With A Swift & Convenient Onsite Check-In App.

  • Set up self-serve check-in kiosks or manage them through a volunteer-run check-in desk.
  • Check attendees in through QR code scan, facial recognition, or manual search.
  • Easily track who has and has not yet checked in to ensure all important guests are onsite.
  • Print custom-designed name tags instantly upon arrival onsite.
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Mobile App

Engage Your Attendees & Drive Donations Via A Custom-Branded Mobile App.

  • Design a custom-branded mobile app that fits your gala’s theme through a simple drag-and-drop app designer.
  • Provide attendees with real-time updates through notifications and live feeds.
  • Showcase your gala program through our in-app agenda.
  • Host auctions and collect donations from within the mobile app.
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Virtual Venue

Design Custom Virtual Venues With A Black-tie Look & Feel.

  • Design custom virtual environments that reflect the elegance of a real-life gala venue.
  • Create an elevated look and feel with fully branded virtual spaces.
  • Host live-streamed presentations, or upload pre-recorded videos for flexibility.
  • Offer engaging features like virtual networking rooms, sponsor showcases, and more.
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Donation Management

Raise Funds For Your Cause Using Virtual Fundraising Tools.

  • Boost donations with a built-in virtual auction feature.
  • Easily collect funds with a dedicated donations page.
  • Track pledges, donations, and auction items in real-time.
  • Link to your external fundraising page to further solicit donations from attendees.
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Customer Support

Enjoy Hands-On & Complimentary Support With A Dedicated Project Manager.

  • Get familiar quickly with the vFairs platform through a friendly onboarding team.
  • Allow your event’s project manager to help with event setup and management tasks.
  • Avail dedicated onsite support for your in-person event.
  • Experience 24/7 support regardless of event type or scale.
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Integrations

Integrate With Popular Tools & Your Current Fundraising Technology.

  • Sync one-way or two-way with popular apps and tools with our Apps Marketplace.
  • Integrate with thousands of tools through Zapier or Integry.
  • Generate custom APIs from our integration builder.
  • Enjoy expert support from the vFairs team for custom integration setup.
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Analytics

Analyze & Track Real-Time Event Metrics.

  • Track registrations, check-ins, and attendance rates.
  • Measure ROI through ticket sales, sponsorships, and in-event donations through our event budgeting tool.
  • Generate detailed post-event reports for your executive team.
  • Create custom reports with only the data points you need.
  • Export all reports as CSV for further analysis.
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What Sets vFairs Apart?

vFairs is your one-stop technology partner for gala management and hosting.

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Scalability

vFairs lets you host an event of any size and complexity. Easily scale our platform up or down to suit your specific event needs.

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End-to-end Event Management

Plan, run, and measure your event with ease. vFairs provides a comprehensive set of tools to ensure your event is seamless and successful.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Usersotal Registrations
28
Total Exhibitors
12443
Total Booth Visits
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

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3.5M+
Attendee Served
10+
Years in Events
100K+
Exhibitors Served
150+
Industries
100+
Countries
10+
Languages

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to build a virtual fair that suits your budget. Bulk pricing is also available.

How easy is it to use vFairs?

vFairs is an incredibly easy to use and intuitive platform. This is feedback provided by many of our delighted customers.

What kind of event marketing support does vFairs provide?

vFairs offers 360-degree event marketing support. We assist you with registrations through visually-rich landing pages, custom domains, email marketing templates and more so that you can maximize the number of registrations for your fair.

Can vFairs integrate with the platforms I already use?

vFairs provides integrations with a host of softwares including (but not limited to) Marketo, Zapier, Hubspot, Zoom, Slido, Restream and the list goes on!

Can I customize how my event looks like with vFairs?

You can choose your virtual fair look from a large library of templates or submit a photo of your idea and the vFairs design team will create a specialized 3D model. You can also customize the virtual venue with your logos, graphics and brand colors.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their virtual fairs with utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of virtual fairs we have done in the recent past, and best guide you on how to host your fair.

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Ready to Host Game Changing Events?

Join the thousands of organizations worldwide using vFairs. Create epic event experiences for your audiences of all sizes, whether it's 50, 500 or 10,000+

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Ready to Plan your Virtual Fair?