• 4.8/5
  • 4.7/5 Top Rated on Capterra & G2.

Plan Hybrid Events With A Platform That Adapts To Onsite & Online Audiences

vFairs is a hybrid event platform that gives every participant a valuable experience whether they join in-person or virtually. Access branded mobile apps, a virtual event platform, registration tools, and check-in features through a flexible platform.

Ready to Plan Your Hybrid Event?

Trusted by top organizations & recognized on G2

Connect Onsite & Online Audiences Through Immersive Hybrid Event Features

Manage both onsite and online portions of your hybrid event through a setup dashboard, create engaging registration forms, mobile apps, and virtual events, check attendees in onsite, and track performance across your event from one platform.

Event Setup & Management

Save Organization-Level Settings & Launch Events in Minutes

Give your audience a great first impression with a spectacular event registration page, QR code check-ins or self check-in options, and more.

  • Create your event in minutes with a quick setup form. 
  • Invite your planning team, and share access to make updates based on their roles.
  • Upload assets, like logos and brand imagery, that can be used across the platform.
  • Track your progress with a personalized checklist of your event setup tasks.
  • Create landing pages, virtual spaces, mobile apps, and registration forms with no-code drag-and-drop builders.
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Event Marketing

Generate Exceptional Content That Builds Excitement & Interest In Your Event

Mirror the onsite experience for your online audiences with customized virtual venues, booths, auditoriums, and more.

  • Craft quick copy for landing pages, speaker bios, blogs, newsletters, social posts, and more through an AI-powered content generator.
  • Improve attendance rates, build hype, and share updates through automated and custom-branded email marketing campaigns.
  • Break down sessions into summaries and chapters and re-purpose as other content forms.
  • Create custom segments within the backend to send emails or SMS notifications to specific audiences.
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Registration & Ticketing

Collect Attendee Information & Sell Tickets Through Custom Forms

  • Use a simple form builder to create complex registration forms with company branding and custom layouts.
  • Add custom questions to ensure you collect all the attendee information you need.
  • Choose from 30+ local and international secure payment gateways to sell tickets.
  • Offer tiered packages, discount coupons, group registrations, etc.
  • Add conditional logic with if/or branches to capture unique information for both onsite and online guests.
  • Customize the layout of your form through an easy-to-use form builder.
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Check-in & Badge Printing

Make Onsite Event Arrival Swift & Simple For Attendees

Couple your in-person and virtual attendees with our customizable mobile event app that offers contactless digital check-ins, digital swag bags, QR codes, and more!

  • Shorten check-in queues and reduce wait times with fast QR-based badge printing.
  • Make event check-ins faster and secure with AI-powered facial recognition.
  • Offer attendees self check-in with branded kiosks.
  • Enjoy expert onsite support that takes the load off your team.
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Mobile App

Engage Attendees Onsite With A Feature-Rich Branded App

Connect both your attendees with group and private text chats, advanced attendee matchmaking, breakout sessions, and video meetings.

  • Simplify onsite event navigation with an interactive floor map.
  • Track onsite session attendance, add-ons, and engagement with digital check-ins.
  • Offer attendees value with job posts, product showcases, and silent auctions.
  • Connect in-person and virtual attendees with in-app chat and QR-code contact sharing.
  • Expand sponsorship opportunities with banner and splash ads and a sponsor hub.
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Virtual Event Platform

Design A Custom-Branded Virtual Environment That Mirrors Your Onsite Venue

You and your attendees can enjoy the assistance of our rocking support team with our end-to-end project support and our 24/7 customer support.

  • Choose from customized 3D or 2D designs for virtual lobbies, auditoriums, exhibit halls, and more.
  • Immerse attendees with animated avatars and easily navigable designs.
  • Live-stream your sessions and host on-demand content for your virtual audience.
  • Add use-case specific features such as job listings for hiring fairs and product showcases for trade shows.
  • Set up on-demand access to event content and sessions even after the live event ends.
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Networking

Create Bespoke Networking Opportunities Across Onsite & Online Audiences

  • Seamlessly connect in-person and virtual attendees, speakers, and sponsors via text chat, and audio/video meetings.
  • Connect remote and onsite attendees with topic-based roundtables, and matchmaking.
  • Offer editable user profiles and scannable QR codes.
  • Enhance networking through attendee search and filter functions.
  • Offer interactive sessions with breakout rooms, Q&A, and live polls to include virtual and onsite audience.
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Customer Support

Enjoy Hands-On Online Or Onsite Support

  • Get familiar quickly with the vFairs platform through a friendly onboarding team.
  • Allow your event’s project manager to help with event setup and management tasks.
  • Experience 24/7 support regardless of event type or scale.
  • Request support in your local language and timezone.
  • Get onsite support at your venue from experts at vFairs.
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Integrations

Integrate With Popular Tools & Your Current Event Tech Stack

  • Sync one-way or two-way with popular apps and tools with our Apps Marketplace.
  • Integrate with thousands of tools through Zapier or Integry.
  • Generate custom APIs from our integration builder.
  • Enjoy expert support from the vFairs team for custom integration setup.
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Analytics

Analyze & Track Real-Time Event Metrics

  • Get number of registrations, event logins, and attendance rates across onsite and online segments.
  • Measure booth visits, detailed chat statistics, and engagement with event content.
  • Generate detailed post-event reports for hosts, exhibitors, and sponsors.
  • Create custom reports with only the data points you need.
  • Export all reports as CSV for further analysis.
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What Sets vFairs Apart?

vFairs is your one-stop technology partner for hybrid event management and hosting.

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Scalability

vFairs lets you host an event of any size and complexity. Easily scale our platform up or down to suit your specific event needs.

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End-to-end Event Management

Plan, run, and measure your event with ease. vFairs provides a comprehensive set of tools to ensure your event is seamless and successful.

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Dedicated Project Management

Every event gets a dedicated manager that understands you and your event goals and guides you from start to finish.

What Our Customers Are Saying

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

Kerry Stevens
Sr. Program Manager
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Usama Khan was incredibly helpful for our Amazon internal events. He responded quickly and went above and beyond to make sure our event was successful. My favorite part was the addition of dogs to our lobby - very custom and Amazonian! The attendees loved it. By using vFairs, we were able to reach and include all of our employess and allow them to network just like an in person event.
  • Amazon
  • Verified User in Human Resources
Key Results
921
Users
17
Webinars
1
Booth
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Easy-to-use platform, responsive and supportive team, ability to problem-solve ideas and other creative solutions, weekly meetings helped everyone stay on track and establish a common understanding of how we meet our goals towards the launch of the fair.
  • Cornell University
  • Urszula Piasta-Mansfield, Professor
Key Results
864
Total Registrations
28
Total Exhibitors
12443
Total Booth Visits
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It's full-fledged virtual platform that that all you can think of for hosting a virtual conference, workshop or learning curriculum. What I like the most is that it's an all-in-on experience from registration to data and stats, including moderation during live sessions. Customer-service is always excellent.
  • Nestle
  • Michèle Dagher, Creating Shared Value Manager
Key Results
949
Users
5
Webinars
5
Booths
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The process was simple and the project manager was always available and helpful when it came to setting up the event. Allows us to conduct virtual careers events and reach a wide audience, especially in uncertain times with the global pandemic and restrictions.
  • NHS
  • Josh Jezard, Employer Brand and Attraction Manager
Key Results
1905
Users
48
Webinars
15
Booths

No.1 Event Management Platform

Leading Event Management Platform On G2, Gartner & Sourceforge

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3.5M+
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10+

Frequently Asked Questions

How much does vFairs cost?

vFairs offers custom quotes that suit your budget and event goals. Pay for only what you need.

How easy is it to use vFairs?

vFairs hybrid event platform is an incredibly easy to use and intuitive solution. Both our virtual platform and in-person event tech solutions offer you, your sponsors & exhibitors, and your attendees a smooth, seamless experience.

How do I share onsite experiences to online audiences?

vFairs hybrid event platform can work with your A/V team to live stream presentations to your online audience, design virtual exhibit booths for your onsite exhibitors to connect with the online audience, and custom design your virtual venue to mirror your onsite venue.

How can I connect my virtual & onsite attendees?

vFairs’s virtual platform & mobile app connects onsite attendees to search for user profiles, strike up conversations via text, audio and video chat, and easily exchange contact information.

What kind of event marketing support does vFairs provide?

vFairs hybrid event platform offers 360-degree event marketing support. We assist you with registrations through visually-rich landing pages, custom domains, email marketing templates and more so that you can maximize the number of registrations for your fair.

How secure is my data with vFairs?

vFairs is GDPR compliant and has a SOC-2 certificate which is a high-standard in data privacy regulations. vFairs works with high profile organizations to run their trade shows with utmost security and privacy.

How do you get started with vFairs?

To start with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, a couple of hiring events we have done in the recent past, and best guide you on how to host your fair.

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Ready to Plan Your Hybrid Event?